Stedi maintains this guide based on public documentation from Stedi. Contact Stedi for official EDI specifications. To report any errors in this guide, please contact us.

X12 940 Warehouse Shipping Order (new)

X12 Release 4010

—

Delimiters

~ Segment
* Element
> Component

EDI samples

None included

View the latest version of this implementation guide as an interactive webpage

https://www.stedi.com/app/guides/view/stedi-inc/warehouse-shipping-order-new/01HJMF9QPPAFCHAQDWVQ02MBZM

Build EDI implementation guides at stedi.com

Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Shipping Order Identification

Administrative Communications Contact

Max use 5

Optional

090

Reference Identification

Delivery Requested on This Date

Requested Ship Date/Pick-up Date

Note/Special Instruction

Warehouse Carrier Information

Line Item Detail - Warehouse

Line Item Detail - Description

Max use 5

Optional

040

Reference Identification

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

OW: Warehouse Shipping Order (940)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

940: Warehouse Shipping Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

W05

020

Heading > W05

Shipping Order Identification

RequiredMax use 1

—

Example

W05-01

473

Order Status Code

Required

Identifier (ID)

—

F: Cancel
N: Original
R: Change

W05-02

285

Depositor Order Number

Required

String (AN)

Min 1Max 22

—

W05-03

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

0100 Loop

OptionalMax >1

040

Heading > 0100 Loop > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
CN: Consignee
SF: Ship From
ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
91: Assigned by Seller or Seller's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

060

Heading > 0100 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

070

Heading > 0100 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

PER

080

Heading > 0100 Loop > PER

Administrative Communications Contact

OptionalMax use 5

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

IC: Information Contact

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-05

365

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

PER-06

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-07

365

Communication Number Qualifier

Optional

Identifier (ID)

—

FX: Facsimile

PER-08

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

0100 Loop end

090

Heading > N9

Reference Identification

OptionalMax use 10

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

BM: Bill of Lading Number
CO: Customer Order Number
DP: Department Number
IA: Internal Vendor Number
PO: Purchase Order Number

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

G62

110

Heading > G62

Delivery Requested on This Date

OptionalMax use 10

—

Example

Variants (all may be used)

G62Requested Ship Date/Pick-up Date

If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required

G62-01

432

Date Qualifier

Required

Identifier (ID)

—

02: Delivery Requested on This Date

G62-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

G62-03

176

Time Qualifier

Optional

Identifier (ID)

—

5: Delivery Requested Scheduled Time

G62-04

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

G62

110

Heading > G62

Requested Ship Date/Pick-up Date

OptionalMax use 1

—

Example

Variants (all may be used)

G62Delivery Requested on This Date

If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required

G62-01

432

Date Qualifier

Required

Identifier (ID)

—

10: Requested Ship Date/Pick-up Date

G62-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

G62-03

176

Time Qualifier

Optional

Identifier (ID)

—

4: Pickup Requested Scheduled Time

G62-04

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

NTE

120

Heading > NTE

Note/Special Instruction

OptionalMax use >1

—

Example

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

—

DEL: Delivery
SPH: Special Handling
WHI: Warehouse Instruction

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

W66

140

Heading > W66

Warehouse Carrier Information

OptionalMax use 1

—

Example

W66-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect
DE: Per Contract
PP: Prepaid (by Seller)

W66-02

Transportation Method/Type Code

Required

Identifier (ID)

—

H: Customer Pickup
M: Motor (Common Carrier)

W66-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

W66-10

140

Standard Carrier Alpha Code

Optional

Identifier (ID)

Min 2Max 4

—

Heading end

Detail

0300 Loop

RequiredMax >1

005

Detail > 0300 Loop > LX

Assigned Number

RequiredMax use 1

—

Example

LX-01

554

Assigned Number

Required

Numeric (N0)

Min 1Max 6

—

0310 Loop

RequiredMax >1

W01

020

Detail > 0300 Loop > 0310 Loop > W01

Line Item Detail - Warehouse

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (W01-06) or Product/Service ID (W01-07) is present, then the other is required

W01-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

W01-02

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case
EA: Each
KG: Kilogram
LB: Pound

W01-03

438

U.P.C. Case Code

Optional

String (AN)

Min 12Max 12

—

W01-04

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

W01-05

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

W01-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

LT: Lot Number

W01-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

W01-13

451

Warehouse Lot Number

Required

String (AN)

Min 1Max 12

—

G69

030

Detail > 0300 Loop > 0310 Loop > G69

Line Item Detail - Description

OptionalMax use 5

—

Example

G69-01

369

Free-form Description

Required

String (AN)

Min 1Max 45

—

040

Detail > 0300 Loop > 0310 Loop > N9

Reference Identification

OptionalMax use 200

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

LI: Line Item Identifier (Seller's)

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

0310 Loop end

0300 Loop end

Detail end

Summary

W76

010

Summary > W76

Total Shipping Order

RequiredMax use 1

—

Example

If either Weight (W76-02) or Unit or Basis for Measurement Code (W76-03) is present, then the other is required

W76-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

W76-02

Weight

Optional

Decimal number (R)

Min 1Max 10

—

W76-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

KG: Kilogram
LB: Pound

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.