X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IN: Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 810: Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BIG

BIG Beginning Segment for Invoice

Required · Max use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 10

Identifying number assigned by issuer

Usage notes

SYSCO Invoice Number (10 digits)

BIG-04 · 324 · Purchase Order Number · Optional · String (AN) · Min 1 Max 15

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Customer PO Number (if available)

BIG-07 · 640 · Transaction Type Code · Optional · Identifier (ID)

Code specifying the type of transaction

• BIG07 is used only to further define the type of invoice when needed.

• CN: Credit Invoice
• DI: Debit Invoice

N1 Party to receive commercial invoice remittance Optional Max 1

Variants (all may be used)

Ship fromShip To

070 Heading > Party to receive commercial invoice remittance > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

This segment may be used or omitted.

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• RE: Party to receive commercial invoice remittance

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 20

Free-form name

Usage notes

Name of SYSCO house.

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 13

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

DUNS Number of SYSCO house.

090 Heading > Party to receive commercial invoice remittance > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 30

Address information

Usage notes

Address of SYSCO house (line 1).

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 30

Address information

Usage notes

Address of SYSCO house (line 2).

100 Heading > Party to receive commercial invoice remittance > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 20

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 5 Max 9

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N1 Ship from Optional Max 1

Variants (all may be used)

Party to receive commercial invoice remittanceShip To

070 Heading > Ship from > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

This segment may be used or omitted.

Identifies the concept/chain/unit the Catalog applies to

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SF: Ship From

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 20

Free-form name

Usage notes

Name of SYSCO house.

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 13

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

DUNS Number of SYSCO house

090 Heading > Ship from > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 30

Address information

Usage notes

Address of SYSCO house (line 1).

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 30

Address information

Usage notes

Address of SYSCO house (line 2).

100 Heading > Ship from > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 20

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 5 Max 9

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N1 Ship To Optional Max 1

Variants (all may be used)

Party to receive commercial invoice remittanceShip from

070 Heading > Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 30

Free-form name

Usage notes

Customer Name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 91: Assigned by Seller or Seller's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 6 Max 6

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

The SYSCO customer number - 6 digits (leading zeroes may appear).

090 Heading > Ship To > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

Usage notes

This segment may be used or omitted.

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 30

Address information

Usage notes

Street Address (line 1).

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 30

Address information

Usage notes

Street Address (line 2).

100 Heading > Ship To > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

Usage notes

This segment may be used or omitted.

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 20

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 5 Max 9

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

110 Heading > Ship To > REF

REF Reference Identification

Optional · Max use 12

To specify identifying information

Usage notes

This segment may be used or omitted.

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CR: Customer Reference Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 5

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Customer Store Number.

140 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

This segment may be used or omitted.

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 003: Invoice

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Date Invoice generated (CCYYMMDD).

Detail

IT1 Loop Optional Max >1

010 Detail > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Usage notes

This segment may be used or omitted.

If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required

If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required

If either Product/Service ID Qualifier (IT1-16) or Product/Service ID (IT1-17) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 4

Alphanumeric characters assigned for differentiation within a transaction set

• IT101 is the purchase order line item identification.

Usage notes

PO line number.

IT1-02 · 358 · Quantity Invoiced · Optional · Decimal number (R) · Min 1 Max 10

Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case

IT1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 10

Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• UM: Price per Unit of Measure

IT1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• VN: Vendor's (Seller's) Item Number

IT1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 7

Identifying number for a product or service

Usage notes

Invoiced SUPC Number.

IT1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• OE: Original Equipment Number

IT1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 7

Identifying number for a product or service

Usage notes

Original ordered item.

IT1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VO: Vendor's Order Number

IT1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 8

Identifying number for a product or service

Usage notes

SYSCO Order Number (if available).

IT1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IN: Buyer's Item Number

IT1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 7

Identifying number for a product or service

Usage notes

Customer Item Number (if available).

IT1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BS: Bill Subgroup Code

IT1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 10

Identifying number for a product or service

Usage notes

Buyer's Bill Subgroup code (GL Code).

015 Detail > IT1 Loop > QTY

QTY Quantity

Optional · Max use 5

To specify quantity information

• The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.

Usage notes

This segment may be used or omitted.

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

Code specifying the type of quantity

• 01: Discrete Quantity

QTY-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of quantity

Usage notes

Quantity Invoiced

QTY-03 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case

040 Detail > IT1 Loop > TXI

TXI Other taxes

Optional · Max use 1

To specify tax information

Usage notes

This segment may be used or omitted.

Variants (all may be used)

TXIState and Local Sales Tax

TXI-01 · 963 · Tax Type Code · Required · Identifier (ID)

Code specifying the type of tax

• OH: Other Taxes

TXI-02 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 9

Monetary amount

• TXI02 is the monetary amount of the tax.

Usage notes

Beverege tax amount for this Item.

040 Detail > IT1 Loop > TXI

TXI State and Local Sales Tax

Optional · Max use 1

To specify tax information

Usage notes

This segment may be used or omitted.

Variants (all may be used)

TXIOther taxes

TXI-01 · 963 · Tax Type Code · Required · Identifier (ID)

Code specifying the type of tax

• LS: State and Local Sales Tax

TXI-02 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 9

Monetary amount

• TXI02 is the monetary amount of the tax.

Usage notes

Tax amount for this Item.

050 Detail > IT1 Loop > CTP

CTP Pricing Information

Optional · Max use 25

To specify pricing information

Usage notes

This segment may be used or omitted.

If Price Multiplier Qualifier (CTP-06) is present, then Multiplier (CTP-07) is required

CTP-01 · 687 · Class of Trade Code · Optional · Identifier (ID)

Code indicating class of trade

• DI: Distributor

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• INV: Invoice Billing Price

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 10

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

Usage notes

Item Unit Price.

CTP-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of quantity

Usage notes

Quantity Invoiced.

CTP-05 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case

CTP-06 · 648 · Price Multiplier Qualifier · Optional · Identifier (ID)

Code indicating the type of price multiplier

• SEL: Selling Multiplier

CTP-07 · 649 · Multiplier · Optional · Decimal number (R) · Min 1 Max 1

Value to be used as a multiplier to obtain a new value

• CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.

Usage notes

Always 1

CTP-08 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 9

Monetary amount

• CTP08 is the rebate amount.

Usage notes

Total Extended Item Invoice Price.

PID Loop Optional Max >1

060 Detail > IT1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

This segment may be used or omitted.

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 30

A free-form description to clarify the related data elements and their content

Usage notes

Item Description.

090 Detail > IT1 Loop > PKG

PKG Item Pack

Required · Max use 1

To describe marking, packaging, loading, and unloading requirements

Variants (all may be used)

PKGItem Size

If Description (PKG-05) is present, then Item Description Type (PKG-01) is required

PKG-01 · 349 · Item Description Type · Optional · Identifier (ID)

Code indicating the format of a description

• If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.

• F: Free-form

PKG-02 · 753 · Packaging Characteristic Code · Required · Identifier (ID)

Code specifying the marking, packaging, loading and related characteristics being described

• PK: Packing

PKG-04 · 754 · Packaging Description Code · Optional · String (AN)

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

• PKG04 should be used for industry-specific packaging description codes.

PG

PKG-05 · 352 · Description · Optional · String (AN) · Min 1 Max 4

A free-form description to clarify the related data elements and their content

• Special marking or tagging data can be given in PKG05 (description).

Usage notes

Item Pack.

090 Detail > IT1 Loop > PKG

PKG Item Size

Required · Max use 1

To describe marking, packaging, loading, and unloading requirements

Variants (all may be used)

PKGItem Pack

If Description (PKG-05) is present, then Item Description Type (PKG-01) is required

PKG-01 · 349 · Item Description Type · Optional · Identifier (ID)

Code indicating the format of a description

• If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.

• F: Free-form

PKG-02 · 753 · Packaging Characteristic Code · Required · Identifier (ID)

Code specifying the marking, packaging, loading and related characteristics being described

• UP: Unit Pack

PKG-04 · 754 · Packaging Description Code · Optional · String (AN)

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

• PKG04 should be used for industry-specific packaging description codes.

PG

PKG-05 · 352 · Description · Optional · String (AN) · Min 1 Max 6

A free-form description to clarify the related data elements and their content

• Special marking or tagging data can be given in PKG05 (description).

Usage notes

Item Size.

120 Detail > IT1 Loop > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

Usage notes

This segment may be used or omitted.

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• OI: Original Invoice Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 16

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Original Invoice Number (if credit document).

Summary

010 Summary > TDS

TDS Total Monetary Value Summary

Required · Max use 1

To specify the total invoice discounts and amounts

TDS-01 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 11

Monetary amount

• TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

020 Summary > TXI

TXI Other Taxes

Optional · Max use 1

To specify tax information

Usage notes

This segment may be used or omitted.

Variants (all may be used)

TXIState and Local Sales Tax

TXI-01 · 963 · Tax Type Code · Required · Identifier (ID)

Code specifying the type of tax

• OH: Other Taxes

TXI-02 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 12

Monetary amount

• TXI02 is the monetary amount of the tax.

Usage notes

Total Extended Beverege Tax Amount.

020 Summary > TXI

TXI State and Local Sales Tax

Optional · Max use 1

To specify tax information

Usage notes

This segment may be used or omitted.

Variants (all may be used)

TXIOther Taxes

TXI-01 · 963 · Tax Type Code · Required · Identifier (ID)

Code specifying the type of tax

• LS: State and Local Sales Tax

TXI-02 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 12

Monetary amount

• TXI02 is the monetary amount of the tax.

Usage notes

Total Extended Tax Amount.

030 Summary > CAD

CAD Carrier Detail

Optional · Max use 1

To specify transportation details for the transaction

Usage notes

This segment may be used or omitted.

CAD-01 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• M: Motor (Common Carrier)

CAD-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 4

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Default "UNKN"

070 Summary > CTT

CTT Transaction Totals

Optional · Max use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

Usage notes

This segment may be used or omitted.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00*          *00*          *ZZ*SYSCOXXX       *ZZ*RECEIVERID     *180726*1146*U*00401*000159202*0*P*>~
GS*IN*SYSCOXXX*RECEIVERID*20180726*1146*106258*X*004010~
ST*810*0001~
BIG*20180726*255004940*****DI~
N1*ST*CUSTOMER NAME*91*123456~
N3*123 STREET ADDRESS~
N4*CITY*ST*ZIPCODE~
N1*SF*SYSCO FOOD SERVICES*9*8355689650000~
N3*PO BOX 97054~
N4*KENT*WA*98064-975~
N1*RE*SYSCO FOOD SERVICES*9*8355689650000~
N3*PO BOX 97054~
N4*KENT*WA*98064-975~
DTM*003*20180726~
IT1**3*CA*26.55*UM*VN*7054694***OE*7054694*VO*00030839*IN*0000000~
QTY*01*3*CA~
TXI*LS*7.97~
CTP*DI*INV*26.55*3*CA*SEL*1*79.65~
PID*F****ITEM DESCRIPTION~
PKG*F*PK***1~
PKG*F*UP***500 CT~
TDS*8762~
TXI*LS*7.97~
CAD*M****UNKN~
CTT*1~
SE*24*0001~
GE*1*106258~
IEA*1*000159202~