EDI 211 Motor Carrier Bill of Lading

Functional Group BL

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Bill of Lading Transaction Set (211) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other parties, responsible for contracting with a motor carrier, to provide a legal bill of lading for a shipment. It is not to be used to provide a motor carrier with data relative to a load tender, pick-up manifest, or appointment scheduling.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BOL · Beginning Segment for the Motor Carrier Bill of Lading · Max 1 · Mandatory

   To transmit identifying numbers, dates, and other basic data related to the transaction set

3. 0300 · B2A · Set Purpose · Max 1 · Mandatory

   To allow for positive identification of transaction set purpose

4. 0400 · MS3 · Interline Information · Max 12 · Optional

   To identify the interline carrier and relevant data

5. 0500 · MS2 · Equipment or Container Owner and Type · Max 1 · Optional

   To specify the owner, the identification number assigned by that owner, and the type of equipment

   The MS2 segment is used to provide the carrier with the trailer number of the trailer that has the shipment on it.

6. 0600 · L11 · Business Instructions and Reference Number · Max 100 · Optional

   To specify instructions in this business relationship or a reference number

7. 0700 · G62 · Date/Time · Max 6 · Optional

   To specify pertinent dates and times

8. 0800 · AT5 · Bill of Lading Handling Requirements · Max 50 · Optional

   To identify Bill of Lading handling and service requirements

9. 0900 · K1 · Remarks · Max 10 · Optional

   To transmit information in a free-form format for comment or special instruction

10. 0100 Loop Optional Repeat 10

    1. 1000 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

       Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.

    2. 1100 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names

    3. 1200 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 1300 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 1400 · G61 · Contact · Max 3 · Optional

       To identify a person or office to whom communications should be directed

Detail

1. 0200 Loop Mandatory Repeat 9999

   1. 0100 · AT1 · Bill of Lading Line Item Number · Max 1 · Mandatory

      To reference a Bill of Lading line number

      The AT1 segment provides the line number for all of the related items included. It may include reference numbers, rates and charges, descriptions, and or line item details. Any data included within a single loop is related to the other data included in that loop. Any reference numbers included in a loop with line item details are related to that line item only. Any reference numbers included in its own line item are related to the entire shipment and can not be broken out by line item detail.

   2. 0200 · L11 · Business Instructions and Reference Number · Max 100 · Optional

      To specify instructions in this business relationship or a reference number

   3. 0300 · AT3 · Bill of Lading Rates and Charges · Max 1 · Optional

      To specify Bill of Lading rates and charges

      Care should be taken when using the AT3 segment to provide the carrier with a pre-rated Bill of Lading. Rates and charges included on the Bill of Lading are subject to audit. Accessorial charges usually can not be determined before the shipment has been delivered, therefore use of this segment may not negate the requirement for transaction set 210, Freight Invoice and Details.
      The AT3 segment provides a means of transmitting freight charges and the basis for those charges. The amount of the charge appears in AT301. If the charge is based on a percent discount, the percent discount is transmitted in AT307 with the charge, after the discount has been applied, in AT301. If the charge is not based on a rating structure (per mile, per hundred weight, as weight etc.) the type of charge is identified in AT306. If the charge is based on a rate, the rate is transmitted in AT303 with the qualifier (per mile, per hundred weight) codified in AT302. If the quantity of the unit being rated is required AT305 is used in conjunction with AT304. For example, for a charge of $20.00 that is based on a rate of $1.00 per mile the segment would be as follows: AT3*2000*PM*1*MI*20 N/L.

   4. 0400 · AT4 · Bill of Lading Description · Max 99 · Optional

      To specify the lading description

      Segment AT4 provides a means for the shipper to provide a text description of the line item. The National Motor Freight Classification and the freight class shall be included in the AT2 segment if applicable.

   5. 0210 Loop Optional Repeat 1

      1. 0500 · AT2 · Bill of Lading Line Item Detail · Max 1 · Mandatory

         To specify Bill of Lading quantity, weight, commodity classification and other details.

         The AT2 segment is used to provide the carrier with the appropriate data to rate the shipment. It is included per line item when the line item includes an item of freight.

      2. 0600 · MAN · Marks and Numbers · Max 999999 · Optional

         To indicate identifying marks and numbers for shipping containers

         The MAN segment provides the marks and numbers associated with the line item identified in the AT2 segment.

      3. 0700 · OID · Order Identification Detail · Max 999999 · Optional

         To specify order identification detail

         The OID segment provides the purchase order numbers and details associated with the line item details included in the AT2 segment.

   6. 0220 Loop Optional Repeat 999999

      1. 0800 · LX · Assigned Number · Max 1 · Mandatory

         To reference a line number in a transaction set

         Loop 0220 shall only be used when the marks and numbers or the purchase order detail can not be associated with the specific Bill of Lading line item details included in the AT2 segments transmitted with this Bill of Lading.

      2. 0900 · MAN · Marks and Numbers · Max 999999 · Optional

         To indicate identifying marks and numbers for shipping containers

      3. 1000 · OID · Order Identification Detail · Max 999999 · Optional

         To specify order identification detail

   7. 0230 Loop Optional Repeat 2

      1. 1100 · G61 · Contact · Max 1 · Mandatory

         To identify a person or office to whom communications should be directed

         The G61 segment shall only be used to provide the name and phone number of the contact for any hazardous materials included on this Bill of Lading.

      2. 1200 · L11 · Business Instructions and Reference Number · Max 5 · Optional

         To specify instructions in this business relationship or a reference number

      3. 1300 · LH6 · Hazardous Certification · Max 6 · Optional

         To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

      4. 0231 Loop Mandatory Repeat 25

         1. 1400 · LH1 · Hazardous Identification Information · Max 1 · Mandatory

            To specify the hazardous commodity identification reference number and quantity

         2. 1500 · LH2 · Hazardous Classification Information · Max 4 · Optional

            To specify the hazardous notation and endorsement information

         3. 1600 · LH3 · Hazardous Material Shipping Name · Max 10 · Optional

            To specify the hazardous material shipping name and additional descriptive requirements

         4. 1700 · LFH · Freeform Hazardous Material Information · Max 20 · Optional

            To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

         5. 1800 · LEP · EPA Required Data · Max 3 · Optional

            To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

         6. 1900 · LH4 · Canadian Dangerous Requirements · Max 1 · Optional

            To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

         7. 2000 · LHT · Transborder Hazardous Requirements · Max 3 · Optional

            To specify the placard information required by the second government agency when shipment is to cross into another country

         8. 2100 · L11 · Business Instructions and Reference Number · Max 5 · Optional

            To specify instructions in this business relationship or a reference number

2. 2200 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)