EDI 840 Request for Quotation

Functional Group RQ

X12M Supply Chain Subcommittee

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Heading

Position

Segment

Name

Max use

02Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
03Beginning Segment (Request For Quote)Mandatory->Max 1
To indicate the beginning of a quote transaction set and to transmit identifying numbers and dates
04Note/Special InstructionF->Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
05CurrencyOptional->Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
06Reference NumbersOptional->Max 12
To transmit identifying numbers associated with the named party
07Administrative Communications ContactOptional->Max 3
To identify a person or office to whom administrative communications should be directed
08Sales Tax ReferenceOptional->Max 3
To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
09F.O.B. Related InstructionsOptional->Max 1
To specify transportation instructions relating to shipment
N1 Loop Optional
Repeat 200
1. 10NameMandatory->Max 1
  To identify a party by type of organization, name and code
2. 11Additional Name InformationOptional->Max 2
  To specify additional names or those longer than 35 characters in length
3. 12Address InformationOptional->Max 2
  To specify the location of the named party
4. 13Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 14Reference NumbersOptional->Max 12
  To transmit identifying numbers associated with the named party
6. 15Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
7. 16F.O.B. Related InstructionsOptional->Max 1
  To specify transportation instructions relating to shipment
17Special ServicesOptional->Max 25
To specify special conditions or services associated with the purchased product
18Header Sale ConditionOptional->Max 1
To specify general conditions or requirements of the sale
19Allowance, Charge or ServiceOptional->Max 10
To specify allowance or charges
20Terms of Sale/Deferred Terms of SaleOptional->Max 2
To specify terms of sale.
21Discount DetailOptional->Max 20
To specify discount
22Date/Time ReferenceOptional->Max 10
To specify pertinent dates and times
23General ScheduleOptional->Max 5
To specify general scheduling conditions
24Product/Item DescriptionOptional->Max 200
To describe a product in coded or free-form format
25MeasurementsOptional->Max 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
26PaperworkOptional->Max 25
To specify the type and transmission of paperwork relating to product or order.
27Marking, Packaging, LoadingOptional->Max 25
To describe marking, packaging, loading and unloading requirements.
28Carrier Details (Quantity and Weight)Optional->Max 2
To specify the transportation details relative to commodity, weight and quantity.
29Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
To specify the carrier, sequence of routing and to provide transit time information
30Carrier Details (Equipment)Optional->Max 12
To specify transportation details relating to the equipment used by the carrier.
31Carrier Details (Special Handling/Hazardous Materials)Optional->Max 5
To specify transportation special handling requirements and hazardous materials information
32Marks and NumbersOptional->Max 10
To indicate identifying marks and numbers for shipping containers

Detail

Position

Segment

Name

Max use

PO1 Loop Mandatory
Repeat 100000
1. 34Purchase Order Baseline Item DataMandatory->Max 1
  To specify basic and most frequently used purchase order line item data
2. 35CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
3. 36Item DescriptionOptional->Max 1000
  To describe an item in either an industry standard or free-form format
4. SLN Loop Optional
  Repeat 100
  1. 37Subline Item DetailMandatory->Max 1
    To specify product subline detail item data
  2. 38Item DescriptionOptional->Max 1000
    To describe an item in either an industry standard or free-form format
5. 39Additional Item DetailOptional->Max 25
  To specify additional item related data involving variations in normal price/quantity structure.
6. 40Product/Item DescriptionOptional->Max 200
  To describe a product in coded or free-form format
7. 41MeasurementsOptional->Max 40
  To specify physical measurements, including dimensions, tolerances, weights and counts.
8. 42PaperworkOptional->Max 25
  To specify the type and transmission of paperwork relating to product or order.
9. 43Marking, Packaging, LoadingOptional->Max 25
  To describe marking, packaging, loading and unloading requirements.
10. 44Item Physical DetailsOptional->Max 1
  To specify the physical qualities, packaging, weights and dimensions relating to the item.
11. 45Reference NumbersOptional->Max 12
  To transmit identifying numbers associated with the named party
12. 46Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
13. 47Special ServicesOptional->Max 25
  To specify special conditions or services associated with the purchased product
14. 48Allowance, Charge or ServiceOptional->Max 10
  To specify allowance or charges
15. 49Conditions of SaleOptional->Max 1
  To specify general conditions or requirements and to detail conditions for substitution of alternate products
16. 50Terms of Sale/Deferred Terms of SaleOptional->Max 2
  To specify terms of sale.
17. 51Discount DetailOptional->Max 20
  To specify discount
18. 52Sales Tax ReferenceOptional->Max 3
  To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
19. 53F.O.B. Related InstructionsOptional->Max 1
  To specify transportation instructions relating to shipment
20. N1 Loop Optional
  Repeat 200
  1. 54NameMandatory->Max 1
    To identify a party by type of organization, name and code
  2. 55Additional Name InformationOptional->Max 2
    To specify additional names or those longer than 35 characters in length
  3. 56Address InformationOptional->Max 2
    To specify the location of the named party
  4. 57Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
  5. 58Reference NumbersOptional->Max 12
    To transmit identifying numbers associated with the named party
  6. 59Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed
  7. 60F.O.B. Related InstructionsOptional->Max 1
    To specify transportation instructions relating to shipment
21. 61Destination QuantityOptional->Max 50
  To specify destination and quantity detail.
22. 62Date/Time ReferenceOptional->Max 10
  To specify pertinent dates and times
23. 63Line Item ScheduleOptional->Max 104
  To specify the data for scheduling a specific line item.
24. 64Carrier Details (Quantity and Weight)Optional->Max 1
  To specify the transportation details relative to commodity, weight and quantity.
25. 65Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
  To specify the carrier, sequence of routing and to provide transit time information
26. 66Carrier Details (Equipment)Optional->Max 12
  To specify transportation details relating to the equipment used by the carrier.
27. 67Carrier Details (Special Handling/Hazardous Materials)Optional->Max 5
  To specify transportation special handling requirements and hazardous materials information
28. 68Marks and NumbersOptional->Max 10
  To indicate identifying marks and numbers for shipping containers

Summary

Position

Segment

Name

Max use

70Transaction TotalsMandatory->Max 1
To transmit a hash total for a specific element in the transaction set
71Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)