Walmart
/
Motor Carrier Freight Details and Invoice
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Walmart. Contact Walmart for official EDI specifications. To report any errors in this guide, please contact us.
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X12 210 Motor Carrier Freight Details and Invoice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
B3
0200
Beginning Segment for Carrier's Invoice
Max use 1
Required
C3
0400
Currency Identifier
Max use 1
Required
G62
0700
Date/Time
Max use 6
Required
R3
0800
Route Information - Motor
Max use 12
Required
0100 Loop (Bill-To)
0100 Loop (Ship From)
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IM
Motor Carrier Freight Details and Invoice (210, 980)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
210
Motor Carrier Freight Details and Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B3
0200
Heading > B3

Beginning Segment for Carrier's Invoice

RequiredMax use 1

To transmit basic data relating to the carrier's invoice

Example
B3-01
147
Shipment Qualifier
Optional
Identifier (ID)

Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

B
Bill of Lading for Individual Shipment
B3-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

Usage notes

This element must contain the Carrier assigned PRO/Invoice Number.

B3-03
145
Shipment Identification Number
Optional
String (AN)
Min 8Max 8
[a-zA-Z0-9]{8} RegEx pattern

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

This element must contain the Walmart assigned 8-character alpha-numeric load number as sent one the Load Tender (X12 204) document in the Shipment Identification Number (B204) element.

B3-04
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
B3-05
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

L
Pounds
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • B306 is the billing date.
Usage notes

This element must contain the Billing Date for the Invoice

B3-07
193
Net Amount Due
Required
Numeric (N2)
Min 1Max 12

Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

Usage notes

This element must contain the Total Invoice Amount and must match the total of all Amount Charged (L1-04) elements detailed below with applicable totalling and rounding logic applied.

B3-08
202
Correction Indicator
Optional
Identifier (ID)

Code used to indicate that the transaction set contains information which corrects previous information

Usage notes

The Correction Indicator (B308) is required by Walmart for all invoice resubmissions containing corrections or adjustments. If not sent, Walmart may consider such invoices as duplicates and not corrections.

CO
Correction
B3-09
32
Delivery Date
Required
Date (DT)
CCYYMMDD format

Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

  • On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
Usage notes

Must contain the actual Delivery Date of the Walmart assigned load listed in the Shipment Identification Number (B3-03).

B3-10
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

035
Delivered
B3-11
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

Usage notes

This element must contain the National Motor Freight Traffic Association (NMFTA) assigned SCAC for the Carrier requesting payment.

C3
0400
Heading > C3

Currency Identifier

RequiredMax use 1

To specify the currency being used in the transaction set

Example
C3-01
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

  • C301 is the billing currency.
USD
United States dollar
G62
0700
Heading > G62

Date/Time

RequiredMax use 6

To specify pertinent dates and times

Example
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

86
Actual Pickup Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Must contain the date the load was picked up from the Origin ship from location listed in the Party Information (N1) segment with Ship From (SF) qualifier.

R3
0800
Heading > R3

Route Information - Motor

RequiredMax use 12

To specify carrier and routing sequences and details

Example
R3-01
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

R3-02
133
Routing Sequence Code
Required
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

O
Origin Carrier (Air, Motor, or Ocean)
R3-04
91
Transportation Method/Type Code
Required
Identifier (ID)

Code specifying the method or type of transportation for the shipment

LT
Less Than Trailer Load (LTL)
M
Motor (Common Carrier)
MP
Motor (Package Carrier)
R
Rail
X
Intermodal (Piggyback)
0100 Loop (Bill-To)
RequiredMax 1
Usage notes

One instance of the Party Information (N1) segment is required by Walmart with a Bill-to Party (BT) qualifier.

Variants (all may be used)
0100 Loop (Ship From)0100 Loop (Ship To)
N1
1100
Heading > 0100 Loop (Bill-To) > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Order By (OB)

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

Description: A globally unique 13 digit code used for the identification of any physical or legal location that needs to be uniquely identified for use in the supply chain. A GS1 identification key

UL
Global Location Number (GLN)
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Order By (OB)

0100 Loop (Bill-To) end
0100 Loop (Ship From)
OptionalMax 1
Usage notes

One instance of the Party Identification (N1) segment with Ship From (SF) qualifier is required by Walmart in either the Header N1 loop (position 1100) or within the Detail Stop-off loop (position 0310)

Variants (all may be used)
0100 Loop (Bill-To)0100 Loop (Ship To)
N1
1100
Heading > 0100 Loop (Ship From) > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Ship From (SF) qualifier

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

93
Code assigned by the organization originating the transaction set
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Ship From (SF) qualifier

N3
1300
Heading > 0100 Loop (Ship From) > N3

Party Location

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
1400
Heading > 0100 Loop (Ship From) > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

0100 Loop (Ship From) end
0100 Loop (Ship To)
OptionalMax 1
Usage notes

The Party Information (N1) segment with Ship To (ST) qualifier is required by Walmart at either the header, for single shipments, or within the Stop-off (S5) loop, for multi-stop shipments.

N1
1100
Heading > 0100 Loop (Ship To) > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Walmart requires either for active Walmart Business units the Name (N102) and Walmart assigned GLN (N103/N104) or for construction/fixture-based location deliveries Name (N102) element, Party Location (N3) segment, and Geographic Location (N4) segments. These typically should match the Ship-To details as sent on in the Party Information (N1) with Ship To (ST) qualifier of the original Load Tender (X12 204).

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

93
Code assigned by the organization originating the transaction set
UL
Global Location Number (GLN)
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
1300
Heading > 0100 Loop (Ship To) > N3

Party Location

OptionalMax use 2

To specify the location of the named party

Usage notes

For use with Construction Walmart Business Unit

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
1400
Heading > 0100 Loop (Ship To) > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

For use with Construction Walmart Business Unit

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

0100 Loop (Ship To) end
0200 Loop
OptionalMax >1
N7
1600
Heading > 0200 Loop > N7

Equipment Details

RequiredMax use 1

To identify the equipment

Usage notes

At least one instance of the Equipment Details (N7) segment with Equipment Description Code (N7-11) element is required by Walmart when the Transportation Method Code (R3-04) contains either a Motor (M) or Less than Truck Load (LT) qualifier. This element should typically reflect the Equipment Description Code (N7-11) sent on the Load Tender (X12 204).

Example
N7-01
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

  • N7-01 is mandatory for rail transactions.
N7-02
207
Equipment Number
Required
String (AN)
Min 1Max 15

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

N7-11
40
Equipment Description Code
Optional
Identifier (ID)

Code identifying type of equipment used for shipment

Usage notes

At least one instance of the Equipment Details (N7) segment with Equipment Description Code (N7-11) element is required by Walmart when the Transportation Method Code (R3-04) contains either a Motor (M) or Less than Truck Load (LT) qualifier. This element should typically reflect the Equipment Description Code (N7-11) sent on the Load Tender (X12 204).

CN
Container

This qualifier is required by Walmart when Transportation Method (R3-04) contains a Intermodal (X) qualifier.

FT
Flat Bed Trailer
RR
Rail Car

This qualifier is required by Walmart when Transportation Method (R3-04) contains a Rail (R) qualifier.

RT
Controlled Temperature Trailer (Reefer)
TF
Trailer, Dry Freight
TL
Trailer (not otherwise specified)
N7-12
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • N712 is the owner of the equipment.
N7-15
567
Equipment Length
Optional
Numeric (N0)
Min 4Max 5

Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

Usage notes

When Transportation Method (R3-04) contains Motor (M) qualifier the Equipment Length (N7-15) is required by Walmart

N7-18
761
Equipment Number Check Digit
Optional
Numeric (N0)
Min 1Max 1

Number which designates the check digit applied to a piece of equipment

N7-22
24
Equipment Type
Optional
Identifier (ID)
Min 4Max 4

Code identifying equipment type

Usage notes

The Equipment Type (N7-22) element is required by Walmart when Transportation Method (R3-04) contains an Intermodal (X) qualifier. When sent, this element must contain an ISO 6346 compliant Freight Container code.

N7-23
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • N723 is the operator or carrier of the rights of the equipment.
Usage notes

When sent, this element will contain the SCAC of the operator or carrier of the rights of the equipment.

N7-24
301
Car Type Code
Optional
Identifier (ID)
Min 1Max 4

Code specifying type of rail car or intermodal equipment type and its general characteristics

Usage notes

The Equipment Type (N722) element is required by Walmart when Transportation Method (R304) contains a Rail (R) qualifier. When sent, this element must contain an Association of American Railroads (AAR) Car Type Code.

0200 Loop end
0250 Loop
OptionalMax >1
OID
1800
Heading > 0250 Loop > OID

Order Information Detail

RequiredMax use 1

To specify order information detail

Usage notes

At least one instance of the Order Information Detail (OID) segment with Purchase Order Number (OID-02) element is requested by Walmart at either the header, for single shipments, or within the Stop-off (S5) loop, for multi-stop shipments.

Example
OID-02
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

0250 Loop end
Heading end

Detail

0300 Loop
OptionalMax >1
Usage notes

The Stop-off Details (S5) loop is required by Walmart for multi-stop invoices.

S5
0100
Detail > 0300 Loop > S5

Stop-off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

  • Loops 0300, 0305, 0310 and 0320 shall only be used to identify locations and associated data for loading and unloading of freight.
Example
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

Usage notes

One instance of the Stop-off Details (S5) segment with Complete Unload (CU) qualifier is required by Walmart for multi-stop shipments. When sent this loop instance should detail the last stop made at a Walmart business unit.

When sent, one instance of the Party Identification (N1) loop with Ship-To (ST) qualifier is required by Walmart.

When (PL) is sent, one instance of the Party Identification (N1) loop with Ship-From (SF) qualifier is required by Walmart.

CU
Complete Unload
PL
Partial Load
PU
Part Unload
0305 Loop
OptionalMax >1
OID
0450
Detail > 0300 Loop > 0305 Loop > OID

Order Information Detail

RequiredMax use 1

To specify order information detail

Usage notes

At least one instance of the Order Information Detail (OID) segment with Purchase Order Number (OID02) element is requested by Walmart at either the header, for single shipments, or within the Stop-off (S5) loop, for multi-stop shipments.

Example
OID-02
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

One instance of the Order Information Detail (OID) segment with Purchase Order Number (OID-02) is recommended by Walmart.

0305 Loop end
0310 Loop (Ship From)
OptionalMax 1
Usage notes

One instance of the Party Identification (N1) segment with Ship From (SF) qualifier is required by Walmart in either the Header N1 loop (position 1100) or within the Detail Stop-off loop (position 0310)

Variants (all may be used)
0310 Loop (Ship To)
N1
0500
Detail > 0300 Loop > 0310 Loop (Ship From) > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Ship From (SF) qualifier

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

93
Code assigned by the organization originating the transaction set
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Ship From (SF) qualifier

N3
0700
Detail > 0300 Loop > 0310 Loop (Ship From) > N3

Party Location

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
0800
Detail > 0300 Loop > 0310 Loop (Ship From) > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

0310 Loop (Ship From) end
0310 Loop (Ship To)
OptionalMax 1
Usage notes

The Party Information (N1) segment with Ship To (ST) qualifier is required by Walmart at either the header, for single shipments, or within the Stop-off (S5) loop, for multi-stop shipments.

When sent, Walmart requires either for active Walmart Business units the Name (N1-02) and Walmart assigned GLN (N1-03/N1-04) or for construction/fixture-based location deliveries Name (N1-02) element, Party Location (N3) segment, and Geographic Location (N4) segments. These typically should match the Ship-To details as sent on in the Party Information (N1) with Ship To (ST) qualifier of the original Load Tender (X12 204).

Variants (all may be used)
0310 Loop (Ship From)
N1
0500
Detail > 0300 Loop > 0310 Loop (Ship To) > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

UL
Global Location Number (GLN)
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
0700
Detail > 0300 Loop > 0310 Loop (Ship To) > N3

Party Location

OptionalMax use 2

To specify the location of the named party

Usage notes

For use with construction/fixture-based location deliveries

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
0800
Detail > 0300 Loop > 0310 Loop (Ship To) > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

For use with construction/fixture-based location deliveries

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

0310 Loop (Ship To) end
0300 Loop end
0400 Loop
RequiredMax >1
LX
1200
Detail > 0400 Loop > LX

Transaction Set Line Number

RequiredMax use 1

To reference a line number in a transaction set

Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

L0
1700
Detail > 0400 Loop > L0

Line Item - Quantity and Weight

OptionalMax use 10

To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

Example
If either Billed/Rated-as Quantity (L0-02) or Billed/Rated-as Qualifier (L0-03) is present, then the other is required
If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
L0-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L0-02
220
Billed/Rated-as Quantity
Optional
Decimal number (R)
Min 1Max 11

Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

Usage notes

Must contain the total number of billed miles.

L0-03
221
Billed/Rated-as Qualifier
Optional
Identifier (ID)

Code identifying the type of quantity or value on which the rate or item pricing is based

Usage notes

When sent, the Billed Quantity (L0-02) must contain the total number of billed miles.

MR
Mileage
L0-08
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • L008 is the number of handling units of the line item tendered to the carrier.
L0-09
211
Packaging Form Code
Optional
Identifier (ID)

Code for packaging form of the lading quantity

CAS
Case
L1
1800
Detail > 0400 Loop > L1

Rate and Charges (Cost per Unit)

OptionalMax use 50

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

Usage notes

At least one instance of the Rate and Charges (L1) segment is required by Walmart per Transaction Set Line Number (LX) loop iteration.

When sent, Walmart requires

  • Freight Rate (L1-02)
  • Lading Quantity (L0-08 [previous segment])
  • Packing Form Code (L0-09 [previous segment])

The Amount Charged (L1-04) should equal the same or rounded value of Freight Rate (L1-02) multiplied by Lading Quantity (L0-08 [previous segment]).

Example
L1-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L1-02
60
Freight Rate
Required
Decimal number (R)
Min 1Max 9

Rate that applies to the specific commodity

L1-03
122
Rate/Value Qualifier
Required
Identifier (ID)

Code qualifying how to extend charges or interpret value

CO
Cost per Unit
L1-04
58
Amount Charged
Required
Numeric (N2)
Min 1Max 15

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

Usage notes

The Amount Charged (L1-04) should equal the same or rounded value of Freight Rate (L102) multiplied by Lading Quantity (L0-08 [previous segment]).

L1-08
150
Special Charge or Allowance Code
Optional
Identifier (ID)

Code identifying type of special charge or allowance

405
Fuel Surcharge
BOB
Bobtail Charges
DET
Detention of Trailers
DLH
Drayage/Line Haul
DMC
Deadhead Mileage Charge
EXP
Expedited Service Charge
HAZ
Hazardous Cargo Charge
IHT
Interstate/Highway Toll
LAB
Extra Labor (Helper Service)
LAY
Layover Charges
ORM
Out of Route Miles
OVR
Over Dimension
PCH
Protective Service Charge
POS
Positioning at Origin
RCC
Reconsignment Charge
RCL
Redelivery
REF
Refrigeration
SOC
Stop-off Charge
SPT
Spotting of Trailer
STR
Storage in Transit
SUR
Surcharge
TAR
Tarping Charge
TER
Terminal Charge
UND
Unloading
VOR
Vehicle Ordered but Not Used
L1
1800
Detail > 0400 Loop > L1

Rate and Charges (Flat Rate)

OptionalMax use 50

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

Usage notes

At least one instance of the Rate and Charges (L1) segment is required by Walmart per Transaction Set Line Number (LX) loop iteration.

When sent, Walmart requires the Freight Rate (L1-02) element and Amount Charged (L1-04) element should match.

Only one instance of this qualifier maybe sent per Transaction Set Line (LX) loop without a Special Charge or Allowance Code (L108) and will be processed as a 'Flat Linehaul Charge.'

Example
L1-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L1-02
60
Freight Rate
Required
Decimal number (R)
Min 1Max 9

Rate that applies to the specific commodity

Usage notes

The Freight Rate (L1-02) element and Amount Charged (L1-04) element should match.

L1-03
122
Rate/Value Qualifier
Required
Identifier (ID)

Code qualifying how to extend charges or interpret value

FR
Flat Rate
L1-04
58
Amount Charged
Required
Numeric (N2)
Min 1Max 15

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

Usage notes

The Freight Rate (L1-02) element and Amount Charged (L1-04) element should match.

L1-08
150
Special Charge or Allowance Code
Optional
Identifier (ID)

Code identifying type of special charge or allowance

405
Fuel Surcharge
BOB
Bobtail Charges
DET
Detention of Trailers
DLH
Drayage/Line Haul
DMC
Deadhead Mileage Charge
EXP
Expedited Service Charge
HAZ
Hazardous Cargo Charge
IHT
Interstate/Highway Toll
LAB
Extra Labor (Helper Service)
LAY
Layover Charges
ORM
Out of Route Miles
OVR
Over Dimension
PCH
Protective Service Charge
POS
Positioning at Origin
RCC
Reconsignment Charge
RCL
Redelivery
REF
Refrigeration
SOC
Stop-off Charge
SPT
Spotting of Trailer
STR
Storage in Transit
SUR
Surcharge
TAR
Tarping Charge
TER
Terminal Charge
UND
Unloading
VOR
Vehicle Ordered but Not Used
L1
1800
Detail > 0400 Loop > L1

Rate and Charges (Per Mile)

OptionalMax use 50

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

Usage notes

At least one instance of the Rate and Charges (L1) segment is required by Walmart per Transaction Set Line Number (LX) loop iteration.

When sent, Walmart requires

  • Freight Rate (L1-02)
  • Billed Quantity (L0-02)
  • Billed Qualifier (L0-03) element with Mileage (MR) qualifier.

The Amount Charged (L1-04) should equal the same or rounded value of Freight Rate (L1-02) multiplied by Billed Quantity (L0-02).

Example
L1-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L1-02
60
Freight Rate
Required
Decimal number (R)
Min 1Max 9

Rate that applies to the specific commodity

L1-03
122
Rate/Value Qualifier
Required
Identifier (ID)

Code qualifying how to extend charges or interpret value

PM
Per Mile
L1-04
58
Amount Charged
Required
Numeric (N2)
Min 1Max 15

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

Usage notes

The Amount Charged (L1-04) should equal the same or rounded value of Freight Rate (L1-02) multiplied by Billed Quantity (L0-02 [previous segment]).

L1-08
150
Special Charge or Allowance Code
Optional
Identifier (ID)

Code identifying type of special charge or allowance

405
Fuel Surcharge
BOB
Bobtail Charges
DET
Detention of Trailers
DLH
Drayage/Line Haul
DMC
Deadhead Mileage Charge
EXP
Expedited Service Charge
HAZ
Hazardous Cargo Charge
IHT
Interstate/Highway Toll
LAB
Extra Labor (Helper Service)
LAY
Layover Charges
ORM
Out of Route Miles
OVR
Over Dimension
PCH
Protective Service Charge
POS
Positioning at Origin
RCC
Reconsignment Charge
RCL
Redelivery
REF
Refrigeration
SOC
Stop-off Charge
SPT
Spotting of Trailer
STR
Storage in Transit
SUR
Surcharge
TAR
Tarping Charge
TER
Terminal Charge
UND
Unloading
VOR
Vehicle Ordered but Not Used
0400 Loop end
Detail end

Summary

L3
0100
Summary > L3

Total Weight and Charges

OptionalMax use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

Example
If either Volume (L3-09) or Volume Unit Qualifier (L3-10) is present, then the other is required
If Weight Unit Code (L3-12) is present, then Weight (L3-01) is required
L3-01
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

L3-02
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

G
Gross Weight
L3-09
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

L3-10
184
Volume Unit Qualifier
Optional
Identifier (ID)

Code identifying the volume unit

E
Cubic Feet
L3-12
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

L
Pounds
SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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