VATDEC Value added tax

TBG4 Customs

This VAT Declaration Message (VATDEC) permits the transfer of data from a declarant to a national VAT collecting authority for the purpose of meeting legislative and/or operational requirements in respect of the declarations of VAT.

The declarant may be a taxpayer who is obliged to send VAT returns the authorities, or an accountant or others who on behalf of one several taxpayers send VAT returns to the authorities and who is mandated to do so by the authorities and the taxpayer.

The declaration may contain one or several returns.

The message may also be used, for example:

- within the European Union, to transmit VAT summary information for the Value Added Tax Information Exchange System (VIES) from a declarant to the relevant national VIES collecting authorities.

- to transmit other related or comparable VAT information from a declarant to the relevant authorities.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Value added tax message is VATDEC. Note: Value added tax messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 VATDEC 0052 D 0054 21A 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment to indicate the beginning of the message, identify the declaration type and to transmit a unique message identifying number.

  3. A segment identifying dates, times or periods relevant to the whole message, e.g. time of preparation of the declaration.

  4. A segment identifying a place or location relevant to the entire message, e.g. place of preparation of the declaration.

  5. Segment group 1
    Repeat 9999

    1. A segment identifying the declarant and or the taxpayer(s).

    2. Segment group 2
      Repeat 9

      1. A segment identifying contact person(s) or department(s) related to the declarant and or the taxpayer(s).

      2. A segment identifying the phone number, fax number or other communications numbers of the declarant and or the taxpayer(s).

    3. Segment group 3
      Repeat 9

      1. A segment identifying references related to the declarant and or the taxpayer(s), e.g. additional identification numbers, registration number in traders association, etc.

      2. A segment describing in narrative form the references identified in above RFF segment.

    4. A segment identifying an account and a related financial institution relevant to the party of the declarant and or the taxpayer(s).

    5. A segment specifying the conditions, method and channel of payment.

    6. A segment identifying the scheme under which the return is transmitted, e.g. VAT return, VIES return, etc.

    7. A segment identifying a place or location relevant to the entry, e.g. place of presentation (local or regional tax office).

    8. Segment group 4
      Repeat 99

      1. A segment identifying dates, times and or periods relevant to the return, e.g. VAT period.

      2. A segment identifying the type and status of the return, e.g. normal return, correction, nil return, etc. The segment may also be used to give required indications of business relationships.

      3. A segment specifying measurements in related document(s), e.g. agriculture area.

      4. Segment group 5
        Repeat 9

        1. A segment identifying the related document(s).

        2. A segment specifying monetary amount(s) of related document(s).

        3. A segment specifying measurements in related document(s) e.g. agriculture area.

        4. A segment identifying percentage details of related documents(s).

        5. A segment identifying special indications of the monetary amount(s) of the related document(s).

      5. Segment group 6
        Repeat 9999

        1. A trigger segment separating and identifying line numbers within the return.

        2. Segment group 7
          Repeat 9999

          1. A segment specifying and identifying a party relevant to a line item within a return.

          2. Segment group 8
            Repeat 9999

            1. A segment identifying a person or a department in the party specified above and to whom communication should be directed.

            2. A segment providing a communication details for the party identified above and optionally for the contact identified in the associated CTA segment.

          3. A segment identifying references related to the party specified above.

          4. A segment identifying an account and a related financial institution relating to the party specified above.

        3. A segment providing indications in relation to a line item, e.g. if goods covered by the actual line were sent for processing or for in the VIES system, to indicate if goods covered by the actual line were sent for processing or for normal sale.

        4. Segment group 9
          Repeat 9999

          1. A segment identifying and giving monetary amounts.

          2. A segment to provide details of the function of the monetary amount.

          3. A segment specifying percentage details related to the monetary amount.

          4. A segment giving special indications related to the monetary amount.

          5. Segment group 10
            Repeat 9

            1. A segment identifying related document(s).

            2. A segment identifying a monetary amount(s) of related document(s).

            3. A segment specifying measurements in the related document(s), e.g. agriculture area.

            4. A segment identifying percentage details of related document(s).

            5. A segment identifying special indications of the monetary amount(s) of the related document(s).

      6. Segment group 11
        Repeat 1

        1. A segment to specify a total number of items relative to the VIES period.

        2. A segment to identify the total value of supplies relative to the VIES period.

  6. Segment group 12
    Repeat 1

    1. A segment containing the result of the algorithm permitting the verification of the authenticity of the sender and the integrity of the data.

    2. A segment identifying a date associated with the preceding AUT.

    3. A segment identifying references associated with the preceding AUT.

  7. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

    1. 0062, the value shall be identical to the value in 0062 in the
    corresponding UNH segment.
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