EDI 132 Human Resource Information

Functional Group HU

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Human Resource Information Transaction Set (132) for use within the context of an Electronic Data Interchange (EDI) environment. The Human Resource Information Transaction Set is used to transmit current and historical records of employment status, education, teaching credentials, work experience, and other significant information on employees in an education environment. Data contained in this transaction set may be sent to educational institutions, school districts, retirement systems, and state or other agencies. This information can be useful in establishing credentials for consideration for employment, certification, and administrative and statistical reporting, or community services.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. N1 Loop Mandatory Repeat >1

   1. 0300 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop identifies the reporting institution.

   2. 0400 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0500 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 0600 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0700 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   6. 0800 · COM · Communication Contact Information · Max >1 · Optional

      To specify a communication contact number

Detail

1. HL Loop Mandatory Repeat >1

   1. 0100 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments

      The HL loop identifies the hierarchical levels of the transaction set: State, System, District, Region, Institution, and Individual.

   2. 0200 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   3. 0300 · YNQ · Yes/No Question · Max >1 · Optional

      To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

   4. 0400 · DMG · Demographic Information · Max 1 · Optional

      To supply demographic information

   5. 0500 · III · Information · Max >1 · Optional

      To report information

   6. 0600 · LUI · Language Use · Max >1 · Optional

      To specify language, type of usage, and proficiency or fluency

   7. 0700 · QTY · Quantity · Max >1 · Optional

      To specify quantity information

   8. 0800 · PCT · Percent Amounts · Max >1 · Optional

      To qualify percent amounts and supply percent amounts

   9. NM1 Loop Mandatory Repeat >1

      1. 0900 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

         To supply the full name of an individual or organizational entity

         The NM1 loop identifies the name of the entity described in the HL loop.

      2. 1000 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names

      3. N3 Loop Optional Repeat 5

         1. 1100 · N3 · Address Information · Max 1 · Mandatory

            To specify the location of the named party

         2. 1200 · N4 · Geographic Location · Max 1 · Optional

            To specify the geographic place of the named party

         3. 1300 · COM · Communication Contact Information · Max >1 · Optional

            To specify a communication contact number

   10. CQ Loop Optional Repeat >1

       1. 1400 · CQ · Credentials and Qualifications · Max 1 · Mandatory

          To provide information on any certificate, license, permit, credential, or qualification

       2. 1500 · FOS · Field of Study · Max >1 · Optional

          To provide information about a course or field of study associated with an academic program

       3. 1600 · DTP · Date or Time or Period · Max >1 · Optional

          To specify any or all of a date, a time, or a time period

          The DTP segment transmits significant dates associated with the the credential or qualification such as the date issued and expiration date.

       4. 1700 · REF · Reference Identification · Max 10 · Optional

          To specify identifying information

       5. 1800 · ISI · Institutional Staff Information · Max >1 · Optional

          To provide information about number and type of staff in an institution

       6. 1900 · YNQ · Yes/No Question · Max >1 · Optional

          To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

       7. DEG Loop Optional Repeat 5

          1. 2000 · DEG · Degree Record · Max 1 · Mandatory

             To provide information about an educational institution's academic award

          2. 2100 · FOS · Field of Study · Max 10 · Optional

             To provide information about a course or field of study associated with an academic program

          3. 2200 · QTY · Quantity · Max >1 · Optional

             To specify quantity information

       8. CRS Loop Optional Repeat >1

          1. 2300 · CRS · Course Record · Max 1 · Mandatory

             To provide the receiving institution or organization with information about courses taken and the status of those courses

             The CRS loop provides information about academic courses taken in other than regular vocational, undergraduate or graduate courses or programs. This would include personal development courses and other training taken by the individual.

          2. 2400 · CSU · Supplemental Course Data · Max 1 · Optional

             To provide supplemental information on a course or a particular instance of a course

       9. N1 Loop Optional Repeat 10

          1. 2500 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name, and code

             The N1 loop identifies the entity awarding the credential or validating the qualification.

          2. 2600 · N2 · Additional Name Information · Max 2 · Optional

             To specify additional names

          3. 2700 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 2800 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 2900 · COM · Communication Contact Information · Max >1 · Optional

             To specify a communication contact number

   11. EMS Loop Optional Repeat >1

       1. 3000 · EMS · Employment Position · Max 1 · Mandatory

          To describe employment position

       2. 3100 · ISI · Institutional Staff Information · Max >1 · Optional

          To provide information about number and type of staff in an institution

       3. 3200 · ESI · Employment Status Information · Max 1 · Optional

          To specify status of employment

       4. 3300 · LQ · Industry Code · Max >1 · Optional

          Code to transmit standard industry codes

       5. 3400 · DTP · Date or Time or Period · Max >1 · Optional

          To specify any or all of a date, a time, or a time period

       6. 3500 · QTY · Quantity · Max >1 · Optional

          To specify quantity information

       7. 3600 · YNQ · Yes/No Question · Max >1 · Optional

          To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

       8. 3700 · REF · Reference Identification · Max >1 · Optional

          To specify identifying information

       9. 3800 · ELV · Employee Leave Summary · Max 15 · Optional

          To provide summary information concerning the employee's leave records

       10. 3900 · AIN · Income · Max 25 · Optional

           To provide type and amount of income obtained

       11. 4000 · CN1 · Contract Information · Max 1 · Optional

           To specify basic data about the contract or contract line item

       12. 4100 · CON · Contract Number Detail · Max 1 · Optional

           To specify contract or reference number and status

       13. N9 Loop Optional Repeat >1

           1. 4200 · N9 · Reference Identification · Max 1 · Mandatory

              To transmit identifying information as specified by the Reference Identification Qualifier

              The N9 loop identifies a fund source and the percent contributed to the funding of the employment position described in the EMS loop at 2/3200.

           2. 4300 · PCT · Percent Amounts · Max 1 · Optional

              To qualify percent amounts and supply percent amounts

       14. N1 Loop Optional Repeat 1

           1. 4400 · N1 · Name · Max 1 · Mandatory

              To identify a party by type of organization, name, and code

              The N1 loop identifies the employer for the position described in the EMS loop.

           2. 4500 · N4 · Geographic Location · Max 1 · Optional

              To specify the geographic place of the named party

       15. SES Loop Optional Repeat >1

           1. 4600 · SES · Academic Session Header · Max 1 · Mandatory

              To identify the particular academic session in which the activity which follows took place

           2. 4700 · DTP · Date or Time or Period · Max >1 · Optional

              To specify any or all of a date, a time, or a time period

           3. WLD Loop Optional Repeat >1

              1. 4800 · WLD · Workload Detail · Max 1 · Mandatory

                 To provide information on a workload task

              2. 4900 · N1 · Name · Max 1 · Optional

                 To identify a party by type of organization, name, and code

                 The N1 segment identifies the entity for which the workload task is performed.

              3. 5000 · QTY · Quantity · Max >1 · Optional

                 To specify quantity information

              4. 5100 · DTP · Date or Time or Period · Max >1 · Optional

                 To specify any or all of a date, a time, or a time period

              5. 5200 · REF · Reference Identification · Max >1 · Optional

                 To specify identifying information

              6. 5300 · PCT · Percent Amounts · Max >1 · Optional

                 To qualify percent amounts and supply percent amounts

              7. 5400 · YNQ · Yes/No Question · Max >1 · Optional

                 To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

2. 5500 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)