EDI 131 Student Educational Record (Transcript) Acknowledgment

Functional Group AK

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Student Educational Record (Transcript) Acknowledgment Transaction Set (131) for use within the context of an Electronic Data Interchange (EDI) environment. The Student Educational Record (Transcript) Acknowledgment record is used to ensure that the original transcript did, in fact, come from the proper office at the educational institution indicated as the sender and that certain key elements of the transcript were received as they were sent. It also provides the sending institution with confirmation that the original record was received by the intended recipient and the date it was received. This information may then be relayed to the student or other individual who requested the record transfer.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. 030 · N1 · Name · Max 2 · Mandatory

   To identify a party by type of organization, name, and code

   The N1 segments identify the sending and receiving institutions.

4. 040 · REF · Reference Identification · Max 2 · Mandatory

   To specify identifying information

   The REF segments include the student number in the REF segment and the transaction set reference number in the BGN segment of the original transaction set being referenced.

5. 050 · QTY · Quantity · Max 2 · Mandatory

   To specify quantity information

   The QTY segments include the number of CRS and DEG segments in the original transaction set being referenced.

6. 060 · SUM · Academic Summary · Max 1 · Optional

   To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

   The SUM segment is the same as the last SUM segment in Table 1 of the original transaction set being referenced.

7. 070 · IN2 · Individual Name Structure Components · Max 1 · Mandatory

   To sequence individual name components for maximum specificity

   The IN2 segment is the first occurrence of the IN2 segment of the original transaction set being referenced.

8. 080 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)