Trader Joe's
/
Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4030
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
REF
0500
Reference Identification
Max use 1
Required
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 10
Required
DTM
1500
Date/Time Reference
Max use 3
Optional
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 1
Optional
N9 Loop
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
REF
0500
Heading > REF

Reference Identification

RequiredMax use 1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
VR
Vendor ID Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
DF
Defined by Buyer and Seller
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use 10
Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
ZZ
Mutually Defined
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)
ZZ
Mutually Defined
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
DTM
1500
Heading > DTM

Date/Time Reference

OptionalMax use 3
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
371
Estimated Arrival Date
996
Required Delivery
Required
Date (DT)
CCYYMMDD format
TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 1
Example
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35
N9 Loop
OptionalMax 1000
N9
2950
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
ZZ
Mutually Defined
N9-03
369
Free-form Description
Required
String (AN)
Min 1Max 45
MTX
3000
Heading > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Message Text
Required
String (AN)
Min 1Max 4096
N9 Loop end
N1 Loop
RequiredMax 3
N1
3100
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
ST
Ship To
VN
Vendor
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
58
Originating Company Number
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
3300
Heading > N1 Loop > N3

Address Information

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
3600
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 1
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
AJ
Primary Contact
BD
Buyer Name or Department
RE
Receiving Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax 100000
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
CA
Case
EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IN
Buyer's Item Number
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
UA
U.P.C./EAN Case Code (2-5-5)
UK
EAN/UCC - 14
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PID Loop
OptionalMax 1
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
PO4
0900
Detail > PO1 Loop > PO4

Item Physical Details

RequiredMax use 1
Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required
If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
Required
Numeric (N0)
Min 1Max 6
Optional
Decimal number (R)
Min 1Max 8
PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
BG
Bag
DR
Drum
DZ
Dozen
EA
Each
GA
Gallon
GH
Half Gallon
GR
Gram
GS
Gross
KG
Kilogram
LB
Pound
LT
Liter
ML
Milliliter
OZ
Ounce - Av
PT
Pint
QT
Quart
T3
Thousand Pieces
TY
Tray
PO4-04
103
Packaging Code
Optional
String (AN)
Part 1/1
BAG
Bag
BOT
Bottle
BOX
Box
BSK
Basket or hamper
CAN
Can
CAS
Case
CNT
Container
CTN
Carton
DRM
Drum
JAR
Jar
LID
Lip/Top
PLT
Pallet
SRW
Shrink Wrap
TBE
Tube
TBN
Tote Bin
TRY
Tray
TUB
Tub
PO4-05
187
Weight Qualifier
Optional
Identifier (ID)
G
Gross Weight
PO4-06
384
Gross Weight per Pack
Optional
Decimal number (R)
Min 1Max 9
PO4-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6
SAC Loop
OptionalMax 25
SAC
1300
Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
B570
Container Deposits
C310
Discount
H750
Tax - Sales Tax (State and Local)
I170
Trade Discount
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
Z
Mutually Defined
SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6
Optional
Decimal number (R)
Min 1Max 9
SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
02
Off Invoice
SAC Loop end
MTX
2890
Detail > PO1 Loop > MTX

Text

OptionalMax use >1
Example
MTX-02
1551
Message Text
Required
String (AN)
Min 1Max 4096
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax 1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10
AMT
0200
Summary > CTT Loop > AMT

Monetary Amount

OptionalMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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