X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID)

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

• 01: Duns (Dun & Bradstreet)

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

Example values

• 112084681T     

• 112084681      

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID)

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

• 01: Duns (Dun & Bradstreet)

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• CO: Catalog Order
• DS: Dropship
• OS: Special Order
• PR: Promotion
• RC: Retailer Pre-commitment

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

050 Heading > REF

REF Reference Identification 2P

Required · Max use 1

To specify identifying information

Variants (all may be used)

REFReference Identification Vendor

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 2P: Subdivision Identifier

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Wayfair Brand (Wayfair, Joss and Main, Dwell Studio, Birch Lane, All Modern etc..)

Example values

• Joss and Main

• Wayfair

• Dwell Studio

• Birch Lane

• All Modern

050 Heading > REF

REF Reference Identification Vendor

Required · Max use 1

To specify identifying information

Variants (all may be used)

REFReference Identification 2P

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Vendor ID Number

REF-03 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Warehouse Zip Code

060 Heading > PER

PER Administrative Communications Contact

Required · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• IC: Information Contact

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Name of supplier to fill this purchase order

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• FX: Facsimile

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Usage notes

Supplier fax number

PER-05 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-06 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Usage notes

Supplier phone number

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

To specify transportation instructions relating to shipment

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• PC: Prepaid but Charged to Customer
• PP: Prepaid (by Seller)
• TP: Third Party Pay

090 Heading > CTP

CTP Pricing Information

Required · Max use >1

To specify pricing information

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

• WHL: Wholesale

SAC Loop Required Max >1

120 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID) · Min 4 Max 4

Code identifying the service, promotion, allowance, or charge

Usage notes

Allowance code

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Required · Identifier (ID)

Code indicating on what basis allowance or charge percent is calculated

• 4: Discount/Net

SAC-07 · 332 · Percent · Required · Decimal number (R) · Min 1 Max 6

Percent expressed as a percent

Usage notes

Percent indicated on this allowance (eg .02 = 2%)

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

To specify terms of sale

Usage notes

Terms

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 01: Basic

ITD-12 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 010: Requested Ship
• 037: Ship Not Before
• 038: Ship No Later

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

To specify the carrier and sequence of routing and provide transit time information

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

• 2: Standard Carrier Alpha Code (SCAC)

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Standard Carrier Alpha Code (SCAC)

TD5-04 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• ZZ: Mutually defined

TD5-05 · 387 · Routing · Required · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Speed of this shipment (Ship Speed)

N9 Loop Billing Information Required Max 1

Variants (all may be used)

N9 Loop Transportation Account Code

295 Heading > N9 Loop Billing Information > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• PSM: Credit Card

N9-03 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

Free-form descriptive text

Usage notes

Billing Information

300 Heading > N9 Loop Billing Information > MSG

MSG Message Text

Optional · Max use 30

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

N9 Loop Transportation Account Code Required Max 1

Variants (all may be used)

N9 Loop Billing Information

295 Heading > N9 Loop Transportation Account Code > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• TH: Transportation Account Code (TAC)

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

300 Heading > N9 Loop Transportation Account Code > MSG

MSG Message Text

Optional · Max use 30

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

N1 Loop Bill To Required Max 1

Variants (all may be used)

N1 Loop CustomerN1 Loop Mark-for PartyN1 Loop Ship To

310 Heading > N1 Loop Bill To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Entity to be billed for this order

330 Heading > N1 Loop Bill To > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop Bill To > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

360 Heading > N1 Loop Bill To > PER

PER Administrative Communications Contact

Required · Max use >1

To identify a person or office to whom administrative communications should be directed

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• BJ: Operations

PER-02 · 93 · Name · Required · String (AN)

Free-form name

• BT: Bill To

PER-03 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• FX: Facsimile

PER-06 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-08 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

N1 Loop Customer Required Max 1

Variants (all may be used)

N1 Loop Bill ToN1 Loop Mark-for PartyN1 Loop Ship To

310 Heading > N1 Loop Customer > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• LW: Customer

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Entity to be listed as recipient on packing slip

330 Heading > N1 Loop Customer > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop Customer > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

N1 Loop Mark-for Party Optional Max 1

Variants (all may be used)

N1 Loop Bill ToN1 Loop CustomerN1 Loop Ship To

310 Heading > N1 Loop Mark-for Party > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• Z7: Mark-for Party

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 54: Warehouse

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Warehouse Identification Code

N1 Loop Ship To Required Max 1

Variants (all may be used)

N1 Loop Bill ToN1 Loop CustomerN1 Loop Mark-for Party

310 Heading > N1 Loop Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Entity receiving the package(s)

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 54: Warehouse

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Warehouse Identification Code

320 Heading > N1 Loop Ship To > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Ship To Company Name

330 Heading > N1 Loop Ship To > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop Ship To > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

N4-05 · 309 · Location Qualifier · Required · Identifier (ID)

Code identifying type of location

• ZN: Zone Code

N4-06 · 310 · Location Identifier · Required · String (AN)

Code which identifies a specific location

• C: Commercial
• R: Residential

360 Heading > N1 Loop Ship To > PER

PER Administrative Communications Contact

Required · Max use >1

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• DC: Delivery Contact

PER-02 · 93 · Name · Required · String (AN)

Free-form name

• ST: Ship To

PER-03 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• FX: Facsimile

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-08 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Detail

PO1 Loop Required Max 100000

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 17

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Required · Identifier (ID)

Code identifying the type of unit price for an item

• PR: Promotion
• WH: Wholesale

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• VN: Vendor's (Seller's) Item Number

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Vendor Part Number

PID Loop Required Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Product Name

100 Detail > PO1 Loop > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

SAC Loop Optional Max >1

130 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Optional · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• N: No Allowance or Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• I530: Volume Discount

289 Detail > PO1 Loop > MSG

MSG Message Text

Optional · Max use 30

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

020 Summary > CTT Loop > AMT

AMT Monetary Amount

Required · Max use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• GV: Gross Value

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 18

Monetary amount

Usage notes

Total expected cost for this purchase order

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

sample 2

BEG*00*CO*PO Number**20230101~
REF*VR*SuID*Supplier Warehouse ZIP~
REF*2P*Brand~
PER*IC*Supplier Name*FX*Supplier Fax*TE*Supplier Telephone~
FOB*PC~
CTP**WHL~
SAC*A*Code****4*0.02~
ITD*01***********Terms~
DTM*010*20230110~
TD5**2*SCAC*ZZ*Ship Speed~
N9*PSM**Billing Info~
N9*TH*Ship Account Number~
MSG*Custom Comments (may repeat for each block of 264 characters)~
N1*BT*Bill To Name~
N3*Bill To Addr1*Bill To Addr2~
N4*Bill To City*CA*Bill to Zip*USA~
PER*BJ*BT*TE*Bill To Phone Number*FX*Bill to Fax Number*EM*Bill To Email~ 
N1*ST*Ship To Name*54*Location Code~
N2*Ship To Company Name~
N3*Ship To Addr1*Ship To Addr2~
N4*Ship To City*CA*Ship To Zip*USA*ZN*R~ 
PER*DC*ST*TE*Ship To Phone Number*FX*Ship To Fax Number*EM*Ship To Email~ 
N1*Z7**54*ID~
N1*LW*Customer Name~
N3*Customer Addr1*Customer Addr2~
N4*Customer City*CA*Customer Zip*USA~
PO1*Product Number*100*EA*100*WH*VN*Part Number~ 
PID*F****Product Name~
REF*QK*Event Name*Event End Date~
SAC*N*I530~
MSG*Custom Comments (may repeat for each block of 264 characters)~
CTT*1~
AMT*GV*10000~