EDI 820 Payment Order/Remittance Advice

Functional Group RA

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To (1) indicate the beginning of a Payment Order/Remittance Advice Transaction Set and Total Payment Amount or (2) to enable related transfer of funds and/or information from payer to payee to occur

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To uniquely identify a transaction to an application.

    The TRN segment is used to uniquely identify a payment order/remittance advice.
  5. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    The CUR segment does not initiate a foreign exchange transaction.
  6. To specify identifying numbers.

  7. To specify pertinent dates and times

  8. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name and code

      The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. ENT Loop Optional
    Repeat >1
    1. To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      ENT09 may contain the payee's accounts receivable customer number.
    2. N1 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name and code

        Allowing the N1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (note the payer and payee).
      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

    3. ADX Loop Optional
      Repeat >1
      1. To convey accounts payable adjustment for the purpose of cash application, including payer-generated debit/credit memos

        This ADX adjustment loop contains adjustment information not related to items referenced by any RMR segment in this transaction (see Comment G). This ADX loop may contain adjustments of any other nature.
      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To identify a person or office to whom administrative communications should be directed

      4. REF Loop Optional
        Repeat >1
        1. To specify identifying numbers.

        2. To specify pertinent dates and times

      5. IT1 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions.

          Loop IT1 within the ADX loop is the adjustment line item detail loop.
        2. REF Loop Optional
          Repeat >1
          1. To specify identifying numbers.

          2. To specify pertinent dates and times

        3. ITA Loop Optional
          Repeat >1
          1. To specify allowances, charges or services

          2. To specify tax information.

        4. SLN Loop Optional
          Repeat >1
          1. To specify product subline detail item data

          2. REF Loop Optional
            Repeat >1
            1. To specify identifying numbers.

            2. To specify pertinent dates and times

          3. ITA Loop Optional
            Repeat >1
            1. To specify allowances, charges or services

            2. To specify tax information.

    4. RMR Loop Optional
      Repeat >1
      1. To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

        Loop RMR is for items being paid.
      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To specify identifying numbers.

      4. To specify pertinent dates and times

      5. IT1 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions.

          Loop IT1 within the RMR loop is the remittance line item detail loop.
        2. REF Loop Optional
          Repeat >1
          1. To specify identifying numbers.

          2. To specify pertinent dates and times

        3. ITA Loop Optional
          Repeat >1
          1. To specify allowances, charges or services

          2. To specify tax information.

        4. SLN Loop Optional
          Repeat >1
          1. To specify product subline detail item data

          2. REF Loop Optional
            Repeat >1
            1. To specify identifying numbers.

            2. To specify pertinent dates and times

          3. ITA Loop Optional
            Repeat >1
            1. To specify allowances, charges or services

            2. To specify tax information.

      6. ADX Loop Optional
        Repeat >1
        1. To convey accounts payable adjustment for the purpose of cash application, including payer-generated debit/credit memos

          Loop ADX within the RMR loop is the adjustment loop for the remittance detail in this payment. This adjustment loop can only contain adjustment information for the RMR loop.
        2. To transmit information in a free-form format, if necessary, for comment or special instruction

        3. To identify a person or office to whom administrative communications should be directed

        4. REF Loop Optional
          Repeat >1
          1. To specify identifying numbers.

          2. To specify pertinent dates and times

        5. IT1 Loop Optional
          Repeat >1
          1. To specify the basic and most frequently used line item data for the invoice and related transactions.

            Loop IT1 within the ADX loop is the adjustment line item detail loop.
          2. REF Loop Optional
            Repeat >1
            1. To specify identifying numbers.

            2. To specify pertinent dates and times

          3. ITA Loop Optional
            Repeat >1
            1. To specify allowances, charges or services

            2. To specify tax information.

          4. SLN Loop Optional
            Repeat >1
            1. To specify product subline detail item data

            2. REF Loop Optional
              Repeat >1
              1. To specify identifying numbers.

              2. To specify pertinent dates and times

            3. ITA Loop Optional
              Repeat >1
              1. To specify allowances, charges or services

              2. To specify tax information.

  2. TXP Loop Optional
    Repeat >1
    1. To identify tax payment data

    2. To specify tax information.

Summary

Position
Segment
Name
Max use
  1. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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