X12 880 Grocery Products Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Invoice Transaction Set (880) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request payment from a retailer or wholesaler organization. This transaction set is to be used for standalone detail billing and cannot be used for statement billing or credit/debit adjustments.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- GP
- Grocery Products Invoice (880)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
- 004010UCS
- Uniform Communication Standard; The EDI standard maintained and utilized by the grocery industry.
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 880
- Grocery Products Invoice
Invoice Identification
To transmit identifying dates and numbers for this transaction set
Date expressed as CCYYMMDD
- G0101 is the invoice issue date.
Date expressed as CCYYMMDD
- G0103 is the date assigned by the purchaser to the purchase order.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- AP
- Accounts Payable
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Carrier Detail
To specify details of the transportation equipment and carrier routing details
Code specifying the method or type of transportation for the shipment
Prefix or alphabetic part of an equipment unit's identifying number
ID Number
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Terms of Sale
To specify the terms of sale
- The G23 segment can be used at the header level or detail level, but not both.
When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.
Code identifying type of payment terms
- If G2301 equals "04" (deferred or installment) then either G2313 or G2314 is required and the data in the segment pertains only to the portion of the invoice described in G2313 or G2314. If G2301 equals "11" (elective) then G2304 is required. If G2301 is not equal to "05"' (discount not applicable) then (G2305 or G2310) and (G2306 or G2307) is required. If G2301 equals "ZZ" (other) then G2315 is required. Multiple use of this segment when G2301 equals "04" (deferred or installment) always implies an "AND" relationship. When G2301 equals "06" (mixed) or "11" (elective) an "OR" relationship is always implied.
- 01
- Basic
Code identifying the beginning of the terms period
- 3
- Invoice Date
Date from which payment terms are calculated expressed in format CCYYMMDD
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Percentage only, without the percent sign.
Required only if cash discount given.
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Last day for a cash discount.
Required only if cash discount is given.
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days from invoice date for a cash discount.
Required only if cash discount is given.
Date when total invoice amount becomes due expressed in format CCYYMMDD
The latest date the invoice is due
Number of days until total invoice amount is due (discount not applicable)
The latest number of days from invoice date the invoice is due.
Total amount of terms discount
- G2310 is a memo figure requiring specific payment performance and therefore should not be negative.
Amount of the cash discount.
Required only if cash discount is given.
Amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount)
The discount amount due if paid no later than the value in G2306. Required only if cash discount is given.
Amount upon which the terms discount amount is calculated
The Amount subject to the cash discount percentage.
Required only if cash discount is given.
F.O.B. Information
To transmit information pertaining to method of freight payment and transfer of title
Code identifying payment terms for transportation charges
Name
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill To
- RE
- Remit To
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Allowance or Charge
To specify allowances, charges, or services
To list the total pickup charge in the header section, use this format. The pickup amount must be negative:
G725402******-7518~
G73*CUSTOMER PICKUP~
For sales tax of $40.89:
G7253706******4089~
Code identifying the type of allowance or charge
- 51
- Trade Discount
- 54
- Pick-up Allowance
- 62
- Spoils Allowance
- 80
- Off Invoice Allowance
- 95
- Swell
- 516
- Shipping and Handling
- 525
- CRV
- 537
- Sales Tax
Code indicating method of handling for an allowance or charge
Handling Code
For CRV = G7202 = 06
For Pickup Allowance =
G7202 = 02
For Sales Tax = G7202 =
06
For Spoils = G7202 = 02
For shipping and handling –
G7202 = 06
- 02
- Pickup Allowance; Spoils
- 06
- CRV; Sales Tax; Shipping and Handling
The number assigned by a vendor referencing an allowance, promotion, deal or charge
Total dollar amount for the allowance or charge
An allowance should be shown as a negative number.
If CRV, this value is a positive value
If Pickup Allowance, this value is negative.
For Sales Tax, this value is positive.
For shipping and handling, this charge is positive.
Allowance or Charge Description
To describe the allowance or charge in free-form format
Detail
Item Detail - Invoice
To specify the basic and most frequently used line item data for the invoice and related transactions
- Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G1702 qualifies G1701.
- CA
- Case
Gross unit cost within the appropriate price bracket for a line item
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
This value is found in G68004 of the EDI875 Purchase Order. Does not
contain the check digit.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Use "PI" only when the product does not have a UPC number.
This value is found in G6805 of the EDI875 Purchase Order.
Line Item Detail - Description
To describe an item in free-form format
Item Packing Detail
To specify packing details of the items shipped
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
- 54
- Pick-up Allowance
- 62
- Spoils Allowance
- 80
- Off Invoice Allowance
- 525
- CRV
- 537
- Sales Tax
Code indicating method of handling for an allowance or charge
- 02
- Pickup Allowance; Spoils
- 06
- CRV; Sales Tax
The number assigned by a vendor referencing an allowance, promotion, deal or charge
Allowance or Charge Rate per Unit
An allowance should be shown as a negative number.
Use G7205 or G7208, but not both.
If CRV, this value should be positive.
Allowance or Charge Description
To describe the allowance or charge in free-form format
Summary
Total Invoice Quantity
To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G3102 qualifies G3101.
- CA
- Case
- UN
- Unit
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Total Dollars Summary
To specify the total invoice amount, including charges less allowances, before terms discount
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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