EDI 283 Tax or Fee Exemption Certification

Functional Group TE

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Tax or Fee Exemption Certification Transaction Set (283) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be transmitted by buyer to seller to certify as to the tax exempt status of one or more business transactions, and from a seller to a Taxing Authority to verify that proper exemption certification has been obtained for the transaction(s). Exemption certification protects the claim of exemption from various taxes and fees for buyers and sellers.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. 0300 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

4. 0400 · REF · Reference Identification · Max >1 · Optional

   To specify identifying information

5. NM1 Loop Mandatory Repeat 2

   1. 0500 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

      To supply the full name of an individual or organizational entity

      This NM1 loop is used to identify the buyer and the seller.

   2. 0600 · N2 · Additional Name Information · Max >1 · Optional

      To specify additional names

   3. 0700 · IN2 · Individual Name Structure Components · Max >1 · Optional

      To sequence individual name components for maximum specificity

   4. 0800 · N3 · Address Information · Max >1 · Optional

      To specify the location of the named party

   5. 0900 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   6. 1000 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   7. 1100 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   8. 1200 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

   9. 1300 · INI · Incorporation Information · Max 1 · Optional

      To provide basic information concerning a corporation

   10. 1400 · TC2 · Commodity · Max >1 · Optional

       To identify a commodity or a group of commodities or a tariff page commodity

   11. 1500 · YNQ · Yes/No Question · Max >1 · Optional

       To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

       This YNQ segment is used to respond to questions concerning the buyer or the seller.

Detail

1. TXI Loop Mandatory Repeat >1

   1. 0100 · TXI · Tax Information · Max 1 · Mandatory

      To specify tax information

   2. 0200 · LQ · Industry Code · Max 1 · Mandatory

      Code to transmit standard industry codes

      This LQ segment contains a code representing the reason for the tax or fee exemption, from an industry maintained code source.

   3. 0300 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   4. 0400 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

   5. 0500 · AMT · Monetary Amount · Max >1 · Optional

      To indicate the total monetary amount

   6. 0600 · QTY · Quantity · Max >1 · Optional

      To specify quantity information

   7. 0700 · YNQ · Yes/No Question · Max >1 · Optional

      To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

      This YNQ segment is used to respond to questions concerning the exemption status.

   8. 0800 · MSG · Message Text · Max >1 · Optional

      To provide a free-form format that allows the transmission of text information

   9. LX Loop Optional Repeat >1

      1. 0900 · LX · Assigned Number · Max 1 · Mandatory

         To reference a line number in a transaction set

         Each occurrence of this LX loop identifies a purchase made under this exemption certification.

      2. 1000 · PID · Product/Item Description · Max 1 · Optional

         To describe a product or process in coded or free-form format

      3. 1100 · AMT · Monetary Amount · Max >1 · Optional

         To indicate the total monetary amount

      4. 1200 · QTY · Quantity · Max >1 · Optional

         To specify quantity information

      5. 1300 · REF · Reference Identification · Max >1 · Optional

         To specify identifying information

      6. N1 Loop Optional Repeat >1

         1. 1400 · N1 · Name · Max 1 · Mandatory

            To identify a party by type of organization, name, and code

            This N1 loop identifies the site to which the purchase is shipped, or the party on whose behalf the purchase was made. For example, a builder whose purchases are normally not exempt may make an exempt purchase of building materials under contract to an exempt organization such as a church.

         2. 1500 · N2 · Additional Name Information · Max 1 · Optional

            To specify additional names

         3. 1600 · N3 · Address Information · Max >1 · Optional

            To specify the location of the named party

         4. 1700 · N4 · Geographic Location · Max 1 · Optional

            To specify the geographic place of the named party

         5. 1800 · PER · Administrative Communications Contact · Max >1 · Optional

            To identify a person or office to whom administrative communications should be directed

         6. 1900 · REF · Reference Identification · Max >1 · Optional

            To specify identifying information

         7. PID Loop Optional Repeat >1

            1. 2000 · PID · Product/Item Description · Max 1 · Mandatory

               To describe a product or process in coded or free-form format

            2. 2100 · AMT · Monetary Amount · Max >1 · Optional

               To indicate the total monetary amount

            3. 2200 · QTY · Quantity · Max >1 · Optional

               To specify quantity information

            4. 2300 · REF · Reference Identification · Max >1 · Optional

               To specify identifying information

2. 2400 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)