EDI 197 Real Estate Title Evidence

Functional Group TO

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Real Estate Title Evidence Transaction Set (197) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used to transfer the data contained in standard Title Reports, Title Commitments, and Title Policy Forms of the American Land Title Association, as well as the corresponding State Forms or other title evidence formats indicating the results of the title examination process.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. N1 Loop Mandatory Repeat 5

   1. 0300 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 Loop is used to indicate the party sending and receiving the title evidence. This may be a title agent, underwriter, or other office that prepares title evidences.

   2. 0400 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0500 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 0600 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0700 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

      The REF Segment contains the reference numbers of the sending and receiving parties.

   6. 0800 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. PID Loop Mandatory Repeat >1

   1. 0100 · PID · Product/Item Description · Max 1 · Mandatory

      To describe a product or process in coded or free-form format

      The PID Loop contains the type and content of the title evidence.

   2. 0200 · REF · Reference Identification · Max 12 · Mandatory

      To specify identifying information

      The REF Segment contains title evidence numbers.

   3. 0300 · DTP · Date or Time or Period · Max 1 · Optional

      To specify any or all of a date, a time, or a time period

   4. 0400 · MSG · Message Text · Max >1 · Optional

      To provide a free-form format that allows the transmission of text information

   5. NM1 Loop Optional Repeat 5

      1. 0500 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

         To supply the full name of an individual or organizational entity

         The NM1 Loop provides for the transmission of signature, authorization, corporate seal images, and information.

      2. 0600 · N2 · Additional Name Information · Max 1 · Optional

         To specify additional names

      3. 0700 · N3 · Address Information · Max 1 · Optional

         To specify the location of the named party

      4. 0800 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. EFI Loop Optional Repeat >1

         1. 0900 · EFI · Electronic Format Identification · Max 1 · Mandatory

            To provide basic information about the electronic format of the interchange data

         2. 1000 · BIN · Binary Data · Max 1 · Optional

            To transfer binary data in a single data segment and allow identification of the end of the data segment through a count; there is no identification of the internal structure of the binary data in this segment

   6. NX1 Loop Optional Repeat >1

      1. 1100 · NX1 · Property or Entity Identification · Max 1 · Mandatory

         To define the attributes of a property or an entity

         The NX1 Loop is used to provide both an address and legal description for the subject property.

      2. 1200 · NX2 · Location ID Component · Max >1 · Optional

         To define types and values of a geographic location

      3. 1300 · PDS · Property Description/Legal Description · Max 20 · Optional

         To provide specifics on property or legal description; this segment provides for a simple legal description such as lot, block and subdivision

      4. 1400 · PDE · Property Metes and Bounds Description · Max >1 · Optional

         To describe real estate property by boundary lines with their terminal points and angles; this segment defines legal boundaries of real estate property

   7. FGS Loop Mandatory Repeat 10

      1. 1500 · FGS · Form Group · Max 1 · Mandatory

         To provide information for a section or data group in a form or schedule

         The FGS Loop provides for the description of individual schedules within a certain form of title evidence.

      2. 1600 · DTP · Date or Time or Period · Max 2 · Optional

         To specify any or all of a date, a time, or a time period

      3. 1700 · FPT · Financial Participation · Max 1 · Optional

         Defines nature of participation in financial account

      4. 1800 · MSG · Message Text · Max >1 · Optional

         To provide a free-form format that allows the transmission of text information

      5. 1900 · N9 · Reference Identification · Max >1 · Optional

         To transmit identifying information as specified by the Reference Identification Qualifier

      6. IN1 Loop Optional Repeat >1

         1. 2000 · IN1 · Individual Identification · Max 1 · Mandatory

            To provide identification of an individual or entity

            The IN1 Loop provides title vesting, liability, premium, and information on the insured.

         2. 2100 · IN2 · Individual Name Structure Components · Max 30 · Optional

            To sequence individual name components for maximum specificity

         3. 2200 · AMT · Monetary Amount · Max 2 · Optional

            To indicate the total monetary amount

            The AMT segment provides details on the liability and premium amounts associated with the title insurance product.

         4. 2300 · M1 · Insurance · Max 1 · Optional

            To specify details related to insurance

         5. 2400 · MSG · Message Text · Max 10 · Optional

            To provide a free-form format that allows the transmission of text information

      7. LQ Loop Optional Repeat >1

         1. 2500 · LQ · Industry Code · Max 1 · Mandatory

            Code to transmit standard industry codes

            The LQ Loop provides for the description of title exceptions, requirements, and other specific elements of the title evidence document.

         2. 2600 · DTP · Date or Time or Period · Max 3 · Optional

            To specify any or all of a date, a time, or a time period

         3. 2700 · REF · Reference Identification · Max >1 · Optional

            To specify identifying information

         4. 2800 · MSG · Message Text · Max >1 · Optional

            To provide a free-form format that allows the transmission of text information

         5. IN1 Loop Optional Repeat >1

            1. 2900 · IN1 · Individual Identification · Max 1 · Mandatory

               To provide identification of an individual or entity

               The IN1 Loop is the name associated with the title exception.

            2. 3000 · IN2 · Individual Name Structure Components · Max 30 · Optional

               To sequence individual name components for maximum specificity

            3. 3100 · M1 · Insurance · Max 20 · Optional

               To specify details related to insurance

            4. 3200 · MSG · Message Text · Max 4 · Optional

               To provide a free-form format that allows the transmission of text information

   8. LX Loop Optional Repeat 1

      1. 3300 · LX · Assigned Number · Max 1 · Mandatory

         To reference a line number in a transaction set

      2. 3400 · G86 · Signature · Max 1 · Optional

         To transmit an electronic identity

2. 3500 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)