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X12 940 Warehouse Shipping Order

X12 Release 4030

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Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI sample

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Taylored 940 Sample

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Shipping Order Identification

Additional Name Information

Communications Contact

Max use 1

Required

0900

Reference Identification

Note/Special Instruction

Warehouse Carrier Information

Line Item Detail - Warehouse

Line Item Detail - Description

Max use 5

Required

0400

Reference Identification

Line-Item Detail - Miscellaneous

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

OW: Warehouse Shipping Order (940)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

940: Warehouse Shipping Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

W05

0200

Heading > W05

Shipping Order Identification

RequiredMax use 1

—

Example

W05-01

473

Order Status Code

Required

Identifier (ID)

—

N: Original

W05-02

285

Depositor Order Number

Required

String (AN)

Min 1Max 22

—

W05-03

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

0100 Loop

RequiredMax >1

0400

Heading > 0100 Loop > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

MA: Party for whom Item is Ultimately Intended
SD: Sold To and Ship To
SF: Ship From
ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

0500

Heading > 0100 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

0600

Heading > 0100 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

0700

Heading > 0100 Loop > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

0100 Loop end

PER

800

Heading > PER

Communications Contact

RequiredMax use >1

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

AN: Attention-to Party
RE: Receiving Contact
SD: Shipping Department
SH: Shipper Contact

PER-02

Name

Required

String (AN)

Min 1Max 60

—

0900

Heading > N9

Reference Identification

RequiredMax use 10

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

23: Client Number
BT: Batch Number
CU: Clear Text Clause
DP: Department Number
DV: Diversion Authority Number
FM: Federal Maritime Commission (FMC) Forwarders Number
LO: Load Planning Number
ZZ: Mutually Defined

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

N9-03

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

G62

1100

Heading > G62

Date/Time

RequiredMax use 10

—

Example

G62-01

432

Date Qualifier

Required

Identifier (ID)

—

01: Cancel After This Date
04: Purchase Order Date
10: Requested Ship Date/Pick-up Date

G62-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

NTE

1200

Heading > NTE

Note/Special Instruction

RequiredMax use 7

—

Example

NTE-01

363

Note Reference Code

Required

Identifier (ID)

—

GEN: Entire Transaction Set
TRA: Transportation
WHI: Warehouse Instruction
ZZZ: Mutually Defined

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

W66

1400

Heading > W66

Warehouse Carrier Information

RequiredMax use 1

—

Example

W66-01

146

Shipment Method of Payment

Required

Identifier (ID)

Min 2Max 2

—

W66-02

Transportation Method/Type Code

Optional

Identifier (ID)

Min 1Max 2

—

W66-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

W66-07

434

F.O.B. Point

Optional

String (AN)

Min 1Max 30

—

W66-10

140

Standard Carrier Alpha Code

Required

Identifier (ID)

Min 2Max 4

—

Heading end

Detail

0300 Loop

RequiredMax >1

0050

Detail > 0300 Loop > LX

Assigned Number

RequiredMax use 1

—

Example

LX-01

554

Assigned Number

Required

Numeric (N0)

Min 1Max 6

—

0310 Loop

RequiredMax >1

W01

0200

Detail > 0300 Loop > 0310 Loop > W01

Line Item Detail - Warehouse

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (W01-15) or Product/Service ID (W01-16) is present, then the other is required

W01-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

W01-02

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

W01-03

438

U.P.C. Case Code

Optional

String (AN)

Min 12Max 12

—

W01-04

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

CB: Buyer's Catalog Number

W01-05

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

W01-06

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

W01-07

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

W01-15

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UP: UCC - 12

W01-16

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

G69

0300

Detail > 0300 Loop > 0310 Loop > G69

Line Item Detail - Description

RequiredMax use 5

—

Example

G69-01

369

Free-form Description

Required

String (AN)

Min 1Max 35

—

0400

Detail > 0300 Loop > 0310 Loop > N9

Reference Identification

RequiredMax use 200

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

2P: Subdivision Identifier
L9: Customer's Part Number
LI: Line Item Identifier (Seller's)
LU: Location Number
PG: Product Group
RP: Repetitive Pattern Code
SZ: Specification Revision
X1: Provider Claim Number
X2: Specification Class Number
ZZ: Mutually Defined

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

N9-03

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

W20

0500

Detail > 0300 Loop > 0310 Loop > W20

Line-Item Detail - Miscellaneous

RequiredMax use 3

—

Example

W20-01

356

Pack

Required

Numeric (N0)

Min 1Max 6

—

W20-02

357

Size

Required

Decimal number (R)

Min 1Max 8

—

W20-10

397

Color

Optional

String (AN)

Min 1Max 10

—

AMT

0800

Detail > 0300 Loop > 0310 Loop > AMT

Monetary Amount

OptionalMax use 1

—

Example

AMT-01

522

Amount Qualifier Code

Required

Identifier (ID)

—

LI: Line Item Unit Price
RP: Repair

AMT-02

782

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

0310 Loop end

0300 Loop end

Detail end

Summary

0200

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Taylored 940 Sample

ISA*00* *00* *01*001667799 *ZZ*TAYLORED *041227*1324*U*00401*000000103*0*P*>
GS*OW*001667799*TAYLORED*20041227*1324*000000103*X*004030
ST*940*1030001
W05*N*2319327*0006286454
N1*ST*PROFFITT'S DC 293 SD*91*0293
N3*1105 STEELE STA. RD.
N4*STEELE*AL*35987*USA
N1*MA*PROFFITT'S #038 FW*91*0038
N3*PROFFITT'S D/C #293*1105 STEELE STA. RD.
N4*STEELE*AL*35987*USA
N1*SD*PROFFITT'S D/C #93*91*0000
N3*1105 STEELE STA. RD.
N4*STEELE*AL*35987*USA
PER*AN*John N. Smith
N9*DV*E.S. Originals, Inc.
N9*DP*271
N9*FM*SAKS
N9*23*59560
N9*ZZ*REF1*01-12577485
G62*10*20041216
G62*01*20050211
G62*04*20040728
NTE*WHI*nelly will send u work order-pri
NTE*WHI*ces need to be changed please ship o
NTE*WHI*n time
W66*TP*U***UPS2DA**A102A4***UPSN
LX*1
W01*12*EA*728217661813*CB*20394MAB*VN*20394MAB
G69*Ladies Leather Pump 9m
N9*LI*0000001
N9*L9*20394
N9*ZZ*STYLE*STEPOUT
N9*ZZ*SIZE*9M
N9*ZZ*COLOR*BLK
W20*6*6********EA
AMT*RP*50.00
LX*2
W01*12*EA*728217661820*CB*20394MAA*VN*20394MAA
G69*Ladies Leather Pump 8m
N9*LI*0000002
N9*L9*20394
N9*ZZ*STYLE*STEPOUT
N9*ZZ*SIZE*8M
N9*ZZ*COLOR*BLK
W20*6*6********EA
AMT*RP*50.00
SE*45*1030001
GE*1*000000103
IEA*1*000000103

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