X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- INV
- Invoice Instruction
A free-form description to clarify the related data elements and their content
The perishable agricultural commodities listed on this invoice are sold subject to the statutory trust authorized by section 5(c) of the Perishable Agricultural Commodities Act, 1930 (7U.S.C. 499e(c)). The seller of these commodities retains a trust claim over these commodities, all inventories
of food or other products derived from these commodities, and any receivables or proceeds from the sale of these commodities until full payment is received." In the event collection action becomes necessary, Buyer agrees to pay all costs of collection, including attorneys' fees.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Customer Reference Number
To specify identifying information
Code qualifying the Reference Identification
- CR
- Customer Reference Number
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
Code qualifying the Reference Identification
- VN
- Vendor Order Number
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
JR Simplot JD Edwards Address Book Number Represented by a 6-digit number beginning with 708.
i.e. 708xxx
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- RE
- Party to receive commercial invoice remittance
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
0377912820000
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
Code identifying the beginning of the terms period
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Date/Time Reference
To specify pertinent dates and times
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- LB
- Pound
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- PE
- Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UA
- U.P.C./EAN Case Code (2-5-5)
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Total Invoice Amount including all charges and allowances.
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Amount subject to cash discount.
Monetary amount
- TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
Discounted invoice amount.
Carrier Detail
To specify transportation details for the transaction
Code specifying the method or type of transportation for the shipment
- H
- Customer Pickup
- M
- Motor (Common Carrier)
- R
- Rail
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A172
- Administrative
- A960
- Carrier
- B020
- Certificate of Conformance
- B980
- Deadhead Mileage Charge
- C200
- Detention Unloading
- C210
- Determined Freight
- C370
- Diversion Charge
- D140
- Forwarding Charge
- D200
- Freight Charges to Destination
- D240
- Freight
- D270
- Fuel Surcharge
- D370
- Government Inspection
- D980
- Insurance
- E170
- Labeling
- F180
- Pallet
- F340
- Pick/Up
- H390
- Stop-off Charge
- H400
- Stopcharge
- H430
- Storage
- I200
- Transfer Charge
- I380
- Unloading (Labor Charges)
- ZZZZ
- Mutually Defined
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*IN*SENDERGS*RECEIVERGS*20231120*041804*000000001*X*004010~
ST*810*0001~
BIG*20110307*52762946*20110211*31234567***DI~
NTE*INV*The perishable agricultural commodities listed on this invoice are sol~
NTE*INV*d subject to the statutory trust authorized by Section 5(C) of the Per~
NTE*INV*ishable Agricultural Commodities Act, 1930 (7U.S.C.499E(C)). The Selle~
NTE*INV*r of these commodities retains a trust claim over these commodities, a~
NTE*INV*ll inventories of food or other products derived from these commoditie~
NTE*INV*s and any receivables or proceeds from the sales of these commodities~
NTE*INV*until full payment is received. In the event collection action becomes~
NTE*INV* necessary, Buyer agrees to pay all costs of collection, including att~
NTE*INV*orneys fees. Failure to pay when due will result in the addition of an~
NTE*INV* interest charge at the rate of 1.5% per month. This invoice may not r~
NTE*INV*eflect actual customer delivered cost. Compliance with US Law for Comm~
NTE*INV*odities, technology or software that are sold domestically: Compliance~
NTE*INV* with the U.S. Export Administration Regulations (EAR) must be adhered~
NTE*INV* to if the U.S. buyer intends to re-sell products. The buyer must not~
NTE*INV*violate any U.S. Export Law, Regulation, Act, or Executive Order. If t~
NTE*INV*he buyer in the U.S. is uncertain about any practice that may violate~
NTE*INV*US Law regarding our product(s), the U.S. buyer must request guidance~
NTE*INV*from our export compliance staff.~
CUR*ZZ*USD~
REF*CR*3381448~
REF*VN*1254359~
N1*BT*XYZ*9*0000123456789~
N3* Bill to Address~
N4*City*ST*12345-6789*US~
N1*ST*XYZ*9*0000123456789~
N3*Ship to Address~
N4*City*ST*12345*US~
N1*RE*J.R. SIMPLOT COMPANY*9*0000123456789~
N3*PO Box 100948~
N4*Atlanta*GA*30384-0948~
N1*SF*J.R. SIMPLOT COMPANY*92*123456~
ITD*08*3*0*20110317*10*20110322*15*123456~
DTM*011*20110306~
FOB*PP~
IT1*1*1026*CA*000.000*PE*UK*10071179009894~
PID*F****Fries Seas Wedge 14Cut 6/6# KFC~
PO4*6~
IT1*2*126*CA*000.000*PE*UK*10071179017073~
PID*F****Fries Seas BatrBites 6/6#LowNa Taco Bell 00885251282593~
PO4*6~
TDS*0000000*0000000*0000000*00000~
CAD*M***SCAC*Carrier Name~
SAC*C*D240***000000**********Freight~
SAC*C*D270***000000**********Freight~
ISS*1154*CA*43776*LB~
CTT*2~
SE*49*0001~
GE*1*000000001~
IEA*1*000000001~
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