EDI 848 Material Safety Data Sheet

Functional Group MS

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Material Safety Data Sheet Transaction Set (848) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to communicate chemical characteristics, hazards, and precautions for the safe handling and use of a material. The transaction set is intended to convey the information required for a Material Safety Data Sheet (MSDS) as defined by the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard, 29 CFR 1910.1200 in the United States, and Workplace Hazardous Materials Information System (WHIMS) in Canada, and various state, province, and local requirements under right-to-know legislation. The MSDS provides the receiver with detailed information concerning material identity, emergency response, chemical and physical characteristics, toxicology, and industrial hygiene procedures. State and federal law dictate who is obligated to provide the MSDS and to whom it should be issued. In addition, third-party providers or others with no statutory obligation may voluntarily provide an MSDS to anyone. This transaction set allows for transmission of MSDS data in a structured, unstructured, or semi-structured form. CAUTION: With this transaction set, text format is critical due to the MSDS's primary role as a vehicle for hazards communication. The risk if this information is not transmitted clearly and accurately could be harmful to human life, harmful to the environment, could cause mishandling of product, could result in regulatory non-compliance, and could result in liability. Trading partners need to agree on how to interpret, store, and display/print MSDS text, especially text contained in the MSG and SD1 segments. For example, a sender may wish to format text so that one print line is mapped to one MSG segment. Segment terminator and data element delimiter characters shall not appear in any MSDS data. WARNING: Alteration of the original document will occur if the EDI translator or application software converts characters to uppercase. This may adversely affect the appearance, effectiveness, clarity, readability, and communicability of the printed MSDS document.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BMS · Beginning Segment For Material Safety Data Sheet · Max 1 · Mandatory

   To indicate the beginning of the Material Safety Data Sheet Transaction Set, identify the distinct type of report, and transmit key identifying numbers and dates relating to that report

3. 030 · NTE · Note/Special Instruction · Max >1 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 040 · REF · Reference Identification · Max >1 · Optional

   To specify identifying information

5. 050 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

6. N1 Loop Optional Repeat >1

   1. 060 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 070 · N2 · Additional Name Information · Max >1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 080 · N3 · Address Information · Max >1 · Optional

      To specify the location of the named party

   4. 090 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 100 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   6. 110 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. LIN Loop Mandatory Repeat 999999

   1. 010 · LIN · Item Identification · Max 1 · Mandatory

      To specify basic item identification data

      LIN loop is product level. MSS is section level. The first SD1 loop is safety data relating to the section only. The first CID loop is for complex measurements on safety data. LX loop is used to specify product characteristics, components, or complex measurements (i.e., those with environmental parameters). The second SD1 loop is safety data relating to a particular product characteristic or component. The second CID loop is for complex measurements on safety data, which related to a particular product characteristic or component.

   2. 020 · PID · Product/Item Description · Max >1 · Optional

      To describe a product or process in coded or free-form format

   3. MSS Loop Optional Repeat >1

      1. 030 · MSS · Material Safety Data Sheet Section Information · Max 1 · Mandatory

         To identify the report section

         Regulation notifications can be contained in MSS or SD1 or both.

      2. 040 · MEA · Measurements · Max >1 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      3. 050 · MSG · Message Text · Max >1 · Optional

         To provide a free-form format that allows the transmission of text information

         Trading partners must agree on a convention for text processing that will not split words, and which can convey correct meaning, in successive SD1 or MSG segments.

      4. SD1 Loop Optional Repeat >1

         1. 060 · SD1 · Safety Data · Max 1 · Mandatory

            To provide safety data information to recipients of the transaction, including identification of the hazard that the material being described represents, and the organization or party which declared this material to be a hazard or established exposure limits or other guidelines for that material

            Regulation notifications can be contained in MSS or SD1 or both.

         2. 070 · MEA · Measurements · Max >1 · Optional

            To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

         3. 072 · PKG · Marking, Packaging, Loading · Max >1 · Optional

            To describe marking, packaging, loading, and unloading requirements

         4. 074 · TD4 · Carrier Details (Special Handling, or Hazardous Materials, or Both) · Max >1 · Optional

            To specify transportation special handling requirements, or hazardous materials information, or both

         5. 080 · MSG · Message Text · Max >1 · Optional

            To provide a free-form format that allows the transmission of text information

            Trading partners must agree on a convention for text processing that will not split words, and which can convey correct meaning, in successive SD1 or MSG segments.

         6. CID Loop Optional Repeat >1

            1. 100 · CID · Characteristic/Class ID · Max 1 · Mandatory

               To specify the general class or specific characteristic upon which test results are being reported or are to be taken

            2. 110 · MEA · Measurements · Max >1 · Mandatory

               To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      5. LX Loop Optional Repeat >1

         1. 115 · LX · Assigned Number · Max 1 · Mandatory

            To reference a line number in a transaction set

         2. 120 · CID · Characteristic/Class ID · Max 1 · Optional

            To specify the general class or specific characteristic upon which test results are being reported or are to be taken

         3. 130 · MEA · Measurements · Max >1 · Optional

            To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

         4. 140 · STA · Statistics · Max 1 · Optional

            To provide summary statistics related to a specific collection of test result values

         5. 150 · TMD · Test Method · Max 1 · Optional

            To describe the nature of the test performed

         6. 160 · MSG · Message Text · Max >1 · Optional

            To provide a free-form format that allows the transmission of text information

         7. SD1 Loop Optional Repeat >1

            1. 170 · SD1 · Safety Data · Max 1 · Mandatory

               To provide safety data information to recipients of the transaction, including identification of the hazard that the material being described represents, and the organization or party which declared this material to be a hazard or established exposure limits or other guidelines for that material

            2. 180 · MEA · Measurements · Max >1 · Optional

               To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

            3. 182 · PKG · Marking, Packaging, Loading · Max >1 · Optional

               To describe marking, packaging, loading, and unloading requirements

            4. 184 · TD4 · Carrier Details (Special Handling, or Hazardous Materials, or Both) · Max >1 · Optional

               To specify transportation special handling requirements, or hazardous materials information, or both

            5. 190 · MSG · Message Text · Max >1 · Optional

               To provide a free-form format that allows the transmission of text information

            6. CID Loop Optional Repeat >1

               1. 210 · CID · Characteristic/Class ID · Max 1 · Mandatory

                  To specify the general class or specific characteristic upon which test results are being reported or are to be taken

               2. 220 · MEA · Measurements · Max >1 · Mandatory

                  To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

Summary

1. 010 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   The number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction set.

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)