EDI 813 Electronic Filing of Tax Return Data

Functional Group TF

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Electronic Filing of Tax Return Data Transaction Set (813) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by tax filers to electronically file tax returns with a federal, state, or local taxing authority and which may initiate payments related to the tax return.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BTI · Beginning Tax Information · Max 1 · Mandatory

   To indicate the type of tax information

3. 0300 · DTM · Date/Time Reference · Max 10 · Mandatory

   To specify pertinent dates and times

4. 0400 · TIA · Tax Information and Amount · Max 1000 · Optional

   To specify the tax information and/or amount and to be used for tax information only as established by taxing authorities

   The TIA segment allows for tax information and amounts associated with the entire filing. At least one occurrence of the TIA segment must be present in the transaction set, either in Table 1 or Table 2.

5. 0430 · REF · Reference Identification · Max 10 · Optional

   To specify identifying information

6. 0450 · TRN · Trace · Max 1000 · Optional

   To uniquely identify a transaction to an application

7. 0470 · BPR · Beginning Segment for Payment Order/Remittance Advice · Max 1000 · Optional

   To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

8. N1 Loop Optional Repeat >1

   1. 0500 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      This N1 loop reflects names and addresses associated with the entire filing.

   2. 0600 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0700 · IN2 · Individual Name Structure Components · Max 10 · Optional

      To sequence individual name components for maximum specificity

   4. 0800 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   5. 0900 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   6. 1000 · PER · Administrative Communications Contact · Max 2 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. TFS Loop Optional Repeat 100000

   1. 0100 · TFS · Tax Form · Max 1 · Mandatory

      To indicate the tax form or the type of tax form being reported

   2. 0200 · REF · Reference Identification · Max 10 · Optional

      To specify identifying information

   3. 0300 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   4. 0400 · MSG · Message Text · Max 1000 · Optional

      To provide a free-form format that allows the transmission of text information

   5. N1 Loop Optional Repeat >1

      1. 0500 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

         This N1 loop reflects names and addresses associated with a particular tax form (TFS).

      2. 0600 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names

      3. 0700 · IN2 · Individual Name Structure Components · Max 10 · Optional

         To sequence individual name components for maximum specificity

      4. 0800 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      5. 0900 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

   6. TIA Loop Optional Repeat 10000

      1. 0920 · TIA · Tax Information and Amount · Max 1 · Mandatory

         To specify the tax information and/or amount and to be used for tax information only as established by taxing authorities

         At least one occurrence of the TIA segment must be present in the transaction set, either in Table 1 or Table 2.

      2. 0940 · DTM · Date/Time Reference · Max 10 · Optional

         To specify pertinent dates and times

      3. 0960 · MSG · Message Text · Max 1000 · Optional

         To provide a free-form format that allows the transmission of text information

   7. FGS Loop Optional Repeat 100000

      1. 1000 · FGS · Form Group · Max 1 · Mandatory

         To provide information for a section or data group in a form or schedule

      2. 1100 · REF · Reference Identification · Max 10 · Optional

         To specify identifying information

      3. 1200 · DTM · Date/Time Reference · Max 10 · Optional

         To specify pertinent dates and times

      4. N1 Loop Optional Repeat >1

         1. 1300 · N1 · Name · Max 1 · Mandatory

            To identify a party by type of organization, name, and code

            This N1 loop reflects names and addresses associated with a particular subset of a tax form.

         2. 1400 · N2 · Additional Name Information · Max 2 · Optional

            To specify additional names

         3. 1500 · IN2 · Individual Name Structure Components · Max 10 · Optional

            To sequence individual name components for maximum specificity

         4. 1600 · N3 · Address Information · Max 2 · Optional

            To specify the location of the named party

         5. 1700 · N4 · Geographic Location · Max 1 · Optional

            To specify the geographic place of the named party

      5. TIA Loop Optional Repeat 10000

         1. 1800 · TIA · Tax Information and Amount · Max 1 · Mandatory

            To specify the tax information and/or amount and to be used for tax information only as established by taxing authorities

            At least one occurrence of the TIA segment must be present in the transaction set, either in Table 1 or Table 2.

         2. 1900 · DTM · Date/Time Reference · Max 10 · Optional

            To specify pertinent dates and times

         3. 2000 · MSG · Message Text · Max 1000 · Optional

            To provide a free-form format that allows the transmission of text information

Summary

1. 0100 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)