X12 820 Payment Order/Remittance Advice via SAP or ERS Notification

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• RA: Payment Order/Remittance Advice (820)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 820: Payment Order/Remittance Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BPR

BPR Beginning Segment for Payment Order/Remittance Advice

Required · Max use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

BPR-01 · 305 · Transaction Handling Code · Required · Identifier (ID)

Code designating the action to be taken by all parties

• H: Notification Only

BPR-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• BPR02 specifies the payment amount.

BPR-03 · 478 · Credit/Debit Flag Code · Required · Identifier (ID)

Code indicating whether amount is a credit or debit

• C: Credit
• D: Debit

BPR-04 · 591 · Payment Method Code · Required · Identifier (ID)

Code identifying the method for the movement of payment instructions

• NON: Non-Payment Data

BPR-10 · 509 · Originating Company Identifier · Required · String (AN) · Min 10 Max 13

A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9

Usage notes

This field will always be 900000XXXX (9 for assigned plus the 4-digit SAP
Walgreens Corp. ID#).

030 Heading > NTE

NTE Note/Special Instruction

Optional · Max use >1

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

Code identifying the functional area or purpose for which the note applies

TDS

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

040 Heading > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

• The CUR segment does not initiate a foreign exchange transaction.

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ZZ: Mutually Defined

CUR-02 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

Usage notes

US Dollars

CUR-03 · 280 · Exchange Rate · Optional · Decimal number (R) · Min 4 Max 10

Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

Usage notes

Exchange rate

050 Heading > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CR: Customer Reference Number
• I5: Invoice Identification
  This qualifier will be used to designate the system generated internal invoice reference in REF02

• VN: Vendor Order Number
  This qualifier will be used to designate your Marketing Vendor Number (catalog) in REF02

• VR: Vendor ID Number
  This qualifier will be used to designate your Accounts Payable Vendor Number in REF02

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

060 Heading > DTM

DTM Date/Time Reference

Required · Max use 2

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 003: Invoice
• 239: Baseline
• 809: Posted

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

N1 Loop payee Required Max 1

Variants (all may be used)

N1 Loop payer

070 Heading > N1 Loop payee > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• PE: Payee

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

100 Heading > N1 Loop payee > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

N1 Loop payer Required Max 1

Variants (all may be used)

N1 Loop payee

070 Heading > N1 Loop payer > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• PR: Payer

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

This is the Walgreens store number.

100 Heading > N1 Loop payer > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

Detail

ENT Loop Required Max >1

010 Detail > ENT Loop > ENT

ENT Entity

Required · Max use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

• The ENT loop is for vendor or consumer third party consolidated payments.
• ENT09 may contain the payee's accounts receivable customer number.

ENT-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

ADX Loop Optional Max >1

080 Detail > ENT Loop > ADX Loop > ADX

ADX Adjustment

Required · Max use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

• This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.

ADX-02 · 426 · Adjustment Reason Code · Required · Identifier (ID)

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

• ADX02 specifies the reason for claiming the adjustment.

• ZZ: Mutually Defined

ADX-03 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• ADX03 and ADX04 specify the identification of the adjustment.

• ZZ: Mutually Defined

ADX-04 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

RMR Loop Required Max >1

150 Detail > ENT Loop > RMR Loop > RMR

RMR Remittance Advice Accounts Receivable Open Item Reference

Required · Max use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

• Loop RMR is for open items being referenced or for payment on account.

RMR-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.

• 7C: Purchase Order Number of Order Received since Last Reporting Date

RMR-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

RMR-03 · 482 · Payment Action Code · Optional · Identifier (ID)

Code specifying the accounts receivable open item(s), if any, to be included in the cash application.

• If RMR03 is present, it specifies how the cash is to be applied.
• If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present.

• ER: Evaluated Receipts Settlement
  Code to use for SAP ERS 820 only

RMR-04 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR04 is the amount paid.

Usage notes

NET PRICE

RMR-05 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
• RMR05 may be needed by some payees to distinguish between duplicate reference numbers.

Usage notes

PRICE PER UNIT

RMR-06 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR06 is the amount of discount taken.

Usage notes

NET VALUE

180 Detail > ENT Loop > RMR Loop > DTM

DTM Date/Time Reference

Optional · Max use >1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 035: Delivered
• 050: Received

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

IT1 Loop Optional Max >1

190 Detail > ENT Loop > RMR Loop > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

• Loop IT1 within the RMR loop is the remittance line item detail loop.

If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• IT101 is the purchase order line item identification.

IT1-02 · 358 · Quantity Invoiced · Optional · Decimal number (R) · Min 1 Max 10

Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each
  This UOM measure (EA) is the Mandatory qualifier to be used for vendors on the Three-Way Match Program/Invoice Reconciliation in the Legacy Walgreens environment. Other values, such as "CA," may become available after Walgreens has finished its SAP deployment across all internal systems.

IT1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• PE: Price per Each

IT1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• EN: European Article Number (EAN) (2-5-5-1)
• ND: National Drug Code (NDC)
• UI: U.P.C. Consumer Package Code (1-5-5)
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

IT1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

REF Loop Optional Max >1

200 Detail > ENT Loop > RMR Loop > IT1 Loop > REF Loop > REF

REF Reference Identification

Required · Max use 1

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 06: System Number
  Shipment/ASN number

• BAF: Receipt Number
  SAP Goods Receipt number

• K6: Purchase Description
  Item Description

• RZ: Returned Goods Authorization Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

ADX Loop Optional Max >1

210 Detail > ENT Loop > RMR Loop > ADX Loop > ADX

ADX Adjustment

Required · Max use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

• This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.

ADX-02 · 426 · Adjustment Reason Code · Required · Identifier (ID)

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

• ADX02 specifies the reason for claiming the adjustment.

• ZZ: Mutually Defined

ADX-03 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• ADX03 and ADX04 specify the identification of the adjustment.

• ZZ: Mutually Defined

ADX-04 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9 Loop Required Max 1

360 Detail > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

• The N9 loop is for payroll payments.

Usage notes

Only for use in SAP ERS (for AMT segment details)

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

AMT Loop Optional Max >1

370 Detail > N9 Loop > AMT Loop > AMT

AMT Monetary Amount

Required · Max use 1

To indicate the total monetary amount

• The AMT segment can be used to provide information about allocation or distribution of gross pay that is split across multiple payment orders.

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• 1: Line Item Total
• 2: Batch Total
  Qualifier amount

• GV: Gross Value
• T: Tax

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

AMT-03 · 478 · Credit/Debit Flag Code · Optional · Identifier (ID) · Min 1 Max 1

Code indicating whether amount is a credit or debit

380 Detail > N9 Loop > AMT Loop > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Summary

010 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender