EDI 147 Response to Request for Student Educational Record (Transcript)

Functional Group RZ

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of a Response to Request for Student Educational Record (Transcript) Transaction Set (147) within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used to advise the requesting institution regarding when the record will be sent or why it will not be sent.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. 0300 · AAA · Request Validation · Max 1 · Mandatory

   To specify the validity of the request and indicate follow-up action authorized

   The AAA segment is used to indicate why the requested record is not being sent.

4. 0400 · REF · Reference Identification · Max 10 · Mandatory

   To specify identifying information

   The REF segment contains the student identification numbers. In addition, one occurrence is used to send back the requestor's transaction set reference number.

5. 0500 · PWK · Paperwork · Max 1 · Optional

   To identify the type or transmission or both of paperwork or supporting information

6. 0600 · NTE · Note/Special Instruction · Max 15 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

7. N1 Loop Mandatory Repeat 2

   1. 0700 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop identifies the sending and receiving institutions.

   2. 0800 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names

   3. 0900 · N3 · Address Information · Max 1 · Optional

      To specify the location of the named party

   4. 1000 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1100 · PER · Administrative Communications Contact · Max 1 · Optional

      To identify a person or office to whom administrative communications should be directed

8. IN1 Loop Mandatory Repeat 15

   1. 1200 · IN1 · Individual Identification · Max 1 · Mandatory

      To provide identification of an individual or entity

      The IN1 loop indicates the name of the student.

   2. 1300 · IN2 · Individual Name Structure Components · Max 10 · Mandatory

      To sequence individual name components for maximum specificity

9. 1400 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)