EDI 847 Material Claim

Functional Group MX

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Material Claim Transaction Set (847) for use within the context of an Electronic Data Interchange (EDI) environment. This standard provides trading partners a means to advise each other of costs and charges involved in fabricated or purchased material or both which has been deemed damaged, unusable, or obsolete. This transaction set is not to be used to submit claims against transportation or insurance carriers. The Material Claim Transaction Set (847) can be used in the following ways: (1) for a seller of material to advise the buyer of costs and charges resulting from order cancellation or change and must be based on the buyer's authorization to fabricate or purchase material or both; (2) for a buyer of material to advise the seller of costs and charges resulting from material which was deemed damaged or unusable.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BHT · Beginning of Hierarchical Transaction · Max 1 · Mandatory

   To define the business hierarchical structure of the transaction set and identify the business application purpose and reference data, i.e., number, date, and time

   BHT03 and BHT04 are mandatory.

3. 030 · AMT · Monetary Amount · Max 1 · Mandatory

   To indicate the total monetary amount

4. 040 · NTE · Note/Special Instruction · Max 100 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

5. 050 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

6. 060 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. 070 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

8. N1 Loop Optional Repeat 10

   1. 080 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 090 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 100 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 110 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 120 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   6. 130 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. HL Loop Mandatory Repeat >1

   1. 010 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments

   2. 020 · LIN · Item Identification · Max 1 · Mandatory

      To specify basic item identification data

   3. 030 · NTE · Note/Special Instruction · Max 100 · Optional

      To transmit information in a free-form format, if necessary, for comment or special instruction

   4. 040 · PID · Product/Item Description · Max 5 · Optional

      To describe a product or process in coded or free-form format

   5. 050 · QTY · Quantity · Max 10 · Optional

      To specify quantity information

   6. 060 · MEA · Measurements · Max 10 · Optional

      To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   7. 070 · SHP · Shipped/Received Information · Max 5 · Optional

      To specify shipment and/or receipt information

      The SHP segment is used to show the material's shipped quantity in comparison to the authorization quantities.

   8. 080 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   9. 090 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

      The DTM segment is used to show dates for the authorization to fabricate or purchase materials.

   10. 100 · PKG · Marking, Packaging, Loading · Max 5 · Optional

       To describe marking, packaging, loading, and unloading requirements

   11. 110 · CTP · Pricing Information · Max 10 · Optional

       To specify pricing information

   12. 120 · SAC · Service, Promotion, Allowance, or Charge Information · Max 10 · Optional

       To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

   13. N1 Loop Optional Repeat 10

       1. 130 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

       2. 140 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 150 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 160 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 170 · REF · Reference Identification · Max 12 · Optional

          To specify identifying information

       6. 180 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 190 · DTM · Date/Time Reference · Max 10 · Optional

          To specify pertinent dates and times

          The DTM segment is used to provide contact availability times.

Summary

1. 010 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   Number of Line Items (CTT01) is the accumulation of the number of HL segments. Hash Total (CTT02) is not used.

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)