X12 856 Ship Notice/Manifest (version 3020)

X12 Release 3020

This standard provides the standardized format and establishes the data contents of a ship notice/manifest transaction set. A ship notice/manifest lists the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters

• ~ Segment
• * Element
• > Component

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related Transaction Sets.

• SH: Ship Notice/Manifest (856)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission. Codes agreed to by trading partners.

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners.

GS-04 · 373 · Date · Required · Date (DT) · YYMMDD format

Date (YYMMDD).

GS-05 · 337 · Time · Required · Time (TM) · HHMM format

Time expressed in 24-hour clock time (HHMMSS) (Time range: 000000 through 235959)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender.

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard.

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease and industry identifier of the EDI standard being used, including the GS and GE segments. Positions 1-3, version number, positions 4-6, release and subrelease level of version; positions 7-12, industry or trade association identifier (optionally assigned by user).

• 003020: Draft Standards Approved By ASC X12 Through June 1991.

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set.

• The transaction set identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set).

• 856: X12.10 Ship Notice/Manifest

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number assigned by the originator for a transaction set.

020 Heading > BSN

BSN Beginning Segment for Ship Notice

Required · Max use 1

To transmit identifying numbers, dates and other basic data relating to the transaction set

BSN-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set.

• 00: Original
  Create New ASN

• 14: Advance Notification
  Overdue Notices Only

BSN-02 · 396 · Shipment Identification · Required · String (AN) · Min 2 Max 30

A unique control number assigned by the original shipper to identify a specific shipment.

Usage notes

A PO can be sent on different ASNs. This number cannot be duplicated to Atech Motorsports. If a Duplicate is sent, the ASN will not be Processed.

BSN-03 · 373 · Date · Required · Date (DT) · YYMMDD format

Date (YYMMDD).

• BSN03 is the date the shipment transaction set is created.

BSN-04 · 337 · Time · Required · Time (TM) · HHMM format

Time expressed in 24-hour clock time (HHMMSS) (Time range: 000000 through 235959)

• BSN04 is the time the shipment transaction set is created.

030 Heading > NTE

NTE Note/Special Instruction

Optional · Max use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

Code identifying the functional area or purpose for which the note applies.

• ACT: Action
• BOL: Bill of Lading Note
• DEL: Delivery
• DOD: Description of Damage
• INT: General Order Instructions
• LIN: Line Item
• LOI: Loading Instructions
• SPH: Special Handling
• ZZZ: Mutually Defined

NTE-02 · 3 · Free Form Message · Required · String (AN) · Min 1 Max 60

Free-form text.

040 Heading > DTM

DTM Date/Time Reference Estimated Delivery

Optional · Max use 1

To specify pertinent dates and times

Variants (all may be used)

DTMDate/Time Reference Shipped

At least one of Date (DTM-02) or Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time.

Usage notes

Mandatory on Advance Notification Option ONLY - We use this as an estimated ship date for backorders.

• 017: Estimated Delivery

DTM-02 · 373 · Date · Optional · Date (DT) · YYMMDD format

Date (YYMMDD).

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM format

Time expressed in 24-hour clock time (HHMMSS) (Time range: 000000 through 235959)

Usage notes

Time is only needed on 011.

DTM-05 · 624 · Century · Optional · Numeric (N0) · Min 2 Max 2

The first two characters in the designation of the year (CCYY).

040 Heading > DTM

DTM Date/Time Reference Shipped

Required · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMDate/Time Reference Estimated Delivery

At least one of Date (DTM-02) or Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time.

• 011: Shipped

DTM-02 · 373 · Date · Optional · Date (DT) · YYMMDD format

Date (YYMMDD).

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM format

Time expressed in 24-hour clock time (HHMMSS) (Time range: 000000 through 235959)

Usage notes

Time is only needed on 011.

DTM-05 · 624 · Century · Optional · Numeric (N0) · Min 2 Max 2

The first two characters in the designation of the year (CCYY).

Detail

HL Loop Shipment Required Max >1

010 Detail > HL Loop Shipment > HL

HL Hierarchical Level

Required · Max use 1

To identify dependencies among and the content of hierarchically related groups of data segments.

• The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure.

• HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment, and would be incremented by one in each subsequent HL segment within the transaction.

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure.

• HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction.
  For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order or item level information.

• S: Shipment

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

Code indicating whether if there are hierarchical child data segments subordinate to the level being described.

• HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

110 Detail > HL Loop Shipment > TD1

TD1 Carrier Details (Quantity and Weight)

Optional · Max use 20

To specify the transportation details relative to commodity, weight and quantity.

If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required

If Commodity Code Qualifier (TD1-03) is present, then Commodity Code (TD1-04) is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

TD1-01 · 103 · Packaging Code · Optional · String (AN) · Min 5 Max 5

Code identifying the type of packaging. Part 1. Packaging form. Part 2.
Packaging Material.

TD1-02 · 80 · Lading Quantity · Optional · Numeric (N0) · Min 1 Max 7

Number of units (pieces) of the lading commodity.

TD1-03 · 23 · Commodity Code Qualifier · Optional · Identifier (ID) · Min 1 Max 1

Code identifying the commodity coding system used for Commodity Code.

TD1-04 · 22 · Commodity Code · Optional · String (AN) · Min 1 Max 16

Code describing a commodity or group of commodities.

TD1-06 · 187 · Weight Qualifier · Optional · Identifier (ID)

Code defining the type of weight.

• G: Gross Weight

TD1-07 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 8

Numeric value of weight.

TD1-08 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit of measurement.

120 Detail > HL Loop Shipment > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

To specify the carrier, sequence of routing and to provide transit time information

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

At least one of Identification Code Qualifier (TD5-02) or Transportation Method/Type Code (TD5-04) is required

If Location Qualifier (TD5-07) is present, then Location Identifier (TD5-08) is required

TD5-01 · 133 · Routing Sequence Code · Optional · Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement.

• 1: 1st-9th Carrier after Origin Carrier
• B: Origin/Delivery Carrier (Any Mode)

TD5-02 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67).

• When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

• 2: Standard Carrier Alpha Code (SCAC)

TD5-03 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 17

Code identifying a party.

TD5-04 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

Code specifying the method or type of transportation for the shipment.

• A: Air
• AE: Air Express
• E: Expedited Truck
• LT: Less Than Trailer Load (LTL)
• M: Motor (Common Carrier)
• U: Private Parcel Service

TD5-07 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location.

• OR: Origin (Shipping Point)

TD5-08 · 310 · Location Identifier · Optional · String (AN) · Min 1 Max 25

Code which identifies a specific location.

130 Detail > HL Loop Shipment > TD3

TD3 Carrier Details (Equipment)

Optional · Max use 12

To specify transportation details relating to the equipment used by the carrier.

If Weight Qualifier (TD3-04) is present, then Weight (TD3-05) and Unit of Measurement Code (TD3-06) are required

TD3-01 · 40 · Equipment Description Code · Required · Identifier (ID)

Code identifying type of equipment used for shipment.

• TL: Trailer (not otherwise specified)

TD3-03 · 207 · Equipment Number · Optional · String (AN) · Min 1 Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred).

TD3-04 · 187 · Weight Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code defining the type of weight.

TD3-05 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 8

Numeric value of weight.

TD3-06 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit of measurement.

TD3-07 · 102 · Ownership Code · Optional · Identifier (ID) · Min 1 Max 1

Code indicating the relationship of equipment to carrier.

140 Detail > HL Loop Shipment > TD4

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

Optional · Max use 5

To specify transportation special handling requirements or hazardous materials information or both

If Hazardous Material Code Qualifier (TD4-02) is present, then Hazardous Material Class Code (TD4-03) is required

At least one of Hazardous Material Code Qualifier (TD4-02) or Description (TD4-04) is required

TD4-02 · 208 · Hazardous Material Code Qualifier · Optional · Identifier (ID)

Code which qualifies the Hazardous Material Class Code (209).

• 9: Title 49, Code of Federal Regulations (CFR)
• D: Hazardous Materials ID, DOT
• R: Bureau of Explosives (BOE) 6000 Tariff

TD4-03 · 209 · Hazardous Material Class Code · Optional · String (AN) · Min 2 Max 4

Code specifying the kind of hazard for a material.

TD4-04 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content.

150 Detail > HL Loop Shipment > REF

REF Reference Numbers Bill of Lading Number

Optional · Max use 200

To specify identifying numbers.

REF-01 · 128 · Reference Number Qualifier · Required · Identifier (ID)

Code qualifying the Reference Number.

Usage notes

Dropship orders:
This is the UPS/FedEx Tracking Number and is mandatory.
If there are more than 1 box for the line items, please use the REF*CN in the detail loop below and place the BOM number in this field.

Non Dropship Orders:
Please use the appropriate code that MATCHES the number on the paperwork that accompanies the shipment

The list below is a hieratical list; this item will be used to match your shipment in our system.
Use BM 1st, if missing use PK, if missing use IV, if missing, uses the BSN02.

• BM: Bill of Lading Number
  One of these three is mandatory for Atech MotorSports/Summit Racing.

• CN: Carrier's Reference Number (PRO/Invoice)
• IV: Seller's Invoice Number
  One of these three is mandatory for Atech MotorSports/Summit Racing.

• PK: Packing List Number
  One of these three is mandatory for Atech MotorSports/Summit Racing.

REF-02 · 127 · Reference Number · Required · String (AN) · Min 1 Max 20

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

210 Detail > HL Loop Shipment > FOB

FOB F.O.B. Related Instructions

Optional · Max use 1

To specify transportation instructions relating to shipment

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges.

• FOB01 indicates which party will pay the carrier.

• BP: Paid by Buyer
• CC: Collect
• PC: Prepaid but Charged to Customer
• PS: Paid by Seller

N1 Loop Party to be Billed For Other Than Freight(Bill To) Optional Max 1

Variants (all may be used)

N1 Loop Ship FromN1 Loop Ship To

220 Detail > HL Loop Shipment > N1 Loop Party to be Billed For Other Than Freight(Bill To) > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity or a physical location.

Usage notes

If different from ISA receiver.

• BT: Party to be Billed For Other Than Freight(Bill To)

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

Free-form name.

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67).

• 91: Assigned by Seller or Seller's Agent
• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 17

Code identifying a party.

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N1 Loop Ship From Required Max >1

Variants (all may be used)

N1 Loop Party to be Billed For Other Than Freight(Bill To)N1 Loop Ship To

220 Detail > HL Loop Shipment > N1 Loop Ship From > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity or a physical location.

Usage notes

Required from 850 N1SE04.

• SF: Ship From

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

Free-form name.

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67).

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 17

Code identifying a party.

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N1 Loop Ship To Optional Max 1

Variants (all may be used)

N1 Loop Party to be Billed For Other Than Freight(Bill To)N1 Loop Ship From

220 Detail > HL Loop Shipment > N1 Loop Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity or a physical location.

Usage notes

Required but not for dropship.

• ST: Ship To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

Free-form name.

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67).

• 91: Assigned by Seller or Seller's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 17

Code identifying a party.

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

HL Loop Order Required Max >1

010 Detail > HL Loop Shipment > HL Loop Order > HL

HL Hierarchical Level

Required · Max use 1

To identify dependencies among and the content of hierarchically related groups of data segments.

• The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure.

• HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment, and would be incremented by one in each subsequent HL segment within the transaction.

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to.

• HL02 identifies the Hierarchical ID Number of the HL segment to which the current HL segment is subordinate.

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure.

• HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction.
  For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order or item level information.

• O: Order

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

Code indicating whether if there are hierarchical child data segments subordinate to the level being described.

• HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

050 Detail > HL Loop Shipment > HL Loop Order > PRF

PRF Purchase Order Reference

Required · Max use 1

To provide reference to a specific purchase order

PRF-01 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser.

PRF-04 · 323 · Purchase Order Date · Optional · Date (DT) · YYMMDD format

Date assigned by the purchaser to Purchase Order.

200 Detail > HL Loop Shipment > HL Loop Order > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

At least one of Date (DTM-02) or Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time.

• 008: Purchase Order Received

DTM-02 · 373 · Date · Optional · Date (DT) · YYMMDD format

Date (YYMMDD).

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM format

Time expressed in 24-hour clock time (HHMMSS) (Time range: 000000 through 235959)

DTM-05 · 624 · Century · Optional · Numeric (N0) · Min 2 Max 2

The first two characters in the designation of the year (CCYY).

HL Loop Item Required Max >1

010 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > HL

HL Hierarchical Level

Required · Max use 1

To identify dependencies among and the content of hierarchically related groups of data segments.

• The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure.

• HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment, and would be incremented by one in each subsequent HL segment within the transaction.

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to.

• HL02 identifies the Hierarchical ID Number of the HL segment to which the current HL segment is subordinate.

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure.

• HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction.
  For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order or item level information.

• I: Item

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

Code indicating whether if there are hierarchical child data segments subordinate to the level being described.

• HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

• 0: No Subordinate HL Segment in This Hierarchical Structure.

020 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > LIN

LIN Item Identification

Required · Max use 1

To specify basic item identification data.

If Product/Service ID Qualifier (LIN-08) is present, then Product/Service ID (LIN-09) is required

If Product/Service ID Qualifier (LIN-10) is present, then Product/Service ID (LIN-11) is required

If Product/Service ID Qualifier (LIN-12) is present, then Product/Service ID (LIN-13) is required

If Product/Service ID Qualifier (LIN-14) is present, then Product/Service ID (LIN-15) is required

If Product/Service ID Qualifier (LIN-16) is present, then Product/Service ID (LIN-17) is required

If Product/Service ID Qualifier (LIN-18) is present, then Product/Service ID (LIN-19) is required

If Product/Service ID Qualifier (LIN-20) is present, then Product/Service ID (LIN-21) is required

If Product/Service ID Qualifier (LIN-22) is present, then Product/Service ID (LIN-23) is required

If Product/Service ID Qualifier (LIN-24) is present, then Product/Service ID (LIN-25) is required

If Product/Service ID Qualifier (LIN-26) is present, then Product/Service ID (LIN-27) is required

If Product/Service ID Qualifier (LIN-28) is present, then Product/Service ID (LIN-29) is required

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 11

Alphanumeric characters assigned for differentiation within a transaction set.

• LIN01 is the line item identification

Usage notes

The following 2 elements occur 1 to 14 times (three required). Include all that apply. May be in any sequence.

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• LIN02 through LIN31 provide for fifteen (15) different product/service ID's for each item. For Example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-04 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-05 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-20 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-21 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-22 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-23 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-24 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-25 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-26 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-27 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

LIN-28 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BL: Brand/Label 3-character code
• BP: Buyer's Part Number
  Required

• PL: SRE Purchase Order Line #(5 Pos)
  Preferred

• SR: Replacement Part Number
• SS: Superseded Part Number
• UP: UPC
• VP: Vendor's Part Number
  Required

LIN-29 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

Identifying number for a product or service.

030 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > SN1

SN1 Item Detail (Shipment)

Required · Max use 1

To specify line item detail relative to shipment

If Quantity Ordered (SN1-05) is present, then Unit of Measurement Code (SN1-06) is required

SN1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 11

Alphanumeric characters assigned for differentiation within a transaction set.

• SN101 is the ship notice line item identification.

SN1-02 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set.

SN1-03 · 355 · Unit of Measurement Code · Required · Identifier (ID)

Code identifying the basic unit of measurement.

• SN103 defines the unit of measurement for both SN102 and SN104.

• EA: Each

SN1-04 · 646 · Quantity Shipped to Date · Optional · Decimal number (R) · Min 1 Max 9

Number of units shipped to date.

SN1-05 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 9

Quantity ordered.

SN1-06 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit of measurement.

SN1-08 · 668 · Line Item Status Code · Optional · Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer.

Usage notes

Summit would like this field.

If you use the “IB” then the SN102 “Number of Units Shipped” needs to have the number of units backordered in that field. If you leave the value a 0 then no items will be backordered.

These codes are only valid if the BSN01 is 00.

• AC: Item Accepted and Shipped
• BP: Item Accepted - Partial Shipment, Balance Backordered
• IB: Item Backordered

040 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > SLN

SLN Subline Item Detail

Optional · Max use 100

To specify product subline detail item data

If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required

SLN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 11

Alphanumeric characters assigned for differentiation within a transaction set.

• SLN01 is the identifying number for the subline item. It is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-03 · 661 · Configuration Code · Required · Identifier (ID)

Code indicating the relationship of the subline item to the baseline item.

• A: Added
• D: Deleted
• I: Included
• S: Substituted

SLN-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity.

SLN-05 · 355 · Unit of Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit of measurement.

SLN-06 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 14

Price per unit of product, service, commodity, etc.

SLN-07 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item.

• BD: Before Discount
• DS: Discount
• NC: No Charge
• NT: Net

060 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > PO4

PO4 Item Physical Details

Optional · Max use 1

To specify the physical qualities, packaging, weights and dimensions relating to the item.

If Size (PO4-02) is present, then Unit of Measurement Code (PO4-03) is required

If Weight Qualifier (PO4-05) is present, then at least one of Gross Weight per Pack (PO4-06) or Unit of Measurement Code (PO4-07) is required

If Unit of Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required

PO4-01 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

Number of inner pack units per outer pack unit.

PO4-02 · 357 · Size · Optional · Decimal number (R) · Min 1 Max 8

Size of supplier units in pack.

PO4-03 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit of measurement.

• PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

PO4-04 · 103 · Packaging Code · Optional · String (AN) · Min 5 Max 5

Code identifying the type of packaging. Part 1. Packaging form. Part 2.
Packaging Material.

PO4-05 · 187 · Weight Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code defining the type of weight.

PO4-06 · 384 · Gross Weight per Pack · Optional · Decimal number (R) · Min 1 Max 9

Numeric value of gross weight per pack.

PO4-07 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit of measurement.

PO4-10 · 82 · Length · Optional · Decimal number (R) · Min 1 Max 8

Largest horizontal dimension of an object measured when the object is in the upright position.

PO4-11 · 189 · Width · Optional · Decimal number (R) · Min 1 Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position.

PO4-12 · 65 · Height · Optional · Decimal number (R) · Min 1 Max 8

Vertical dimension of an object measured when the object is in the upright position.

PO4-13 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit of measurement.

• PO410 defines the unit of measure for PO408, PO409, and PO410.

070 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > PID

PID Product/Item Description

Optional · Max use 200

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description.

• If PID01 = "F", then PID05 is used. If PID01 = "S", then PID04 is used. If PID01 = "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content.

140 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > TD4

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

Optional · Max use 5

To specify transportation special handling requirements or hazardous materials information or both

If Hazardous Material Code Qualifier (TD4-02) is present, then Hazardous Material Class Code (TD4-03) is required

At least one of Hazardous Material Code Qualifier (TD4-02) or Description (TD4-04) is required

TD4-02 · 208 · Hazardous Material Code Qualifier · Optional · Identifier (ID)

Code which qualifies the Hazardous Material Class Code (209).

• 9: Title 49, Code of Federal Regulations (CFR)
• D: Hazardous Materials ID, DOT
• R: Bureau of Explosives (BOE) 6000 Tariff

TD4-03 · 209 · Hazardous Material Class Code · Optional · String (AN) · Min 2 Max 4

Code specifying the kind of hazard for a material.

TD4-04 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content.

150 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > REF

REF Reference Numbers Carrier's Reference Number (PRO/Invoice)

Optional · Max use 200

To specify identifying numbers.

Variants (all may be used)

REFReference Numbers Mutually Defined

REF-01 · 128 · Reference Number Qualifier · Required · Identifier (ID)

Code qualifying the Reference Number.

Usage notes

Mainly for Multiple Box DROP SHIP ORDERS: This is the UPS/FedEx Tracking Number as is necessary only if Multiple boxes are present. Otherwise, please fill in the REF*BM segment in the header.

• CN: Carrier's Reference Number (PRO/Invoice)

REF-02 · 127 · Reference Number · Required · String (AN) · Min 1 Max 30

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content.

Usage notes

Not necessary, but could be nice for carrier ID.

150 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > REF

REF Reference Numbers Mutually Defined

Optional · Max use 1

To specify identifying numbers.

Variants (all may be used)

REFReference Numbers Carrier's Reference Number (PRO/Invoice)

REF-01 · 128 · Reference Number Qualifier · Required · Identifier (ID)

Code qualifying the Reference Number.

Usage notes

Use this REF to send notes for the line.

• ZZ: Mutually Defined

REF-02 · 127 · Reference Number · Required · String (AN) · Min 1 Max 30

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content.

Usage notes

Continuation, if over 30 positions

200 Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

At least one of Date (DTM-02) or Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time.

Usage notes

Required if Status is Backordered, otherwise the DTP 017 in the Header will be used.

Used on Advance Notification if line is different from the outer loop DTM.

We use this as an estimated ship date for backorders.

• 017: Estimated Delivery

DTM-02 · 373 · Date · Optional · Date (DT) · YYMMDD format

Date (YYMMDD).

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM format

Time expressed in 24-hour clock time (HHMMSS) (Time range: 000000 through 235959)

DTM-05 · 624 · Century · Optional · Numeric (N0) · Min 2 Max 2

The first two characters in the designation of the year (CCYY).

Summary

010 Summary > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set.

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 6

Total number of segments included in a transaction set including ST and SE segments.

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number assigned by the originator for a transaction set.

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element.

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender.

EDI Samples

Sample 1

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240513*2011*U*00302*000000001*0*T*>~
GS*SH*SENDERGS*RECEIVERGS*240513*201100*000000001*X*003020~
ST*856*0001~
BSN*00*<unique number>*240513*1111~
NTE*INT*<message from vendor>~
DTM*011**1111**20~
DTM*017*240513***20~
HL*1*0*S~
TD1*pack#*1~
TD5*B*2*FEDG*M~
TD3*TL**NOTAVL~
TD4**9*1111*<Special Handling/Hazardous Description>~
REF*CN*<UPS Tracking #>~
REF*BM*111111~
REF*PK*<Packing List>~
REF*IV*111111~
FOB*CC~
N1*SF*<your company name>*92*111111~
N1*ST*SUMMIT RACING EQUIPMENT*91*111111~
N1*BT*SUMMIT RACING EQUIPMENT*92*111111~
HL*2*1*O~
PRF*111111~
DTM*008*240513***20~
HL*3*2*I~
LIN**VP*<your part number>*BP*111111*PL*<Summit Racing line Number>~
SN1**111111*EA**111111*11**AC~
SLN*111111**A*111111*EA*111111*BD~
PO4*111111*111111*11*11111~
PID*F****<Description>~
TD4**R*1111*<Special Handling/Hazardous Description>~
REF*CN*<UPS Tracking number>~
REF*ZZ*<message from vendor>*<Optional, over 30 characters message>~
DTM*017*240513***20~
HL*4*2*I~
LIN**VP*<your part number>*BP*111111*PL*<Summit Racing line Number>~
SN1**111111*EA**111111*11**BP~
SLN*111111**S*111111*11*111111*NC~
PO4*111111*111111*11*11111~
PID*F****<Description>~
TD4**D*1111*<Special Handling/Hazardous Description>~
REF*CN*<UPS Tracking number>~
REF*ZZ*<message from vendor>*<Optional, over 30 characters message>~
DTM*017*240513***20~
HL*5*1*O~
PRF*111111~
DTM*008*240513***20~
HL*6*5*I~
LIN**VP*<your part number>*BP*<Summit Racing Equipment Prt#>*PL*<Summit Racing line Number>~
SN1**111111*EA**111111*11**AC~
SLN*111111**S*111111*11*111111*NT~
PO4*111111*111111*11*11111~
PID*F****<Description>~
TD4**9*1111*<Special Handling/Hazardous Description>~
REF*CN*<UPS Tracking number>~
REF*ZZ*<message from vendor>*<Optional, over 30 characters message>~
DTM*017*240513***20~
CTT*3*1~
SE*56*0001~
GE*1*000000001~
IEA*1*000000001~