Shoe Carnival
/
Ship Notice/Manifest
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Shoe Carnival. Contact Shoe Carnival for official EDI specifications. To report any errors in this guide, please contact us.
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X12 856 Ship Notice/Manifest

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Bulk Landed Order 856
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
TD1
110
Carrier Details (Quantity and Weight)
Max use 20
Optional
TD5
120
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
TD3
130
Carrier Details (Equipment)
Max use 12
Optional
REF
150
Bill of Lading Number
Max use 1
Optional
REF
150
Carrier's Reference Number (PRO/Invoice)
Max use 1
Optional
DTM
200
Current Schedule Delivery
Max use 1
Optional
DTM
200
Shipped
Max use 1
Optional
FOB
210
F.O.B. Related Instructions
Max use 1
Optional
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
PRF
050
Purchase Order Reference
Max use 1
Optional
TD1
110
Carrier Details (Quantity and Weight)
Max use 20
Optional
REF
150
Reference Identification
Max use 1
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Usage notes

BSN00281982200907311245*0001

Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30

A unique control number assigned by the original shipper to identify a specific shipment

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BSN03 is the date the shipment transaction set is created.
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BSN04 is the time the shipment transaction set is created.
BSN-05
1005
Hierarchical Structure Code
Required
Identifier (ID)

Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set

0001
Shipment, Order, Packaging, Item
Heading end

Detail

HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
110
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Usage notes

TD1CTN251235*G24504*LB3750CF

Example
TD1-01
103
Packaging Code
Required
String (AN)

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Part 1/2
CTN
Carton
Part 2/2
25
Corrugated or Solid
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

Usage notes

Number of cartons in shipment

TD1-06
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

Gross weight of entire shipment

TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

KG
Kilogram
LB
Pound
TD1-09
183
Volume
Required
Decimal number (R)
Min 1Max 8

Value of volumetric measure

Usage notes

Gross volume of entire shipment

TD1-10
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CF
Cubic Feet
CM
Cubic Meters
TD5
120
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

A valid SCAC is REQUIRED in TD503. If the correct SCAC is unknown, please contact Shoe Carnival’s EDI Department for direction before sending the 856. A list of valid SCACs can be provided.

TD507 and 08 are not required for regular Landed orders.

TD510 and 11 are not required if an estimated arrival date is given in a DTM*067 segment.

Example TD5
TD5*2AVRTMAVERITT EXPRESS***CD5

Example
If Location Qualifier (TD5-07) is present, then Location Identifier (TD5-08) is required
If Transit Time Direction Qualifier (TD5-10) is present, then Transit Time (TD5-11) is required
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

SCAC

TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
C
Consolidation
M
Motor (Common Carrier)
R
Rail
S
Ocean
U
Private Parcel Service
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Free-form carrier name

TD5-07
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

PA
Port of Arrival
PE
Port of Entry
TD5-08
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

Usage notes

U.S. Customs Port Code or Free-form Port name

TD5-10
732
Transit Time Direction Qualifier
Optional
Identifier (ID)

Code specifying the value of time used to measure the transit time

CD
Calendar Days (Includes weekends and Holidays)
TD5-11
733
Transit Time
Optional
Decimal number (R)
Min 1Max 4

The numeric amount of transit time

Usage notes

Number of calendar days between shipping date listed in DTM and estimated arrival date at Shoe Carnival

TD3
130
Detail > HL Loop > TD3

Carrier Details (Equipment)

OptionalMax use 12

To specify transportation details relating to the equipment used by the carrier

Usage notes

If a seal number is available, it should be included in the TD309 element.

Example TD3
TD3TL534907***2572610

Example
TD3-01
40
Equipment Description Code
Required
Identifier (ID)

Code identifying type of equipment used for shipment

CN
Container
TL
Trailer (not otherwise specified)

Domestic Trailer

TD3-03
207
Equipment Number
Required
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

Usage notes

Trailer Number or Container Number

TD3-09
225
Seal Number
Optional
String (AN)
Min 2Max 15

Unique number on seal used to close a shipment

REF
150
Detail > HL Loop > REF

Bill of Lading Number

OptionalMax use 1

To specify identifying information

Usage notes

REFBM06604180002491555

Example
Variants (all may be used)
REFCarrier's Reference Number (PRO/Invoice)
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
150
Detail > HL Loop > REF

Carrier's Reference Number (PRO/Invoice)

OptionalMax use 1

To specify identifying information

Usage notes

This REF segment is optional for Direct Shipments, but mandatory for all others

When an order is a drop-shipment order, the carrier’s tracking number should be in REF02.

Example REF
REFCN1532628462

Example
Variants (all may be used)
REFBill of Lading Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

CN
Carrier's Reference Number (PRO/Invoice)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
200
Detail > HL Loop > DTM

Current Schedule Delivery

OptionalMax use 1

To specify pertinent dates and times

Usage notes

This additional DTM segment is required for Direct Shipments, and is required for regular Landed orders if the TD510 and 11 elements do not pass an estimated number of transit days

The estimated arrival date is only required in this DTM segment if a number of transit days is not provided in the TD511 element in the shipping level.

Example DTM
DTM06720100614

Example
Variants (all may be used)
DTMShipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

067
Current Schedule Delivery
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM
200
Detail > HL Loop > DTM

Shipped

OptionalMax use 1

To specify pertinent dates and times

Usage notes

DTM01120100521

Example
Variants (all may be used)
DTMCurrent Schedule Delivery
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

FOB
210
Detail > HL Loop > FOB

F.O.B. Related Instructions

OptionalMax use 1

To specify transportation instructions relating to shipment

Usage notes

Drop-shipments should be Prepaid; Direct Shipments should be Mixed; all other shipments are on a Collect basis.

Example FOB
FOB*CC

Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
CC
Collect
MX
Mixed
PP
Prepaid (by Seller)
N1 Ship From
RequiredMax 1
Variants (all may be used)
Ship To
N1
220
Detail > HL Loop > Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1SFVendor Name92Vendor_Code – the code in N104 can be agreed upon…
N1SF**91Company Name - …or just be the free-form name of the Vendor
N1SF**1

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Ship from Code

N4
250
Detail > HL Loop > Ship From > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

Shoe Carnival would prefer to only receive the five-digit zipcode in N403 and not the ZIP+4 format.

The country of origin is required in N404 for first cost orders and direct shipments, but no landed orders if they are shipped from a U.S. address.

Example N4
N4ANYTOWNCA*90210

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Ship From end
N1 Ship To
RequiredMax 1
Variants (all may be used)
Ship From
N1
220
Detail > HL Loop > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1STShoe Carnival Distribution Center92098
N1ST**9298 – this version is more common and perfectly acceptable

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Ship to Location

N1 Ship To end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
050
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

OptionalMax use 1

To provide reference to a specific purchase order

Usage notes

PRF*859950

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

TD1
110
Detail > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Usage notes

TD1CTN257***G27.56*LB

Example
If either Volume (TD1-09) or Unit or Basis for Measurement Code (TD1-10) is present, then the other is required
TD1-01
103
Packaging Code
Required
String (AN)

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Part 1/2
CTN
Carton
Part 2/2
25
Corrugated or Solid
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

Usage notes

Number of cartons in order level

TD1-06
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

Gross weight of entire order

TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

KG
Kilogram
LB
Pound
TD1-09
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

Usage notes

Gross volume of entire order

TD1-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CF
Cubic Feet
CM
Cubic Meters
REF
150
Detail > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

Providing the invoice number on the 856 is not mandatory. If the invoice number is known at the time the 856 is sent, its inclusion here would be appreciated.

Example REF
REFIV938937

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IV
Seller's Invoice Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Seller Invoice Number

N1 Loop
OptionalMax >1
N1
220
Detail > HL Loop > HL Loop > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Shoe Carnival prefers the use of the “BY” qualifier but can accept either “BY” or “Z7”.

Example N1
N1BY**9298

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
Z7
Mark-for Party
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Destination Store Number
Mark for Store Location

N1 Loop end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PO4
060
Detail > HL Loop > HL Loop > HL Loop > PO4

Item Physical Details

OptionalMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

The PO4 segment is not yet mandatory, but it should be implemented soon. When the PO4 segment is utilized in the Pack Level, all listed elements become Mandatory.

Example PO4
PO412*****46.5LB*23.512*14.25IN

Example
If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required
Optional
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Usage notes

Number of units in carton

PO4-06
384
Gross Weight per Pack
Optional
Decimal number (R)
Min 1Max 9

Numeric value of gross weight per pack

Usage notes

Gross weight of carton

PO4-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

KG
Kilogram
LB
Pound
PO4-10
82
Length
Optional
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

Optional
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PO4-12
65
Height
Optional
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

PO4-13
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO413 defines the unit of measure for PO410, PO411, and PO412.
CM
Centimeter
IN
Inch
MR
Meter
MAN
190
Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

MANGM00009999999000000011

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

UCC/EAN/GS1-128 Serial Shipping Container Code

HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

OptionalMax use 1

To specify basic item identification data

Usage notes

This segment is used with the SN1 segment to describe a “solid” case and can be used in part to describe a “casepack”. The conditionality of the LIN elements become mandatory if the SN1 segment is used.

Example LIN
LIN*UP999999350836

Example
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

UPC

SN1
030
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

OptionalMax use 1

To specify line-item detail relative to shipment

Usage notes

This segment is used with the LIN segment to describe a “solid” case and can be used in part to describe a “casepack”. The conditionality of the SN1 elements become mandatory if the LIN segment is used.

Example SN1
SN16*EA - Item-level
SN1
202*CA - Pack-level

Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

Number of units contained in this carton with the UPC listed in previous LIN segment

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
AS
Assortment

Pack-level

CA
Case

Pack-level

EA
Each

Item-level

PR
Pair

Item-level

SLN
040
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SLN

Subline Item Detail

OptionalMax use 1000

To specify product subline detail item data

Usage notes

If the SLN segments are used to communicate a casepack carton, then all conditional elements become mandatory; If PrePack UPC is used in LIN03, then SLN segments are not required

Example SLNs
SLN1.01**I2EA8.9*UP999999350836 – example of a single SLN segment
SLN*1.01
I1EA*UP883668350874 – example of a 6-pair casepack described with SLN segments
SLN*1.02
I2EA*UP883668350898
SLN*1.03
I2EA*UP883668350911
SLN*1.04
I1EA**UP883668350928

Example
If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN01 is the identifying number for the subline item.
  • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
SLN-03
662
Relationship Code
Required
Identifier (ID)

Code indicating the relationship between entities

  • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
I
Included
SLN-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Quantity of this item, in this case

SLN-05
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

This is the price at which Shoe Carnival dictates each pair of shoes in the casepack be marked.

The selling price is sent with a decimal point only when needed, i.e., $15.95 would be “15.95” and $29.00 would be “29”.

SLN-09
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
UP
U.P.C. Consumer Package Code (1-5-5-1)
SLN-10
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

UPC

HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of HL segments.
    If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Usage notes

CTT*20

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Bulk Landed Order 856

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0246*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20231103*024612*000000001*X*004010
ST*856*3001
BSN*00*0015907*20091027*1549*0001
HL*1**S
TD1*CTN25*32****G*820*LB*1176*CF
TD5**2*AVRT*M*AVERITT*****CD*4
TD3*TL**534907******2572610
REF*BM*06604180002491555
REF*CN*1532628462
DTM*011*20091027
FOB*CC
N1*ST**92*98
N1*SF**1*<DUNS #>
N4*ANYTOWN*MN*99999
HL*2*1*O
PRF*600057
TD1*CTN25*32****G*820*LB*1176*CF
REF*IV*938937
N1*BY**92*98
HL*3*2*P
MAN*GM*00012345670006519801
HL*4*3*I
LIN**UP*737973704418
SN1**1*EA
HL*5*3*I
LIN**UP*737973704425
SN1**1*EA
HL*6*3*I
LIN**UP*737973704371
SN1**1*EA
HL*7*3*I
LIN**UP*737973704388
SN1**1*EA
HL*8*3*I
LIN**UP*737973704395
SN1**1*EA
HL*9*3*I
LIN**UP*737973704401
SN1**1*EA
CTT*9
SE*40*3001
GE*1*000000001
IEA*1*000000001

Drop-shipment Order 856 (1)

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0246*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20231103*024625*000000001*X*004010
ST*856*0001
BSN*00*600374X3*20101227*0810*0001
HL*1**S
TD1*CTN25*1****G*10*LB*854*CF
TD5**2*UPSN*M*UPS
REF*BM*600374X3
REF*CN*1Z12345600374
DTM*011*20101101
DTM*067*20101105
FOB*PP
N1*ST**92*363
N1*SF**1*999999999
N4*CITY OF INDUSTRY*CA*91748
HL*2*1*O
PRF*600374
TD1*CTN25*1****G*10*LB
N1*BY**92*363
HL*3*2*P
MAN*GM*00007379740000000018
HL*4*3*I
LIN**UP*737974517097
SN1**3*EA
HL*5*3*I
LIN**UP*737974517134
SN1**6*EA
HL*6*3*I
LIN**UP*737974517158
SN1**3*EA
HL*7*3*I
LIN**UP*737974517172
SN1**6*EA
CTT*7
SE*33*0001
GE*1*000000001
IEA*1*000000001

Drop-shipment Order 856 (2)

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0246*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20231103*024635*000000001*X*004010
ST*856*0002
BSN*00*600374X5*20101227*0810*0001
HL*1**S
TD1*CTN25*1****G*10*LB*854*CF
TD5**2*UPSN*M*UPS
REF*BM*600374X5
REF*CN*1Z12345600375
DTM*011*20101101
DTM*067*20101105
FOB*PP
N1*ST**92*363
N1*SF**1*999999999
N4*CITY OF INDUSTRY*CA*91748
HL*2*1*O
PRF*600374
TD1*CTN25*1****G*10*LB
N1*BY**92*363
HL*3*2*P
MAN*GM*00007379740000000049
HL*4*3*I
SLN*1**I*3*EA*6.25***UP*737974517301
SLN*2**I*4*EA*6.25***UP*737974517325
SLN*3**I*4*EA*6.25***UP*737974517349
SLN*4**I*4*EA*6.25***UP*737974517363
SLN*5**I*3*EA*6.25***UP*737974517387
CTT*4
SE*27*0002
GE*1*000000001
IEA*1*000000001

Store-packed Order 856

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0246*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20231103*024647*000000001*X*004010
ST*856*411000006
BSN*00*07379710002739670*20100302*1647*0001
HL*1**S
TD1*CTN25*13****G*151*LB*854*CF
TD5**2*CNWY*M*CONWAY TRANSPORTATION*****CD*3
TD3*TL**534907
REF*BM*07379710002739670
REF*CN*1532628462
DTM*011*20100302
FOB*CC
N1*ST**92*98
N1*SF**91*SHOE VENDOR CO.
N4*ANYTOWN*MO*90210
HL*2*1*O
PRF*600110
TD1*CTN25*3****G*151*LB
REF*IV*235596
N1*BY**92*98
HL*3*2*P
MAN*GM*00007379714921872012
HL*4*3*I
LIN**UP*737972498196
SN1**3*EA
HL*5*3*I
LIN**UP*017113596337
SN1**2*EA
HL*6*3*I
LIN**UP*737972498233
SN1**2*EA
HL*7*2*P
MAN*GM*00007379714921872029
HL*8*7*I
LIN**UP*737972498233
SN1**4*EA
HL*9*7*I
LIN**UP*737972498318
SN1**1*EA
HL*10*7*I
LIN**UP*737972498271
SN1**5*EA
HL*11*7*I
LIN**UP*737972498356
SN1**1*EA
HL*12*2*P
MAN*GM*00007379714921872036
HL*13*12*I
LIN**UP*737973596375
SN1**8*EA
HL*14*12*I
LIN**UP*737973596290
SN1**4*EA
HL*15*1*O
PRF*600110
TD1*CTN25*3****G*151*LB
N1*BY**92*03
HL*16*15*P
MAN*GM*00007379714921873019
HL*17*16*I
LIN**UP*737972498196
SN1**3*EA
HL*18*16*I
LIN**UP*737973596375
SN1**5*EA
HL*19*16*I
LIN**UP*737973596290
SN1**3*EA
HL*20*15*P
MAN*GM*00007379714921873026
HL*21*20*I
LIN**UP*737972498318
SN1**2*EA
HL*22*20*I
LIN**UP*737973596337
SN1**7*EA
HL*23*20*I
LIN**UP*737972498356
SN1**1*EA
HL*24*20*I
LIN**UP*737972498271
SN1**1*EA
HL*25*15*P
MAN*GM*00007379714921873033
HL*26*25*I
LIN**UP*737972498233
SN1**5*EA
HL*27*25*I
LIN**UP*737972498271
SN1**7*EA
HL*28*1*O
PRF*600110
TD1*CTN25*3****G*151*LB
N1*BY**92*34
HL*29*28*P
MAN*GM*00007379714921874016
HL*30*29*I
LIN**UP*737972498196
SN1**4*EA
HL*31*29*I
LIN**UP*737973596290
SN1**3*EA
HL*32*29*I
LIN**UP*737972498356
SN1**3*EA
HL*33*28*P
MAN*GM*00007379714921874023
HL*34*33*I
LIN**UP*737972498233
SN1**6*EA
HL*35*33*I
LIN**UP*737973596337
SN1**2*EA
HL*36*33*I
LIN**UP*737972498271
SN1**4*EA
HL*37*28*P
MAN*GM*00007379714921874030
HL*38*37*I
LIN**UP*737972498271
SN1**4*EA
HL*39*37*I
LIN**UP*737973596290
SN1**4*EA
HL*40*37*I
LIN**UP*737972498318
SN1**2*EA
HL*41*37*I
LIN**UP*737973596375
SN1**1*EA
HL*42*1*O
PRF*600110
TD1*CTN25*4****G*151*LB
N1*BY**92*363
HL*43*42*P
MAN*GM*00007379714921876010
HL*44*43*I
LIN**UP*737972498196
SN1**3*EA
HL*45*43*I
LIN**UP*737973596337
SN1**7*EA
HL*46*42*P
MAN*GM*00007379714921876027
HL*47*46*I
LIN**UP*737972498233
SN1**7*EA
HL*48*46*I
LIN**UP*737973596290
SN1**4*EA
HL*49*42*P
MAN*GM*00007379714921876034
HL*50*49*I
LIN**UP*737972498271
SN1**8*EA
HL*51*49*I
LIN**UP*737973596337
SN1**2*EA
HL*52*42*P
MAN*GM*00007379714921876041
HL*53*52*I
LIN**UP*737973596375
SN1**3*EA
HL*54*52*I
LIN**UP*737972498318
SN1**2*EA
HL*55*52*I
LIN**UP*737972498356
SN1**7*EA
CTT*55
SE*169*411000006
GE*1*000000001
IEA*1*000000001

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