EDI 188 Educational Course Inventory

Functional Group EC

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Educational Course Inventory Transaction Set (188) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by schools and school districts and by postsecondary educational institutions to request and to transmit information about educational courses that are currently being offered or that have been offered in the past by the school, school district or postsecondary institution.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · ERP · Educational Record Purpose · Max 1 · Mandatory

   To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent

3. N1 Loop Mandatory Repeat 2

   1. 0300 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop indicates the sending and receiving institutions.

   2. 0400 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names

   3. 0500 · N3 · Address Information · Max 1 · Optional

      To specify the location of the named party

   4. 0600 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 0700 · PER · Administrative Communications Contact · Max 1 · Optional

      To identify a person or office to whom administrative communications should be directed

4. CSE Loop Mandatory Repeat >1

   1. 0800 · CSE · Educational Course Information · Max 1 · Mandatory

      To provide information on an educational course

      The CSE loop indicates information about the educational course.

   2. 0900 · DTP · Date or Time or Period · Max 10 · Optional

      To specify any or all of a date, a time, or a time period

   3. 1000 · CSU · Supplemental Course Data · Max 10 · Optional

      To provide supplemental information on a course or a particular instance of a course

   4. 1100 · REF · Reference Identification · Max 10 · Optional

      To specify identifying information

      The REF segment provides an additional identifier by which an educational course is known.

   5. 1200 · MSG · Message Text · Max >1 · Optional

      To provide a free-form format that allows the transmission of text information

5. 1300 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)