EDI 816 Organizational Relationships

Functional Group OR

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Organizational Relationships Transaction Set (816) within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to transmit pertinent information about a parent organization, its members and the relationship of a member to another member, and/or to the parent organization. A parent organization could be an association, a multi-hospital system, a chain of retail stores, a holding company, etc. This transaction set can be used to convey the identity and relationship of members to a parent organization; identify eligibility to purchase under the terms and conditions negotiated by a parent organization on behalf of its members; and to update application databases.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BHT · Beginning of Hierarchical Transaction · Max 1 · Mandatory

   To define the business hierarchical structure of the transaction set and identify the business application purpose and reference data, i.e., number, date, and time

   BHT03 and BHT04 are mandatory.

3. 030 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

4. 035 · REF · Reference Identification · Max 12 · Optional

   To specify identifying information

5. N1 Loop Mandatory Repeat >1

   1. 040 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop shall identify the transaction set issuer and optionally provide contact information if necessary.

   2. 050 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 060 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 070 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 080 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   6. 090 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

Detail

1. HL Loop Mandatory Repeat >1

   1. 010 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments

   2. N1 Loop Mandatory Repeat >1

      1. 020 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

         N105, when used, defines the relationship of the entity designated in N102 or N104 to its parent organization.

      2. 030 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 040 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 050 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 060 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

      6. 070 · REF · Reference Identification · Max 12 · Optional

         To specify identifying information

      7. 080 · QTY · Quantity · Max 5 · Optional

         To specify quantity information

      8. 090 · DTM · Date/Time Reference · Max 10 · Optional

         To specify pertinent dates and times

      9. 100 · ASI · Action or Status Indicator · Max 1 · Optional

         To indicate the action to be taken with the information provided or the status of the entity described

2. 110 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)