EDI 940 Warehouse Shipping Order

Functional Group OW

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor or other business party to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.

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What is an EDI 940?

An EDI 940 Warehouse Shipping Order communicates shipping requests from a seller to a warehouse. It contains information about order identification (W05 segment), carrier details (TD3 segment) and line item details (G69 segment).

How is an EDI 940 used?

For example, Seller A leverages a third-party logistics warehouse to fulfill their orders. After a customer buys their product, Seller A sends Warehouse B an EDI 940 Warehouse Shipping Order to fulfill the order. After the order has been fulfilled, Warehouse B will respond to Seller A with an EDI 945 Warehouse Shipping Advice to confirm the fulfillment and provide shipment details.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers and other basic data for this transaction set

  3. 0100 Loop Optional
    Repeat 10

    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom administrative communications should be directed

  4. To transmit identifying information as specified by the Reference Identification Qualifier

  5. To identify a person or office to whom communications should be directed

  6. To specify pertinent dates and times

  7. To transmit information in a free-form format, if necessary, for comment or special instruction

  8. To relate equipment type and required temperatures

  9. To specify transportation instructions relating to shipment

  10. To provide special handling information that may be necessary for safe handling of shipment

  11. To specify carrier and routing sequences and details

  12. To transmit rail-specific shipment data

  13. To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

  14. 0150 Loop Optional
    Repeat 1

    1. To specify transportation details relating to the equipment used by the carrier

    2. To specify trailer or container dimensions

  15. 0200 Loop Optional
    Repeat 10

    1. To transmit standard code list identification information

    2. To identify standard industry codes

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Optional
    Repeat >1

    1. To reference a line number in a transaction set

    2. To indicate identifying marks and numbers for shipping containers

    3. To specify destination and quantity detail

    4. To identify a party by type of organization, name, and code

    5. To specify pertinent dates and times

    6. To transmit identifying information as specified by the Reference Identification Qualifier

    7. 0310 Loop Optional
      Repeat >1

      1. To transmit basic and most frequent shipment-related line-item data elements

      2. To specify product subline detail item data

      3. To provide special handling information that may be necessary for safe handling of shipment

      4. To describe an item in free-form format

      5. To transmit identifying information as specified by the Reference Identification Qualifier

      6. To transmit information in a free-form format, if necessary, for comment or special instruction

      7. To specify packing details of the items shipped

      8. To specify quantity information

      9. To indicate the total monetary amount

      10. To specify pertinent dates and times

      11. To specify transportation instructions relating to the shipment

      12. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See X12 EDI Standard Figures, https://figures.x12.org, for example of use of C001)

      13. N1 Loop Optional
        Repeat >1

        1. To identify a party by type of organization, name, and code

        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To identify a person or office to whom administrative communications should be directed

      14. To specify the hazardous notation and endorsement information

      15. To transmit specific hazardous material reference numbers

      16. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

      17. To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

      18. 0320 Loop Optional
        Repeat 10

        1. To transmit standard code list identification information

        2. To identify standard industry codes

      19. To indicate that the next segment begins a loop

      20. 0330 Loop Optional
        Repeat >1

        1. To reference a line number in a transaction set

          The LX loop conveys serial number data.

        2. To transmit identifying information as specified by the Reference Identification Qualifier

        3. To specify pertinent dates and times

        4. To identify a party by type of organization, name, and code

        5. To specify destination and quantity detail

        6. 0331 Loop Optional
          Repeat 10

          1. To transmit standard code list identification information

          2. To identify standard industry codes

        7. 0332 Loop Optional
          Repeat >1

          1. To specify the hazardous commodity identification reference number and quantity

          2. To specify the hazardous notation and endorsement information

          3. To specify the hazardous material shipping name and additional descriptive requirements

          4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

          5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

          6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

          7. To specify the placard information required by the second government agency when shipment is to cross into another country

          8. To transmit specific hazardous material reference numbers

          9. To identify a person or office to whom administrative communications should be directed

      21. To indicate that the loop immediately preceding this segment is complete

      22. 0340 Loop Optional
        Repeat >1

        1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

        2. To specify the detailed accounting data

Summary

Position
Segment
Name
Max use

  1. To specify summary details of total items shipped in terms of quantity, weight, and volume

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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