X12 880 Grocery Products Invoice

Functional Group Header

Transaction Set Header

Invoice Identification

Allowance or Charge Description

030

Reference Identification

Note/Special Instruction

Item Detail - Invoice

Line Item Detail - Description

Allowance or Charge Description

Total Invoice Quantity

Total Dollars Summary

030

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

GP: Grocery Products Invoice (880)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

880: Grocery Products Invoice

ST-02

329

Transaction Set Control Number

Required

Numeric (N0)

Min 4Max 9

—

G01

020

Heading > G01

Invoice Identification

RequiredMax use 1

—

Example

G01-01

Date

Required

Date (DT)

CCYYMMDD format

—

G01-02

Invoice Number

Required

String (AN)

Min 1Max 22

—

G01-03

Date

Optional

Date (DT)

CCYYMMDD format

—

G01-04

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

030

Heading > N9

Reference Identification

OptionalMax use 10

—

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01

128

Reference Identification Qualifier

Optional

Identifier (ID)

Min 2Max 3

—

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

N9-03

Free-form Description

Optional

String (AN)

Min 1Max 45

—

G62

050

Heading > G62

Date/Time

RequiredMax use 5

—

Example

G62-01

432

Date Qualifier

Required

Identifier (ID)

—

11: Shipped on This Date

G62-02

Date

Required

Date (DT)

CCYYMMDD format

—

NTE

060

Heading > NTE

Note/Special Instruction

OptionalMax use 20

—

Example

NTE-01

363

Note Reference Code

Required

Identifier (ID)

—

INV: Invoice Instruction

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

G27

070

Heading > G27

Carrier Detail

RequiredMax use 5

—

Example

At least one of Standard Carrier Alpha Code (G27-04) or Routing (G27-05) is required

G27-01

Transportation Method/Type Code

Required

Identifier (ID)

—

H: Customer Pickup
M: Motor (Common Carrier)

G27-04

140

Standard Carrier Alpha Code

Optional

Identifier (ID)

Min 2Max 4

—

G27-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

G23

080

Heading > G23

Terms of Sale

RequiredMax use 20

—

Example

G23-01

336

Terms Type Code

Required

Identifier (ID)

—

01: Basic

G23-02

333

Terms Basis Date Code

Required

Identifier (ID)

—

2: Delivery Date

G23-03

282

Terms Start Date

Optional

Date (DT)

CCYYMMDD format

—

G23-04

283

Terms Due Date Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

G23-05

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

G23-06

370

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

—

G23-07

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

G23-08

446

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

—

G23-09

386

Terms Net Days

Required

Numeric (N0)

Min 1Max 3

—

G23-10

362

Terms Discount Amount

Optional

Numeric (N2)

Min 1Max 12

—

G25

090

Heading > G25

F.O.B. Information

RequiredMax use 1

—

Example

G25-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect
PB: Customer Pick-up/Backhaul
PP: Prepaid (by Seller)

G25-02

433

F.O.B. Point Code

Required

Identifier (ID)

—

02: Destination
03: Plant or Producing Location
04: Point of Origin

0100 Loop

RequiredMax 10

100

Heading > 0100 Loop > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
RE: Party to receive commercial invoice remittance
ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

120

Heading > 0100 Loop > N3

Address Information

RequiredMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

Usage notes

—

130

Heading > 0100 Loop > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

0100 Loop end

0200 Loop

OptionalMax 100

G72

140

Heading > 0200 Loop > G72

Allowance or Charge

RequiredMax use 1

—

Example

G72-01

340

Allowance or Charge Code

Required

Identifier (ID)

—

4: Fuel Allowance
40: Slip Sheet Unloading Allowance
47: Price and Marketing Allowance
50: Lump Sum
53: Freight Allowance
54: Pick-up Allowance
58: Unsaleable Merchandise Allowance
62: Freshness/Leaker Allowance
95: Swell
503: Special Handling
504: Freight
514: Surcharge
525: Deposit Charge - Resale Item
560: Equipment Rental Charge
561: Equipment Service Charge

G72-02

331

Allowance or Charge Method of Handling Code

Required

Identifier (ID)

—

02: Off Invoice
06: Charge to be Paid by Customer

G72-08

360

Allowance or Charge Total Amount

Required

Numeric (N2)

Min 1Max 17

—

G73

150

Heading > 0200 Loop > G73

Allowance or Charge Description

RequiredMax use 10

—

Example

G73-01

Free-form Description

Optional

String (AN)

Min 1Max 45

—

0200 Loop end

Heading end

Detail

0300 Loop

OptionalMax 9999

G17

010

Detail > 0300 Loop > G17

Item Detail - Invoice

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (G17-05) or Product/Service ID (G17-06) is present, then the other is required

G17-01

358

Quantity Invoiced

Required

Decimal number (R)

Min 1Max 10

—

G17-02

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case
LB: Pound
PL: Pallet/Unit Load

G17-03

237

Item List Cost

Required

Decimal number (R)

Min 1Max 9

—

Usage notes

—

G17-04

438

U.P.C. Case Code

Required

String (AN)

Min 12Max 12

—

Usage notes

—

G17-05

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IN: Buyer's Item Number

G17-06

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

G69

020

Detail > 0300 Loop > G69

Line Item Detail - Description

RequiredMax use 5

—

Example

G69-01

Free-form Description

Required

String (AN)

Min 1Max 45

—

G20

040

Detail > 0300 Loop > G20

Item Packing Detail

OptionalMax use 1

—

Usage notes

—

Example

If either Size (G20-02) or Unit or Basis for Measurement Code (G20-03) is present, then the other is required

G20-01

356

Pack

Optional

Numeric (N0)

Min 1Max 6

—

G20-02

357

Size

Optional

Decimal number (R)

Min 1Max 8

—

G20-03

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

Usage notes

—

0310 Loop

OptionalMax 100

G72

070

Detail > 0300 Loop > 0310 Loop > G72

Allowance or Charge

RequiredMax use 1

—

Example

G72-01

340

Allowance or Charge Code

Required

Identifier (ID)

—

5: Allowance Non-Performance
51: Trade Discount
80: Combination Performance and Non-performance
90: Performance Allowance

G72-02

331

Allowance or Charge Method of Handling Code

Required

Identifier (ID)

—

02: Off Invoice

G72-05

359

Allowance or Charge Rate

Required

Decimal number (R)

Min 1Max 15

—

G73

080

Detail > 0300 Loop > 0310 Loop > G73

Allowance or Charge Description

OptionalMax use 10

—

Example

G73-01

Free-form Description

Optional

String (AN)

Min 1Max 45

—

0310 Loop end

0300 Loop end

Detail end

Summary

G31

010

Summary > G31

Total Invoice Quantity

RequiredMax use 1

—

Example

If either Weight (G31-03) or Unit or Basis for Measurement Code (G31-04) is present, then the other is required

If either Volume (G31-05) or Unit or Basis for Measurement Code (G31-06) is present, then the other is required

G31-01

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

G31-02

Unit or Basis for Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

G31-03

Weight

Optional

Decimal number (R)

Min 1Max 10

—

G31-04

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

G31-05

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

G31-06