X12 940 Warehouse Shipping Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- OW
- Warehouse Shipping Order (940)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 940
- Warehouse Shipping Order
Shipping Order Identification
To transmit identifying numbers and other basic data for this transaction set
Code identifying purpose of transaction set
- N
- Original
Identifying number for warehouse shipping order assigned by the depositor
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- MA
- Party for whom Item is Ultimately Intended
- SD
- Sold To and Ship To
- SF
- Ship From
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Communications Contact
To identify a person or office to whom administrative communications should be directed
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 23
- Client Number
- BT
- Batch Number
- CU
- Clear Text Clause
- DP
- Department Number
- DV
- Diversion Authority Number
- FM
- Federal Maritime Commission (FMC) Forwarders Number
- LO
- Load Planning Number
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- GEN
- Entire Transaction Set
- TRA
- Transportation
- WHI
- Warehouse Instruction
- ZZZ
- Mutually Defined
Warehouse Carrier Information
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
Code specifying the method or type of transportation for the shipment
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Detail
Assigned Number
To reference a line number in a transaction set
Line Item Detail - Warehouse
To transmit basic and most frequent shipment-related line-item data elements
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CB
- Buyer's Catalog Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- UCC - 12
Line Item Detail - Description
To describe an item in free-form format
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 2P
- Subdivision Identifier
- L9
- Customer's Part Number
- LI
- Line Item Identifier (Seller's)
- LU
- Location Number
- PG
- Product Group
- RP
- Repetitive Pattern Code
- SZ
- Specification Revision
- X1
- Provider Claim Number
- X2
- Specification Class Number
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Line-Item Detail - Miscellaneous
To specify packing details of the items shipped
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Monetary Amount
To indicate the total monetary amount
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Taylored 940 Sample
GS*OW*001667799*TAYLORED*20041227*1324*000000103*X*004030
ST*940*1030001
W05*N*2319327*0006286454
N1*ST*PROFFITT'S DC 293 SD*91*0293
N3*1105 STEELE STA. RD.
N4*STEELE*AL*35987*USA
N1*MA*PROFFITT'S #038 FW*91*0038
N3*PROFFITT'S D/C #293*1105 STEELE STA. RD.
N4*STEELE*AL*35987*USA
N1*SD*PROFFITT'S D/C #93*91*0000
N3*1105 STEELE STA. RD.
N4*STEELE*AL*35987*USA
PER*AN*John N. Smith
N9*DV*E.S. Originals, Inc.
N9*DP*271
N9*FM*SAKS
N9*23*59560
N9*ZZ*REF1*01-12577485
G62*10*20041216
G62*01*20050211
G62*04*20040728
NTE*WHI*nelly will send u work order-pri
NTE*WHI*ces need to be changed please ship o
NTE*WHI*n time
W66*TP*U***UPS2DA**A102A4***UPSN
LX*1
W01*12*EA*728217661813*CB*20394MAB*VN*20394MAB
G69*Ladies Leather Pump 9m
N9*LI*0000001
N9*L9*20394
N9*ZZ*STYLE*STEPOUT
N9*ZZ*SIZE*9M
N9*ZZ*COLOR*BLK
W20*6*6********EA
AMT*RP*50.00
LX*2
W01*12*EA*728217661820*CB*20394MAA*VN*20394MAA
G69*Ladies Leather Pump 8m
N9*LI*0000002
N9*L9*20394
N9*ZZ*STYLE*STEPOUT
N9*ZZ*SIZE*8M
N9*ZZ*COLOR*BLK
W20*6*6********EA
AMT*RP*50.00
SE*45*1030001
GE*1*000000103
IEA*1*000000103
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