Urban Outfitters
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Urban Outfitters. Contact Urban Outfitters for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order

X12 Release 4030
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
CUR
0400
Currency
Max use 1
Optional
REF
0500
Reference Identification
Max use 10
Required
PER
0600
Administrative Communications Contact
Max use 1
Optional
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
1500
Date/Time Reference
Max use 2
Required
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 1
Required
N9 Loop
detail
PO1 Loop
PO1
0100
Baseline Item Data
Max use 1
Required
PO4
0900
Item Physical Details
Max use 1
Required
SLN Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
05
Replace
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Usage notes
BEG-04
328
Release Number
Optional
String (AN)
Min 1Max 30
Usage notes
Required
Date (DT)
CCYYMMDD format
Usage notes
BEG-06
367
Contract Number
Required
String (AN)
Min 1Max 30
Usage notes
CUR
0400
Heading > CUR

Currency

OptionalMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
REF
0500
Heading > REF

Reference Identification

RequiredMax use 10
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
2P
Subdivision Identifier
6P
Group Number
ACD
Class Code
ACI
Ticket Number
AN
Associated Purchase Orders
IA
Internal Vendor Number
PG
Product Group
PRT
Product Type
ZZ
Mutually Defined
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 1
Example
PER-01
366
Contact Function Code
Required
Identifier (ID)
BD
Buyer Name or Department
Required
String (AN)
Min 1Max 60
Usage notes
FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Example
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
PP
Prepaid (by Seller)
FOB-06
309
Location Qualifier
Optional
Identifier (ID)
CA
Country of Origin
FOB-07
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 1
Example
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
DTM
1500
Heading > DTM

Date/Time Reference

RequiredMax use 2
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
001
Cancel After
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 1
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35
Usage notes
N9 Loop
RequiredMax 1000
N9
2950
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-03
369
Free-form Description
Required
String (AN)
Min 1Max 45
Usage notes
MTX
3000
Heading > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Message Text
Required
String (AN)
Min 1Max 4096
Usage notes
N9 Loop end
N1 Loop
RequiredMax 2
N1
3100
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
VN
Vendor
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
3300
Heading > N1 Loop > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
Usage notes
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
Usage notes
N4
3400
Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
Usage notes
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
Usage notes
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
Usage notes
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
Usage notes
N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax 100000
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
Usage notes
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
AS
Assortment
EA
Each
PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
IN
Buyer's Item Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)
VA
Vendor's Style Number
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
PO1-12
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
PO1-13
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IT
Buyer's Style Number
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)
C3
Classification
PO1-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-18
235
Product/Service ID Qualifier
Required
Identifier (ID)
VE
Vendor Color
PO1-19
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
PO1-20
235
Product/Service ID Qualifier
Required
Identifier (ID)
IZ
Buyer's Size Code
PO1-21
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
PO1-22
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
UCC - 12
PO1-23
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
CTP Loop
RequiredMax 1
CTP
0400
Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1
Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)
RTL
Retail
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
Usage notes
CTP Loop end
PID Loop
RequiredMax 10
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
73
Vendor color description
91
Buyer's Item Size Description
GEN
General Description
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
PO4
0900
Detail > PO1 Loop > PO4

Item Physical Details

RequiredMax use >1
Example
Required
Numeric (N0)
Min 1Max 6
Usage notes
SLN Loop
OptionalMax 1000
SLN
4700
Detail > PO1 Loop > SLN Loop > SLN

Subline Item Detail

RequiredMax use 1
Example
SLN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
SLN-03
662
Relationship Code
Required
Identifier (ID)
I
Included
SLN-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15
Usage notes
SLN-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
SLN-09
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
SLN-10
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
SLN-11
235
Product/Service ID Qualifier
Required
Identifier (ID)
IZ
Buyer's Size Code
SLN-12
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
PID
4900
Detail > PO1 Loop > SLN Loop > PID

Product/Item Description

RequiredMax use 1000
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
91
Buyer's Item Size Description
PID-05
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
SLN Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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