EDI 568 Contract Payment Management Report

Functional Group D5

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contract Payment Management Report Transaction Set (568) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the transmission of a management report to provide the details of payments and collections made against funds obligated on contracts, orders, and other services.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

   The BGN segment identifies the transaction set purpose code, a unique number used to identify this transmission, and the date and time of transaction set creation.

3. 0300 · AMT · Monetary Amount · Max 2 · Mandatory

   To indicate the total monetary amount

   The AMT segment identifies the collected amount and the disbursed amount to the extent that either amount applies to the transaction set.

4. N1 Loop Optional Repeat 10

   1. 0400 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop identifies the name and address information for the transmitting and receiving parties.

   2. 0500 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0600 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 0700 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0800 · PER · Administrative Communications Contact · Max 1 · Optional

      To identify a person or office to whom administrative communications should be directed

      The PER segment identifies the name and communications number of an information point of contact familiar with the details of the contract payment management report.

Detail

1. CS Loop Optional Repeat >1

   1. 0100 · CS · Contract Summary · Max 1 · Mandatory

      To provide information about a contract

      The CS segment identifies the contract, modification, call, and order number of the procurement instrument, and the voucher number of the payment being reported on in this contract payment management report.

   2. 0200 · N9 · Reference Identification · Max 3 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

      The N9 segment identifies the number of the original voucher on which a payment was made if the voucher being reported on in this transmission is a change, correction, or adjustment to that previous voucher.

   3. 0300 · DTM · Date/Time Reference · Max 1 · Optional

      To specify pertinent dates and times

      The DTM segment identifies the date of the voucher being reported on in this transmission.

   4. LM Loop Optional Repeat 10

      1. 0400 · LM · Code Source Information · Max 1 · Mandatory

         To transmit standard code list identification information

         The LM loop provides the capability to transmit industry-specific codes from an industry-specific code list.

      2. 0500 · LQ · Industry Code · Max 100 · Mandatory

         Code to transmit standard industry codes

         The LQ segment identifies the industry-specific codes.

   5. REF Loop Optional Repeat >1

      1. 0600 · REF · Reference Identification · Max 1 · Mandatory

         To specify identifying information

         The REF segment identifies a reference number associated with the following appropriation data.

      2. LX Loop Optional Repeat >1

         1. 0800 · LX · Assigned Number · Max 1 · Mandatory

            To reference a line number in a transaction set

         2. 0900 · N9 · Reference Identification · Max 1 · Mandatory

            To transmit identifying information as specified by the Reference Identification Qualifier

            The N9 segment identifies a contract line item, exhibit line item, or subclassification of either against which specific data is being reported.

         3. 1000 · AMT · Monetary Amount · Max >1 · Optional

            To indicate the total monetary amount

            The AMT segment identifies the gross, net, deducted, or collected amounts and the net variance amount applicable to the line item being reported.

         4. 1100 · QTY · Quantity · Max 1 · Optional

            To specify quantity information

            The QTY segment identifies the quantity shipped.

         5. LM Loop Optional Repeat 10

            1. 1200 · LM · Code Source Information · Max 1 · Mandatory

               To transmit standard code list identification information

            2. 1300 · LQ · Industry Code · Max 100 · Mandatory

               Code to transmit standard industry codes

               The LQ segment identifies industry-specific codes applicable to the line item.

         6. N1 Loop Optional Repeat 1

            1. 1400 · N1 · Name · Max 1 · Mandatory

               To identify a party by type of organization, name, and code

               The N1 loop identifies address information for a quantity delivered in a specific shipment, to a specific ship-to address.

            2. 1500 · N2 · Additional Name Information · Max 2 · Optional

               To specify additional names

            3. 1600 · N3 · Address Information · Max 2 · Optional

               To specify the location of the named party

            4. 1700 · N4 · Geographic Location · Max 1 · Optional

               To specify the geographic place of the named party

            5. 1800 · N9 · Reference Identification · Max 2 · Optional

               To transmit identifying information as specified by the Reference Identification Qualifier

               The N9 segment identifies the shipment identification number and suffix number, if one exists, for the shipment which resulted in the voucher action.

      3. FA1 Loop Optional Repeat >1

         1. 1850 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

            To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

         2. 1860 · FA2 · Accounting Data · Max >1 · Mandatory

            To specify the detailed accounting data

2. BAL Loop Optional Repeat >1

   1. 1900 · BAL · Balance Detail · Max 1 · Mandatory

      To identify the specific monetary balances associated with a particular account

   2. 2000 · N9 · Reference Identification · Max >1 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   3. 2100 · RTE · Rate Information · Max >1 · Optional

      To specify the earnings, rates and multipliers for this account

Summary

1. 0100 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   CTT01 identifies the number of CS segments used in the transaction. If used, CTT02 is the hash total of the values found in monetary amount (AMT02) for each AMT segment at position 100 in table 2. See data element 347 for proper hashing technique.

2. 0200 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)