X12 856 [4010] Ship Notice/Manifest

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• SH: Ship Notice/Manifest (856)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 856: Ship Notice/Manifest

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BSN

BSN Beginning Segment for Ship Notice

Required · Max use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

BSN-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BSN-02 · 396 · Shipment Identification · Required · String (AN) · Min 2 Max 30

A unique control number assigned by the original shipper to identify a specific shipment

Usage notes

Unique numeric identifier for this shipment, assigned by the supplier

BSN-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BSN03 is the date the shipment transaction set is created.

Usage notes

Date the Transaction Set was created

BSN-04 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

• BSN04 is the time the shipment transaction set is created.

Usage notes

Date the Transaction Set was created

040 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

Usage notes

Example:
DTM011200807081150PT~

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04 · 623 · Time Code · Required · Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

Usage notes

Time Zone Values (North America/Europe)

• CD: Central Daylight Time
• CT: Central Time
• ED: Eastern Daylight Time
• ET: Eastern Time
• GM: Greenwich Mean Time
• MD: Mountain Daylight Time
• MT: Mountain Time
• PD: Pacific Daylight Time
• PT: Pacific Time

Detail

HL Loop Required Max >1

010 Detail > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

To identify dependencies among and the content of hierarchically related groups of data segments

• The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

• HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

• HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

• O: Order

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

• HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

050 Detail > HL Loop > PRF

PRF Purchase Order Reference

Required · Max use 1

To provide reference to a specific purchase order

PRF-01 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Purchase Order Number (BEG03) from the original 850 PO

PRF-07 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• DS: Dropship

HL Loop Required Max >1

010 Detail > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

To identify dependencies among and the content of hierarchically related groups of data segments

• The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

• HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

• HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

• HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

• P: Pack

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

• HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

110 Detail > HL Loop > HL Loop > TD1

TD1 Carrier Details (Quantity and Weight)

Required · Max use 20

To specify the transportation details relative to commodity, weight, and quantity

TD1-06 · 187 · Weight Qualifier · Required · Identifier (ID)

Code defining the type of weight

• G: Gross Weight

TD1-07 · 81 · Weight · Required · Decimal number (R) · Min 1 Max 10

Numeric value of weight

TD1-08 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• LB: Pound

120 Detail > HL Loop > HL Loop > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

To specify the carrier and sequence of routing and provide transit time information

TD5-01 · 133 · Routing Sequence Code · Required · Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

• O: Origin Carrier (Air, Motor, or Ocean)

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

• 94: Code assigned by the organization that is the ultimate destination of the transaction set

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

## CMID XML Carrier Method Name CARRIER

9 9 UPS Second Day Air UPS
17 17 Common Carrier Common Carrier
18 18 FedEx Freight FedEx
19 19 FedEx Express Saver (3-Day Service) FedEx
20 20 FedEx Ground FedEx
21 21 FedEx Priority Overnight FedEx
22 22 FedEx 2-Day FedEx
24 24 FedEx Standard Overnight (PM Delivery) FedEx
31 31 USPS Priority Mail USPS
43 43 Pilot Freight Basic Delivery Pilot
65 65 FedEx Smartpost Over 1lb Smartpost
66 66 FedEx Smartpost Under 1lb Smartpost
67 67 FedEx Home Delivery FedEx
68 20 FedEx Ground FedEx
79 79 FedEx Ground – S2S FedEx
80 80 UPS Ground – S2S UPS
82 82 Seko Worldwide Seko
90 90 Yellow Freight System – S2S YRC
97 97 UPS Second Day Air – S2S UPS
98 98 Downloads In-Store Pickup
143 43 Pilot Freight Room of Choice Delivery Pilot
155 55 Estes Forwarding Worldwide Basic Delivery Estes
223 22 FedEx 2-Day FedEx
243 43 Pilot Freight White Glove Pilot
255 55 Estes Forwarding Worldwide Basic Delivery Estes
267 67 FedEx Home Delivery FedEx
355 55 Estes Forwarding Worldwide Room of Choice Delivery Estes
443 43 Pilot Freight Unattended Delivery Pilot
501 2 UPS Ground UPS
545 146 NSD for DSV Non Stop Delivery
6761 20 FedEx Ground Cold Split FedEx
6762 67 FedEx Home Delivery Cold Split FedEx
6763 20 FedEx Ground Cold Split FedEx
6764 67 FedEx Home Delivery Cold Split FedEx
6766 801 FedEx Ground Hot Split FedEx
6767 802 FedEx Home Delivery Hot Split FedEx
6768 801 FedEx Ground Hot Split FedEx
6769 802 FedEx Home Delivery Hot Split FedEx

190 Detail > HL Loop > HL Loop > MAN

MAN Marks and Numbers

Required · Max use >1

To indicate identifying marks and numbers for shipping containers

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

• MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
• When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

• CP: Carrier-Assigned Package ID Number
• GM: SSCC-18 and Application Identifier
• SM: Shipper Assigned

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

• When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

Usage notes

If MAN01 = “CP, then this is the tracking number assigned by the carrier. Required for all packages, both Site to Home and Site to Store.

If MAN01 = “SM”, then this is a unique package ID assigned by the supplier. Required for all packages both Site to Home and Site to Store. Can be the same value as in MAN-02 when MAN-01=”CP”.

If MAN01 = “GM”, then this is a vendor assigned 20 digit SSCC-18 bar code number. Must for only Site to Store packages. Do not send this for Site to Home packages.

SAC Loop Required Max >1

320 Detail > HL Loop > HL Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• N: No Allowance or Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• D500: Handling
• G821: Shipping
• H151: Special Services

SAC-08 · 118 · Rate · Required · Decimal number (R) · Min 1 Max 9

Rate expressed in the standard monetary denomination for the currency specified

• SAC08 is the allowance or charge rate per unit.

Usage notes

Can be defaulted to zero

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Required · Identifier (ID)

Code indicating method of handling for an allowance or charge

Usage notes

If SAC02 = “G821”, then the shipping cost may be paid by Walmart.com to the vendor (SAC12 = “06”) or directly to the carrier (SAC12 = “15”). Otherwise the costs are paid to the vendor (SAC12 = “06”).

• 06: Charge to be Paid by Customer
• 15: Information Only

SAC-15 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

If SAC02 = “H151”, then this field contains the VAS code associated with the special service. Otherwise this element is not used.
VGM: Gift Message (Up to 4 Lines)
VGT: Gift Tag (To/From)
VGW: Gift Wrapping

HL Loop Required Max >1

010 Detail > HL Loop > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

To identify dependencies among and the content of hierarchically related groups of data segments

• The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

• HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

• HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

• HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

• I: Item

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

• HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

• 0: No Subordinate HL Segment in This Hierarchical Structure.

020 Detail > HL Loop > HL Loop > HL Loop > LIN

LIN Item Identification

Required · Max use 1

To specify basic item identification data

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• LIN01 is the line item identification

Usage notes

Numeric sequence number to uniquely identify this LIN segment within the transaction set

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• PL: Purchaser's Order Line Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Purchase Order Line Number (PO101) from the original 850 PO

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SN: Store Number

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Store Number

030 Detail > HL Loop > HL Loop > HL Loop > SN1

SN1 Item Detail (Shipment)

Required · Max use 1

To specify line-item detail relative to shipment

SN1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• SN101 is the ship notice line-item identification.

Usage notes

Numeric sequence number to uniquely identify this SN1 segment within the transaction set. May be the same as the LIN01 ID Number within this same HL loop.

SN1-02 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• SN103 defines the unit of measurement for both SN102 and SN104.

• EA: Each

Summary

010 Summary > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of HL segments.
  If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

sample

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231106*1404*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20231106*140408*000000001*X*004010
ST*856*0001
BSN*00*1584552300*20070424*0755
DTM*011*20070312*1521*ET
HL*1*0*O
PRF*12635837******DS
HL*2*1*P
TD1******G*1.5*LB
TD5*O*94*02
MAN*CP*1ZR580970342882215
MAN*SM*8890500613298
SAC*N*G821******0****06
HL*3*2*I
LIN*1*PL*1
SN1*1*1*EA
CTT*3
GE*1*000000001
IEA*1*000000001