X12 816 Organizational Relationships
This X12 Transaction Set contains the format and establishes the data contents of the Organizational Relationships Transaction Set (816) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to transmit pertinent information about a parent organization, its members and the relationship of a member to another member, and/or to the parent organization. A parent organization could be an association, a multi-hospital system, a chain of retail stores, a holding company, etc.
This transaction set can be used to convey the identity and relationship of members to a parent organization; identify eligibility to purchase under the terms and conditions negotiated by a parent organization on behalf of its members; and to update application databases.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- OR
- Organizational Relationships (816)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 816
- Organizational Relationships
Beginning of Hierarchical Transaction
To define the business hierarchical structure of the transaction set and identify the business application purpose and reference data, i.e., number, date, and time
- BHT03 and BHT04 are mandatory.
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
- 0065
- Company, Operating Unit
Location Address Structure
Code identifying purpose of transaction set
- 00
- Original
- 04
- Change
This code is used in the weekly resynchronization file. This code is sent in the weekly changes file.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BHT03 is the number assigned by the originator to identify the transaction within the originator's business application system.
Party Identification
To identify a party by type of organization, name, and code
- The N1 loop shall identify the transaction set issuer and optionally provide contact information if necessary.
There must be at least one occurrence of the N1 segment in the header area to identify the sender of the transaction in text or coded format.
Detail
The FULL file for the 816 will have an iteration of the HL loop for every WALMART and SAMS location.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- 35
- Company/Corporation
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Party Identification
To identify a party by type of organization, name, and code
- N105, when used, defines the relationship of the entity designated in N102 or N104 to its parent organization.
This segment is used to specify the corporate office name or place of business for locations specified in the associated detail loops.
Code identifying an organizational entity, a physical location, property or an individual
- CQ
- Corporate Office
Code designating the system/method of code structure used for Identification Code (67)
- UL
- Global Location Number (GLN)
A globally unique 13 digit code for the identification of a legal, functional or physical location within the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
13 Digit GLN Number
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Information
To specify identifying information
Code qualifying the Reference Identification
- DNS
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
The FULL file for the 816 will have an iteration of the HL loop for every WALMART and SAMS location.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- 36
- Operating Unit
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Party Identification
To identify a party by type of organization, name, and code
- N105, when used, defines the relationship of the entity designated in N102 or N104 to its parent organization.
This segment is used to specify the corporate office name or place of business for locations specified in the associated detail loops.
Code identifying an organizational entity, a physical location, property or an individual
- SN
- Store
Free-form name
This data element may be used to provide additional clarity, e.g., Northridge Mall.
Code designating the system/method of code structure used for Identification Code (67)
- UL
- Global Location Number (GLN)
A globally unique 13 digit code for the identification of a legal, functional or physical location within the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Reference Information Duns
To specify identifying information
This segment is sent in the weekly change file only.
Code qualifying the Reference Identification
- DNS
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Reference Information Store
To specify identifying information
Code qualifying the Reference Identification
- AEM
- Distribution Center Number
- ST
- Store Number
Date/Time Reference
To specify pertinent dates and times
This segment is present in the weekly changes file to denote future effective dates.
Action or Status Indicator
To indicate the action to be taken with the information provided or the status of the entity described
When BHT01 contains code 0065 and BHT02 contains code 04, this segment is required to specify the maintenance action for the location specified in the associated N1 segment.
When ASI02 contains code 001, all data about a location is to be replaced. That is, the sender should replace the entire location address record rather than just the data which changed, e.g., telephone number.
This segment is sent in the weekly change file only.
Code identifying the specific type of item maintenance
- 001
- Change
Replace. All data about the location is replaced.
- 002
- Delete
Location is to be deleted.
- 021
- Addition
New location to be added.
Party Identification
To identify a party by type of organization, name, and code
- N105, when used, defines the relationship of the entity designated in N102 or N104 to its parent organization.
This segment is used to specify the corporate office name or place of business for locations specified in the associated detail loops.
Code identifying an organizational entity, a physical location, property or an individual
- WH
- Warehouse
Distribution Center
Free-form name
This data element may be used to provide additional clarity, e.g., Northridge Mall.
Code designating the system/method of code structure used for Identification Code (67)
- UL
- Global Location Number (GLN)
A globally unique 13 digit code for the identification of a legal, functional or physical location within the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Reference Information Duns
To specify identifying information
This segment is sent in the weekly change file only.
Code qualifying the Reference Identification
- DNS
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Reference Information Store
To specify identifying information
Code qualifying the Reference Identification
- AEM
- Distribution Center Number
- ST
- Store Number
Date/Time Reference
To specify pertinent dates and times
This segment is present in the weekly changes file to denote future effective dates.
Action or Status Indicator
To indicate the action to be taken with the information provided or the status of the entity described
When BHT01 contains code 0065 and BHT02 contains code 04, this segment is required to specify the maintenance action for the location specified in the associated N1 segment.
When ASI02 contains code 001, all data about a location is to be replaced. That is, the sender should replace the entire location address record rather than just the data which changed, e.g., telephone number.
This segment is sent in the weekly change file only.
Code identifying the specific type of item maintenance
- 001
- Change
Replace. All data about the location is replaced.
- 002
- Delete
Location is to be deleted.
- 021
- Addition
New location to be added.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Weekly Full File
GS*OR*SENDERGS*RECEIVERGS*20241009*023413*1*X*005010~
ST*816*0001~
BHT*0065*00*200505070945N000000*20050507~
N1*FR*WAL-MART STORES, INC.~
HL*0000001**35~
N1*CQ*WAL-MART STORES*UL*0078742000008~
N3*HOME OFFICE*702 SW 8TH STREET~
N4*BENTONVILLE*AR*72716*US~
REF*DNS*0519577690000~
HL*0000002*0000001*36~
N1*SN*WAL-MART SUPERCENTER 0001*UL*0078742000015~
N3*2110 WEST WALNUT~
N4*ROGERS*AR*72756*US~
PER*IC**TE*479-636-3222~
REF*DNS*0519577690001~
REF*ST*00001~
HL*0000003*0000001*36~
N1*SN*WAL-MART SUPERCENTER 0002*UL*0078742000022~
N3*1417 HWY 62/65 N~
N4*HARRISON*AR*72601*US~
PER*IC**TE*870-365-8400~
REF*DNS*0519577690002~
REF*ST*00002~
HL*0005153*0000001*36~
N1*SN*SAMS DISTRIBUTION ADM.*UL*0605388006592~
N3*708 SOUTHWEST 8TH STREET~
N4*BENTONVILLE*AR*72716*US~
PER*IC**TE*501-000-0000~
REF*DNS*0519577699189~
REF*ST*09189~
SE*30*0001~
GE*1*1~
IEA*1*000000001~
Weekly Update File (Addition)
GS*OR*SENDERGS*RECEIVERGS*20241009*023910*1*X*005010~
ST*816*0001~
BHT*0065*04*200505070948N000000*20050507~
N1*FR*WAL-MART STORES, INC.~
HL*0000001**35~
N1*CQ*WAL-MART STORES*UL*0078742000008~
N3*HOME OFFICE*702 SW 8TH STREET~
N4*BENTONVILLE*AR*72716*US~
REF*DNS*0519577690000~
HL*0000002*0000001*36~
N1*SN*WAL-MART NEIGHBORHOOD MARKET 2393*UL*0078742023144~
N3*2110 WEST WALKER~
N4*OKLAHOMA CITY*OK*73132*US~
PER*IC**TE*405-720-8182~
REF*DNS*0519577699999~
REF*ST*09999~
DTM*007*20050516~
ASI*2*021~
SE*18*0001~
GE*1*1~
IEA*1*000000001~
Weekly Update File (Change)
GS*OR*SENDERGS*RECEIVERGS*20241009*023542*1*X*005010~
ST*816*0001~
BHT*0065*04*200505070946N000000*20050507~
N1*FR*WAL-MART STORES, INC.~
HL*0000001**35~
N1*CQ*WAL-MART STORES*UL*0078742000008~
N3*HOME OFFICE*702 SW 8TH STREET~
N4*BENTONVILLE*AR*72716*US~
REF*DNS*0519577690000~
HL*0000002*0000001*36~
N1*SN*WAL-MART SUPERCENTER 0002*UL* 0078742000022~
N3* 1417 HWY 62/65 N~
N4* HARRISON*AR* 72601*US~
PER*IC**TE* 870-365-8400~
REF*DNS* 0519577690002~
REF*ST*00002~
DTM*007*20050507~
ASI*2*001~
SE*18*0001~
GE*1*1~
IEA*1*000000001~
Weekly Update File (Delete)
GS*OR*SENDERGS*RECEIVERGS*20241009*023717*1*X*005010~
ST*816*0001~
BHT*0065*04*200505070945N000000*20050507~
N1*FR*WAL-MART STORES, INC.~
HL*0000001**35~
N1*CQ*WAL-MART STORES*UL*0078742000008~
N3*HOME OFFICE*702 SW 8TH STREET~
N4*BENTONVILLE*AR*72716*US~
REF*DNS*0519577690000~
HL*0000002*0000001*36~
N1*SN*WAL-MART SUPERCENTER 0001*UL*0078742000015~
N3*2110 WEST WALNUT~
N4*ROGERS*AR*72756*US~
PER*IC**TE*970-522-8182~
REF*DNS*0519577690001~
REF*ST*00001~
DTM*007*20050507~
ASI*2*002~
SE*18*0001~
GE*1*1~
IEA*1*000000001~
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