US Foods
/
Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample 1
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
NTE
030
Note/Special Instruction
Max use 100
Optional
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 12
Optional
PER
060
Administrative Communications Contact
Max use 3
Optional
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
140
Date/Time Reference
Max use 10
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
Min 3Max 3
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
Usage notes
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
Usage notes
BIG-04
324
Purchase Order Number
Optional
String (AN)
Min 1Max 22
Usage notes
BIG-07
640
Transaction Type Code
Optional
Identifier (ID)
CR
Credit Memo
DI
Debit Invoice
NTE
030
Heading > NTE

Note/Special Instruction

OptionalMax use 100
Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)
GEN
Entire Transaction Set
INV
Invoice Instruction
NTE-02
352
Description
Required
String (AN)
Min 1Max 80
CUR
040
Heading > CUR

Currency

OptionalMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
SE
Selling Party
CUR-02
100
Currency Code
Required
Identifier (ID)
USD
US Dollar
REF
050
Heading > REF

Reference Identification

OptionalMax use 12
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
1X
Credit or Debit Adjustment Number
06
System Number
AD
Acceptable Source DUNS Number
BC
Buyer's Contract Number
CO
Customer Order Number
OI
Original Invoice Number
TJ
Federal Taxpayer's Identification Number
WX
Distributor's Account Identification
ZZ
Mutually Defined
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
BJ
Operations
CN
General Contact
Optional
String (AN)
Min 1Max 60
Usage notes
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
Usage notes
PER-09
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20
Usage notes
N1 Loop
OptionalMax 200
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
RE
Party to receive commercial invoice remittance
SE
Selling Party
SF
Ship From
ST
Ship To
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
090
Heading > N1 Loop > N3

Address Information

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
100
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
REF
110
Heading > N1 Loop > REF

Reference Identification

OptionalMax use 12
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
01
Basic
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)
3
Invoice Date
ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
DTM
140
Heading > DTM

Date/Time Reference

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
011
Shipped
035
Delivered
188
Credit Advice
Required
Date (DT)
CCYYMMDD format
Heading end

Detail

IT1 Loop
OptionalMax 200000
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Example
If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
If either Product/Service ID Qualifier (IT1-22) or Product/Service ID (IT1-23) is present, then the other is required
If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
IT1-02
358
Quantity Invoiced
Optional
Decimal number (R)
Min 1Max 10
Usage notes
IT1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
CA
Case
EA
Each
LB
Pound
IT1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
PE
Price per Each
PP
Price per Pound
UM
Price per Unit of Measure
IT1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VN
Vendor's (Seller's) Item Number
IT1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IN
Buyer's Item Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
MG
Manufacturer's Part Number
IT1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
IT1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SR
Substitute Product Number
IT1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
IT1-22
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BL
Brand/Label
IT1-23
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
QTY
015
Detail > IT1 Loop > QTY

Quantity

OptionalMax use 5
Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)
38
Original Quantity
QTY-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15
Usage notes
QTY-03
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
Usage notes
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
EA
Each
LB
Pound
IT3
030
Detail > IT1 Loop > IT3

Additional Item Data

OptionalMax use 5
Example
If either Number of Units Shipped (IT3-01) or Unit or Basis for Measurement Code (IT3-02) is present, then the other is required
IT3-01
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
IT3-02
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Usage notes
31
Catchweight
CA
Case
EA
Each
LB
Pound
PN
Pounds Net
TXI
040
Detail > IT1 Loop > TXI

Tax Information

OptionalMax use 10
Example
TXI-01
963
Tax Type Code
Required
Identifier (ID)
Min 2Max 2
Usage notes
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
Usage notes
TXI-03
954
Percent
Optional
Decimal number (R)
Min 1Max 10
Usage notes
CTP
050
Detail > IT1 Loop > CTP

Pricing Information

OptionalMax use 25
Example
CTP-02
236
Price Identifier Code
Optional
Identifier (ID)
NET
Net Item Price
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PID Loop
OptionalMax 1000
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
PID Loop end
PKG
090
Detail > IT1 Loop > PKG

Marking, Packaging, Loading

OptionalMax use 25
Example
If Description (PKG-05) is present, then Item Description Type (PKG-01) is required
PKG-01
349
Item Description Type
Optional
Identifier (ID)
F
Free-form
PKG-05
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
PO4
100
Detail > IT1 Loop > PO4

Item Physical Details

OptionalMax use 1
Example
Optional
Numeric (N0)
Min 1Max 6
Usage notes
REF
120
Detail > IT1 Loop > REF

Reference Identification

OptionalMax use >1
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
1X
Credit or Debit Adjustment Number
87
Functional Category
AS
Acceptable Source Supplier ID
FK
Finish Lot Number
FL
Fine Line Classification
GZ
General Ledger Account
HO
Shipper's Hazardous Number
IA
Internal Vendor Number
PG
Product Group
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop
OptionalMax >1
Usage notes
SAC
180
Detail > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
Usage notes
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
Min 4Max 4
Usage notes
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
TXI
020
Summary > TXI

Tax Information

OptionalMax use 10
Example
TXI-01
963
Tax Type Code
Required
Identifier (ID)
Usage notes
TX
All Taxes
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
Usage notes
SAC Loop
OptionalMax 25
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
Min 4Max 4
Usage notes
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
TXI
050
Summary > SAC Loop > TXI

Tax Information

OptionalMax use 10
Example
TXI-01
963
Tax Type Code
Required
Identifier (ID)
Usage notes
LS
State and Local Sales Tax
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
Usage notes
SAC Loop end
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10
Usage notes
CTT-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Sample 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240124*1814*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240124*181425*000000001*X*004010~
BIG*20110509*9999999*20110509*WC 08***DI~
NTE*INV*The perishable agricultural commodities listing on this invoice are sold~
NTE*INV*subject to the statutory trust authorized by section 5(c) of the Perishable ~
NTE*INV*Agricultural Commodities Act, 1930 (7U.S.C.499c(c)). The seller of these ~
NTE*INV*commodities retains a trust claim over these commodities, all inventories ~
NTE*INV*of food and other products derived from these commodities, and any
receivables ~
NTE*INV*or proceeds from the sale of these commodities until full payment is
received.~
NTE*GEN*WC 08 CUS PU 9 30~
CUR*SE*USD~
REF*06*ASYS~
REF*TJ*36373233908~
REF*AD*607027680~
REF*CO*294656~
REF*ZZ*ECXXXXXX~
PER*BJ*DENVER/6V*TE*303.792.9230*****CONTENT SUPPORT~
PER*CN*US FOODSERVICE HELP DESK*TE*888.648.2580*****TRANSMISSION
SUPPORT~
N1*SE*US FOODSERVICE INC.*91*795140433~
N3*U.S. FOODSERVICE INC.*9399 W HIGGINS ROAD SUITE 500~
N4*ROSEMONT*IL*60018~
N1*ST*CUSTOMER*91*83860000~
N3*123 MAIN STREET*SUITE A~
N4*ANYTOWN*IL*99999~
REF*DP*000~
N1*ST*CUSTOMER*92*100~
N1*RE*US FOODSERVICE INC.*91*6214181854146~
N3*2838 COLLECTIONS CTR DR~
N4*CHICAGO*IL*60693~
N1*ST*CUSTOMER*91*83860000~
N3*123 MAIN STREET*SUITE A~
N4*ANYTOWN*IL*99999~
N1*SF*DENVER/6V*91*6V3160~
N3*11955 E. PEAKVIEW AVE.~
N4*CENTENNIAL*CO*80111~
ITD*01*3****20110529*20~
DTM*011*20110509~
DTM*035*20110509~
IT1*0001*1*CA*30.9*UM*VN*6955355*IN*11995*UK*00793799079360*MG*3291
-306-303*********BL*REMBRANDT~
QTY*38*1*CA~
IT3*40*PN~
IT3*1*CA~
CTP**NET*30.9~
PID*F****EGG LIQ WHL PSTRD B-I-B REF~
PKG*F****2/20 LB~
PO4*1~
REF*GZ*11995~
REF*IA*097148*REMBRANDT ENTERPRISES~
REF*FL*21*DAIRY~
REF*87*159*EGGS FURTHER PROCESSED~
REF*PG*1653*EGGS PROCESSED LIQUID RAW REFRIGERATED~
REF*AS*058237*REMBRANDT ENTERPRISES~
IT1*XXX*000000000*EA*0000000*UM*VN*XXX*IN*XXXX*UK*XX*MG*XXXXXX*SR*XXX*******BL*XXXXX~
QTY*38*1*CA~
IT3*34.8*31~
IT3*34.8*PN~
IT3*1*CA~
CTP**NET*84.56~
PID*F****PORK CARNITA CSHON MEAT MRNTD~
PKG*F****6/4.5 LBA~
PO4*6~
REF*IA*005623*HORMEL FOODS CORPORATION~
REF*FL*30*PORK~
REF*87*240*PORK FURTHER PROCESSED~
REF*PG*2166*PORK PRECOOKED OTHER FROZEN~
REF*AS*000052*HORMEL FOODS CORPORATION~
TDS*13080~
TXI*TX*7.34~
SAC*C*C650***800**********Fuel Surcharge~
CTT*2**74.8*LB~
GE*1*000000001~
IEA*1*000000001~

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