EDI 876 Grocery Products Purchase Order Change

Functional Group OG

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Purchase Order Change Transaction Set (876) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to the changing of purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request a change to a previously submitted purchase order. Changes are accomplished by restating the value of the data elements to be changed rather than indicating the difference between the old and new value. Deletions are handled by restating the values to zeros or blanks. If an item is to be deleted, the quantity ordered is restated to zero.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · G92 · Purchase Order Change Type · Max 1 · Mandatory

   To identify the reason for a change to a previously transmitted purchase order

3. 030 · N9 · Reference Identification · Max 50 · Optional

   To transmit identifying information as specified by the Reference Identification Qualifier

4. 040 · G61 · Contact · Max 3 · Optional

   To identify a person or office to whom communications should be directed

5. 050 · G62 · Date/Time · Max 10 · Optional

   To specify pertinent dates and times

6. 060 · NTE · Note/Special Instruction · Max 20 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

7. 070 · G66 · Transportation Instructions · Max 1 · Optional

   To specify transportation instructions relating to the shipment

8. 080 · G23 · Terms of Sale · Max 20 · Optional

   To specify the terms of sale

9. 0100 Loop Mandatory Repeat 10

   1. 090 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.

   2. 100 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 110 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 120 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

10. 0200 Loop Optional Repeat 100

    1. 130 · G72 · Allowance or Charge · Max 1 · Mandatory

       To specify allowances, charges, or services

    2. 140 · G73 · Allowance or Charge Description · Max 10 · Optional

       To describe the allowance or charge in free-form format

Detail

1. 0300 Loop Optional Repeat 9999

   1. 010 · G68 · Line Item Detail - Product · Max 1 · Mandatory

      To specify basic and most frequently used purchase order line item data

   2. 020 · G69 · Line Item Detail - Description · Max 5 · Optional

      To describe an item in free-form format

   3. 030 · G70 · Line Item Detail - Miscellaneous · Max 2 · Optional

      To provide for miscellaneous information relative to a line item

   4. 040 · N9 · Reference Identification · Max 10 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   5. 050 · G23 · Terms of Sale · Max 20 · Optional

      To specify the terms of sale

   6. 0310 Loop Optional Repeat 100

      1. 060 · G72 · Allowance or Charge · Max 1 · Mandatory

         To specify allowances, charges, or services

      2. 070 · G73 · Allowance or Charge Description · Max 10 · Optional

         To describe the allowance or charge in free-form format

Summary

1. 010 · G76 · Total Purchase Order · Max 1 · Optional

   To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)