EDI 805 Contract Pricing Proposal

Functional Group CP

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contract Pricing Proposal Transaction Set (805) cover sheet and pricing support detail for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set enables the transmission of cost and pricing data for a given contract action and provides pricing support detail data or references where that data can be found in the proposal.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BCP · Beginning Segment for Contract Pricing Proposal · Max 1 · Mandatory

   To indicate the beginning of a contract pricing proposal transaction set and to transmit identifying numbers and dates

3. 030 · SPI · Specification Identifier · Max 1 · Mandatory

   To provide a description of the included specification or technical data items.

4. 035 · REF · Reference Numbers · Max 20 · Optional

   To specify identifying numbers.

5. 040 · MSG · Message Text · Max >1 · Optional

   To provide a free form format that would allow the transmission of text information.

6. 050 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

7. N1 Loop Optional Repeat >1

   1. 060 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

      When the N1 loop is used, it will carry the name and address of a party pertinent to the proposal, such as the proposing party, the place(s) of performance, the contract adminstration, and auditing offices.

   2. 070 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 080 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 090 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 100 · DTM · Date/Time Reference · Max 2 · Optional

      To specify pertinent dates and times

   6. 110 · G61 · Contact · Max 2 · Optional

      To identify a person or office to whom communications should be directed

8. CBS Loop Optional Repeat >1

   1. 120 · CBS · Cost Breakdown Structure · Max 1 · Mandatory

      To identify and quantify each line item being proposed

   2. 130 · JIL · Line Item Detail for the Operating Expense Statement · Max 1 · Optional

      To specify the service code or classification the expense will be charged to, and to provide the required expense data.

   3. 140 · LIN · Item Identification · Max 1 · Optional

      To specify basic item identification data.

   4. 150 · MSG · Message Text · Max >1 · Optional

      To provide a free form format that would allow the transmission of text information.

9. CB1 Loop Optional Repeat >1

   1. 160 · CB1 · Contract and Cost Accounting Standards Data · Max 1 · Mandatory

      To specify contract and cost accounting standards data

      When CB101 is code ``01,'' ``05,'' ``08,'' ``10,'' ``11,'' ``12,'' ``14'' or ``17,'' discussion will be carried in the MSG segment in the CB1 loop; numbers and their text descriptions will be carried in the N9 segment of the CB1 loop.

   2. 170 · MSG · Message Text · Max >1 · Optional

      To provide a free form format that would allow the transmission of text information.

   3. 180 · N9 · Reference Number · Max >1 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   4. N1 Loop Optional Repeat >1

      1. 190 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

         When the N1 loop is used, it will carry the name and address of a party needed to clarify a response to a question answered in the CB1 loop, such as party for whom the same or a similar item as the one being proposed, has been previously produced.

      2. 200 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 210 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 220 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 230 · DTM · Date/Time Reference · Max 2 · Optional

         To specify pertinent dates and times

      6. 240 · G61 · Contact · Max 1 · Optional

         To identify a person or office to whom communications should be directed

Detail

1. 010 · PL · Proposal Cost Logic · Max >1 · Optional

   To describe the cost logic used when pricing a particular aspect of a proposal

2. HL Loop Optional Repeat >1

   1. 020 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments.

   2. 030 · REF · Reference Numbers · Max 1 · Optional

      To specify identifying numbers.

3. PD Loop Optional Repeat >1

   1. 040 · PD · Proposal Data · Max 1 · Mandatory

      To describe the proposal pricing basic input detail

      PD03 is the unit of measurement for the data contained in the PD loop.

   2. 045 · SPI · Specification Identifier · Max 1 · Optional

      To provide a description of the included specification or technical data items.

   3. 050 · REF · Reference Numbers · Max 5 · Optional

      To specify identifying numbers.

   4. 060 · PDD · Proposal Data Detail · Max >1 · Optional

      To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to the applicable parts of a pricing proposal

   5. 070 · MSG · Message Text · Max >1 · Optional

      To provide a free form format that would allow the transmission of text information.

   6. N1 Loop Optional Repeat >1

      1. 080 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

         When the N1 loop is used, it will carry the name and address of a party related to the proposal data such as a major subcontractor whose cost or price information has been rolled up into this price proposal.

      2. 090 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 100 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 110 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 120 · REF · Reference Numbers · Max >1 · Optional

         To specify identifying numbers.

Summary

1. LX Loop Optional Repeat 2

   1. 010 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

   2. 020 · G61 · Contact · Max 1 · Optional

      To identify a person or office to whom communications should be directed

   3. 030 · AMT · Monetary Amount · Max 4 · Optional

      To indicate the total monetary amount.

      When the AMT segment is used, it can carry amounts such as the proposed cost, total proposed fee, total proposed profit, total cost of money, total proposed price or alternate proposed price.

2. 040 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).