EDI 567 Contract Completion Status

Functional Group D3

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contract Completion Status Transaction Set (567) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to report administrative closure status on completed contracts. The originator can use this transaction set to close contract files, to indicate why contract files will not be closed within established milestones, or to extend contract closeout milestone dates. This transaction set may be used to convey contract summary data, financial information, dates pertinent to the administrative closing of a contract file, and logistics information necessary to evaluate contract closeout status.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BC · Beginning Segment for Contract Completion Status · Max 1 · Mandatory

   To indicate the beginning of a contract completion status transaction set

   The BC segment can carry a transaction reference number and a reference to a previous transaction number.

3. 030 · N1 · Name · Max 2 · Optional

   To identify a party by type of organization, name and code

4. 040 · G61 · Contact · Max 1 · Optional

   To identify a person or office to whom communications should be directed

5. CS Loop Mandatory Repeat 100

   1. 050 · CS · Contract Summary · Max 1 · Mandatory

      To provide information about a contract

      The CS loop carries the details of the contract(s) being reported and the logistics management information relative to the administrative closeout of the contract(s).

   2. 060 · AMT · Monetary Amount · Max 1 · Optional

      To indicate the total monetary amount.

      The AMT segment carries the amount of obligated dollars which remain unliquidated, if any existed, at the time the contract was administratively closed.

   3. 070 · N9 · Reference Number · Max 1 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      The N9 segment contains the number of the last payment voucher applicable to the reported contract.

   4. 080 · G62 · Date/Time · Max 3 · Optional

      To specify pertinent dates and times

   5. 090 · NTE · Note/Special Instruction · Max 5 · Optional

      To transmit information in a free-form format, if necessary, for comment or special instruction

   6. LM Loop Optional Repeat 10

      1. 100 · LM · Code Source Information · Max 1 · Mandatory

         To transmit standard code list identification information

         The LM loop identifies logistic data unique to each use of the CS loop.

      2. 110 · LQ · Industry Code · Max 100 · Mandatory

         Code to transmit standard industry codes

   7. N1 Loop Optional Repeat 10

      1. 120 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

      2. 130 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 140 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 150 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

6. 160 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).