EDI 880 Grocery Products Invoice

Functional Group GP

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Invoice Transaction Set (880) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request payment from a retailer or wholesaler organization. This transaction set is to be used for standalone detail billing and cannot be used for statement billing or credit/debit adjustments.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · G01 · Invoice Identification · Max 1 · Mandatory

   To transmit identifying dates and numbers for this transaction set

3. 0300 · N9 · Reference Identification · Max 10 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

4. 0400 · G61 · Contact · Max 3 · Optional

   To identify a person or office to whom communications should be directed

5. 0500 · G62 · Date/Time · Max 5 · Optional

   To specify pertinent dates and times

6. 0600 · NTE · Note/Special Instruction · Max 20 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

7. 0700 · G27 · Carrier Detail · Max 5 · Optional

   To specify details of the transportation equipment and carrier routing details

8. 0800 · G23 · Terms of Sale · Max 20 · Optional

   To specify the terms of sale

   The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.

9. 0900 · G25 · F.O.B. Information · Max 1 · Optional

   To transmit information pertaining to method of freight payment and transfer of title

10. 0100 Loop Mandatory Repeat 10

    1. 1000 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

       One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.

    2. 1100 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names

    3. 1200 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 1300 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

11. 0200 Loop Optional Repeat 100

    1. 1400 · G72 · Allowance or Charge · Max 1 · Mandatory

       To specify allowances, charges, or services

    2. 1500 · G73 · Allowance or Charge Description · Max 10 · Optional

       To describe the allowance or charge in free-form format

Detail

1. 0300 Loop Optional Repeat 9999

   1. 0100 · G17 · Item Detail - Invoice · Max 1 · Mandatory

      To specify the basic and most frequently used line item data for the invoice and related transactions

      Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.

   2. 0200 · G69 · Line Item Detail - Description · Max 5 · Optional

      To describe an item in free-form format

   3. 0300 · G19 · Line Item Detail - Quantity/Unit of Measure/Price Differences · Max 10 · Optional

      To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated

   4. 0400 · G20 · Item Packing Detail · Max 1 · Optional

      To specify packing details of the items shipped

   5. 0450 · N9 · Reference Identification · Max 5 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   6. 0500 · G23 · Terms of Sale · Max 20 · Optional

      To specify the terms of sale

      The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.

   7. 0600 · G25 · F.O.B. Information · Max 1 · Optional

      To transmit information pertaining to method of freight payment and transfer of title

   8. 0310 Loop Optional Repeat 100

      1. 0700 · G72 · Allowance or Charge · Max 1 · Mandatory

         To specify allowances, charges, or services

      2. 0800 · G73 · Allowance or Charge Description · Max 10 · Optional

         To describe the allowance or charge in free-form format

2. 0400 Loop Optional Repeat 500

   1. 0900 · ENT · Entity · Max 1 · Mandatory

      To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.

   2. 0920 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names

   3. 0940 · N3 · Address Information · Max 1 · Optional

      To specify the location of the named party

   4. 0960 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1000 · N9 · Reference Identification · Max 5 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   6. 0410 Loop Optional Repeat >1

      1. 1100 · REF · Reference Identification · Max 1 · Mandatory

         To specify identifying information

      2. 1200 · QTY · Quantity · Max 1 · Optional

         To specify quantity information

      3. 1300 · AMT · Monetary Amount · Max 2 · Optional

         To indicate the total monetary amount

      4. 1400 · G72 · Allowance or Charge · Max 1 · Optional

         To specify allowances, charges, or services

      5. 0411 Loop Optional Repeat >1

         1. 1500 · G17 · Item Detail - Invoice · Max 1 · Mandatory

            To specify the basic and most frequently used line item data for the invoice and related transactions

         2. 1600 · G19 · Line Item Detail - Quantity/Unit of Measure/Price Differences · Max 10 · Optional

            To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated

Summary

1. 0100 · G31 · Total Invoice Quantity · Max 1 · Mandatory

   To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method

2. 0200 · G33 · Total Dollars Summary · Max 1 · Mandatory

   To specify the total invoice amount, including charges less allowances, before terms discount

3. 0300 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)