DMSTAT Data maintenance status report/query

TBG16 Entry Point

The Data maintenance status report/query message (DMSTAT) permits the transfer of status for any Data Maintenance Request (DMR) action among parties involved in the preparation, processing, assessment, resolution and directory production processes. The message may also be used to inquire as to the current status of a DMR.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Data maintenance status report/query message is DMSTAT. Note: Data maintenance status report/query messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DMSTAT 0052 D 0054 21A 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment to indicate the beginning of the message and to transmit type, number and function (report or query) of the message.

  3. A segment specifying the effective date of the status report or query provided for all DMRs reported in the detail section. Date information is to be provided in CCYYMMDD format.

  4. Segment group 1
    Repeat 9

    1. A segment identifying the originator of the message, e.g., the DMR submitter, entry point secretariat, central secretariat, etc. One iteration must identify the sender's organization name and assessment group identification.

    2. A segment identifying the communication number associated with the party, e.g., email address, phone number, etc.

Detail

Position
Segment
Name
Max use
  1. Segment group 2
    Repeat 999999

    1. A segment used to relate individual iterations of the detail section to a particular level in the status report or query. A query type may either be an entry point query (e.g., an inquiry from a submitter to the entry point secretariat) or a DMR query (e.g., an inquiry initiated at any other point in the activity model). A report type may either be an entry point status (e.g., provided as status from the entry point) or a DMR status (e.g., DMR status provided at any point in the DMR process). The notification of log number assignments is sent by entry point and central secretariats to respond to the receipt of DMRs or regional status reports.

    2. A segment identifying the type of and specific log numbers associated with the DMR or status report. For each DMR status one occurrence of the segment shall be used for the status log number associated with the DMR, within a particular status report. This number will uniquely identify the status provided at each point in the DMR life cycle. Another occurrence, if required, may be used for the latest log number assigned. The sequence of log number assignments shall be the originator's internal control log number, entry point assigned log number, central secretariat assigned log number, and international assessment assigned log number. One occurrence, if required, may be used to identify the number to which the latest log number should be cross-referenced. For example, the entry point log number will be cross-referenced to the originator's internal control log number, the central secretariat assigned log number will be cross-referenced to the entry point log number, the central secretariat report number will be cross-referenced to the entry point report number, etc.

    3. Segment group 3
      Repeat 9

      1. A segment identifying the status event and status code, as required. The status event may represent: Entry point assessment of DMR feedback Log number assignment Entry point review Consolidated DMR reporting Confirmed DMR reporting International assessment group reporting Directory production report Data structure tag assignment The status code may represent regional or international status associated with the DMR, to include: Approved Withdrawn Rejected Approval pending Postponed Replaced The actual status provided shall be the highest or latest status associated with the logical sequential progression of the DMR through the approval process.

      2. A segment identifying the party assigning the status associated with the DMR, e.g., the entry point secretariat, central secretariat, an international assessment group, etc. Identify the name of the organization that assigned the status and/or region code.

      3. A segment specifying the effective date of the assignment of a status log number to a specific DMR. Date information is to be provided in CCYYMMDD format.

      4. A segment identifying the actual structure tag assigned to a structure when it is placed in the directory.

      5. A segment specifying text information associated with the DMR status. Specific information related to entry point comments, international assessment comments, directory production comments, augmented descriptions associated with the status, etc., may be provided.

    4. Segment group 4
      Repeat 9999

      1. A segment to specify the status information being requested as part of a query.

      2. A segment identifying a DMR or report log number, specific to a query, as a limiting factor.

      3. A segment identifying the name of the organization that the requestor wishes to limit the query criteria to include. The criteria may be for a single organization's DMRs and/or one of the organizations that assign status to DMRs.

      4. A segment specifying the effective date that the query should begin searching for the requested status information. Date information is to be provided in CCYYMMDD format.

  2. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

    1. 0062, the value shall be identical to the value in 0062 in the
    corresponding UNH segment.
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