X12 850 Purchase Order

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID)

• 01: Duns (Dun & Bradstreet)

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Example values

• 112084681T     

• 112084681      

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID)

• 01: Duns (Dun & Bradstreet)

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

• CO: Catalog Order
• DS: Dropship
• OS: Special Order
• PR: Promotion
• RC: Retailer Pre-commitment

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

050 Heading > REF

REF Reference Identification 2P

Required · Max use 1

Variants (all may be used)

REFReference Identification Vendor

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• 2P: Subdivision Identifier

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Example values

• Joss and Main

• Wayfair

• Dwell Studio

• Birch Lane

• All Modern

050 Heading > REF

REF Reference Identification Vendor

Required · Max use 1

Variants (all may be used)

REFReference Identification 2P

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

REF-03 · 352 · Description · Required · String (AN) · Min 1 Max 80

060 Heading > PER

PER Administrative Communications Contact

Required · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• IC: Information Contact

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• FX: Facsimile

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Required · Identifier (ID)

• TE: Telephone

PER-06 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• PC: Prepaid but Charged to Customer
• PP: Prepaid (by Seller)
• TP: Third Party Pay

090 Heading > CTP

CTP Pricing Information

Required · Max use >1

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

• WHL: Wholesale

SAC Loop Required Max >1

120 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• A: Allowance

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID) · Min 4 Max 4

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Required · Identifier (ID)

• 4: Discount/Net

SAC-07 · 332 · Percent · Required · Decimal number (R) · Min 1 Max 6

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

• 01: Basic

ITD-12 · 352 · Description · Required · String (AN) · Min 1 Max 80

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 010: Requested Ship
• 037: Ship Not Before
• 038: Ship No Later

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 2: Standard Carrier Alpha Code (SCAC)

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

TD5-04 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

• ZZ: Mutually defined

TD5-05 · 387 · Routing · Required · String (AN) · Min 1 Max 35

N9 Loop Billing Information Required Max 1

Variants (all may be used)

N9 Loop Transportation Account Code

295 Heading > N9 Loop Billing Information > N9

N9 Reference Identification

Required · Max use 1

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• PSM: Credit Card

N9-03 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

300 Heading > N9 Loop Billing Information > MSG

MSG Message Text

Optional · Max use 30

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

N9 Loop Transportation Account Code Required Max 1

Variants (all may be used)

N9 Loop Billing Information

295 Heading > N9 Loop Transportation Account Code > N9

N9 Reference Identification

Required · Max use 1

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• TH: Transportation Account Code (TAC)

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

300 Heading > N9 Loop Transportation Account Code > MSG

MSG Message Text

Optional · Max use 30

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

N1 Loop Bill To Required Max 1

Variants (all may be used)

N1 Loop CustomerN1 Loop Mark-for PartyN1 Loop Ship To

310 Heading > N1 Loop Bill To > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BT: Bill-to-Party

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

330 Heading > N1 Loop Bill To > N3

N3 Address Information

Required · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

340 Heading > N1 Loop Bill To > N4

N4 Geographic Location

Required · Max use >1

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

360 Heading > N1 Loop Bill To > PER

PER Administrative Communications Contact

Required · Max use >1

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• BJ: Operations

PER-02 · 93 · Name · Required · String (AN)

• BT: Bill To

PER-03 · 365 · Communication Number Qualifier · Required · Identifier (ID)

• TE: Telephone

PER-04 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Required · Identifier (ID)

• FX: Facsimile

PER-06 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

PER-07 · 365 · Communication Number Qualifier · Required · Identifier (ID)

• EM: Electronic Mail

PER-08 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

N1 Loop Customer Required Max 1

Variants (all may be used)

N1 Loop Bill ToN1 Loop Mark-for PartyN1 Loop Ship To

310 Heading > N1 Loop Customer > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• LW: Customer

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

330 Heading > N1 Loop Customer > N3

N3 Address Information

Required · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

340 Heading > N1 Loop Customer > N4

N4 Geographic Location

Required · Max use >1

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

N1 Loop Mark-for Party Optional Max 1

Variants (all may be used)

N1 Loop Bill ToN1 Loop CustomerN1 Loop Ship To

310 Heading > N1 Loop Mark-for Party > N1

N1 Name

Required · Max use 1

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• Z7: Mark-for Party

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 54: Warehouse

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

N1 Loop Ship To Required Max 1

Variants (all may be used)

N1 Loop Bill ToN1 Loop CustomerN1 Loop Mark-for Party

310 Heading > N1 Loop Ship To > N1

N1 Name

Required · Max use 1

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 54: Warehouse

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

320 Heading > N1 Loop Ship To > N2

N2 Additional Name Information

Optional · Max use 2

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

330 Heading > N1 Loop Ship To > N3

N3 Address Information

Required · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

340 Heading > N1 Loop Ship To > N4

N4 Geographic Location

Required · Max use >1

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

N4-05 · 309 · Location Qualifier · Required · Identifier (ID)

• ZN: Zone Code

N4-06 · 310 · Location Identifier · Required · String (AN)

• C: Commercial
• R: Residential

360 Heading > N1 Loop Ship To > PER

PER Administrative Communications Contact

Required · Max use >1

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• DC: Delivery Contact

PER-02 · 93 · Name · Required · String (AN)

• ST: Ship To

PER-03 · 365 · Communication Number Qualifier · Required · Identifier (ID)

• TE: Telephone

PER-04 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• FX: Facsimile

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

PER-07 · 365 · Communication Number Qualifier · Required · Identifier (ID)

• EM: Electronic Mail

PER-08 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

Detail

PO1 Loop Required Max 100000

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 17

PO1-05 · 639 · Basis of Unit Price Code · Required · Identifier (ID)

• PR: Promotion
• WH: Wholesale

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• VN: Vendor's (Seller's) Item Number

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

PID Loop Required Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

100 Detail > PO1 Loop > REF

REF Reference Identification

Optional · Max use >1

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

SAC Loop Optional Max >1

130 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

SAC-01 · 248 · Allowance or Charge Indicator · Optional · Identifier (ID)

• N: No Allowance or Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

• I530: Volume Discount

289 Detail > PO1 Loop > MSG

MSG Message Text

Optional · Max use 30

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

020 Summary > CTT Loop > AMT

AMT Monetary Amount

Required · Max use 1

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

• GV: Gross Value

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 18

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

sample 2

BEG*00*CO*PO Number**20230101~
REF*VR*SuID*Supplier Warehouse ZIP~
REF*2P*Brand~
PER*IC*Supplier Name*FX*Supplier Fax*TE*Supplier Telephone~
FOB*PC~
CTP**WHL~
SAC*A*Code****4*0.02~
ITD*01***********Terms~
DTM*010*20230110~
TD5**2*SCAC*ZZ*Ship Speed~
N9*PSM**Billing Info~
N9*TH*Ship Account Number~
MSG*Custom Comments (may repeat for each block of 264 characters)~
N1*BT*Bill To Name~
N3*Bill To Addr1*Bill To Addr2~
N4*Bill To City*CA*Bill to Zip*USA~
PER*BJ*BT*TE*Bill To Phone Number*FX*Bill to Fax Number*EM*Bill To Email~ 
N1*ST*Ship To Name*54*Location Code~
N2*Ship To Company Name~
N3*Ship To Addr1*Ship To Addr2~
N4*Ship To City*CA*Ship To Zip*USA*ZN*R~ 
PER*DC*ST*TE*Ship To Phone Number*FX*Ship To Fax Number*EM*Ship To Email~ 
N1*Z7**54*ID~
N1*LW*Customer Name~
N3*Customer Addr1*Customer Addr2~
N4*Customer City*CA*Customer Zip*USA~
PO1*Product Number*100*EA*100*WH*VN*Part Number~ 
PID*F****Product Name~
REF*QK*Event Name*Event End Date~
SAC*N*I530~
MSG*Custom Comments (may repeat for each block of 264 characters)~
CTT*1~
AMT*GV*10000~