X12 945 Warehouse Shipping Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SW
- Warehouse Shipping Advice (945)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 945
- Warehouse Shipping Advice
Warehouse Shipment Identification
To provide identifying numbers, dates, and other basic data for this transaction set
Code specifying the basis used when reporting shipment information
- A
- Inventory Adjustment, Full Detail
- B
- Book Transfer of Inventory, Full Detail
- C
- Customer Return - Full Detail
- F
- Full Detail
- J
- Original Transaction
- K
- Simulation Exercise
- N
- No Exceptions
- O
- Physical Inventory Overage, Full Detail
- P
- Production Receipt, Full Detail
- R
- Replacement and Charge
- S
- Physical Inventory Shortage, Full Detail
- X
- Exceptions Only
- Y
- Automated Manifest System (AMS) Master-In-Bond Participant
Identifying number for warehouse shipping order assigned by the depositor
Date expressed as CCYYMMDD
- W0603 is the actual date on which shipment was made.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference number assigned by the sender to relate a transaction set to a master transaction (When associating a group of purchase orders, invoices or other transaction sets, use the master reference (link) number to identify the group and the link sequence number to identify individual transaction sets within the group)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- ST
- Ship To
- VN
- Vendor
- WH
- Warehouse
- Z7
- Mark-for Party
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
- IC
- Information Contact
- OC
- Order Contact
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 2I
- Tracking Number
- 19
- Division Identifier
- 23
- Client Number
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- CO
- Customer Order Number
- DP
- Department Number
- IA
- Internal Vendor Number
- PK
- Packing List Number
- SL
- Sales/Territory Code
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- N906 reflects the time zone which the time reflects.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
- IC
- Information Contact
- OC
- Order Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Date/Time
To specify pertinent dates and times
Code specifying type of date
- 01
- Cancel After This Date
- 02
- Delivery Requested on This Date
- 11
- Shipped on This Date
- 69
- Scheduled Pick-Up Date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Carrier Detail
To specify details of the transportation equipment and carrier routing details
Code specifying the method or type of transportation for the shipment
- A
- Air
- H
- Customer Pickup
- M
- Motor (Common Carrier)
- P
- Private Carrier
- T
- Best Way (Shippers Option)
Standard Carrier Alpha Code
- W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Code identifying type of equipment used for shipment
- TL
- Trailer (not otherwise specified)
Prefix or alphabetic part of an equipment unit's identifying number
- W2706 is required when W2701 equals "G" or "R".
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
- 504
- Freight
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
The number assigned by a vendor referencing an allowance, promotion, deal or charge
A unique number identifying an exception or modification to an offered or existing promotion
Allowance or Charge Rate per Unit
Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- DZ
- Dozen
- EA
- Each
- LB
- Pound
- UN
- Unit
Total dollar amount for the allowance or charge
Percent expressed as a percent
- G7209 is the allowance or charge percent.
Dollar basis to be used in the percent calculation of the allowance, charge or tax
Detail
Assigned Number
To reference a line number in a transaction set
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- CA
- Shipper-Assigned Case Number
- CP
- Carrier-Assigned Package ID Number
- GM
- SSCC-18 and Application Identifier
- SI
- Self-Identifying Container via Radio Frequency ID Device
- UC
- U.P.C. Shipping Container Code
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Code specifying the application or source of Marks and Numbers (87)
- CA
- Shipper-Assigned Case Number
- CP
- Carrier-Assigned Package ID Number
- GM
- SSCC-18 and Application Identifier
- SI
- Self-Identifying Container via Radio Frequency ID Device
- UC
- U.P.C. Shipping Container Code
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.
Pallet Information
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
The number of pieces (cartons) per layer on the pallet
The number of inner containers, or number of eaches if there are no inner containers, per outer container
- PAL04 (Pack) is the number of pieces on the pallet.
Numeric value of weight per unit
- PAL05 (Unit Weight) is the weight of the pallet alone, before loading.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- DZ
- Dozen
- EA
- Each
- LB
- Pound
- UN
- Unit
Largest horizontal dimension of an object measured when the object is in the upright position
- PAL07 and PAL08 (Length and Width) are the dimensions of the pallet before loading.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
- PAL09 (Height) is the height of the pallet and load.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of gross weight per pack
- PAL11 and PAL13 (Gross Weight and Gross Volume) are measured after loading and includes the pallet.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of gross volume per pack
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 2I
- Tracking Number
- AO
- Appointment Number
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- GK
- Third Party Reference Number
- LT
- Lot Number
- SE
- Serial Number
- SL
- Sales/Territory Code
- YD
- Buyer Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- N906 reflects the time zone which the time reflects.
Warehouse Item Detail
To designate those line items that were shipped
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- Whenever W1201 contains "IS", W1216, W1217, and W1218 refer to the original item ordered.
- CL
- Complete
- PR
- Partial Shipment
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- MG
- Manufacturer's Part Number
- SK
- Stock Keeping Unit (SKU)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- MG
- Manufacturer's Part Number
- SK
- Stock Keeping Unit (SKU)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- MG
- Manufacturer's Part Number
- SK
- Stock Keeping Unit (SKU)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Line Item Detail - Description
To describe an item in free-form format
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 19
- Division Identifier
- BT
- Batch Number
- DP
- Department Number
- LT
- Lot Number
- SE
- Serial Number
- YD
- Buyer Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- N906 reflects the time zone which the time reflects.
Date/Time
To specify pertinent dates and times
Code specifying type of date
- 02
- Delivery Requested on This Date
- 36
- Expiration Date
- BJ
- Shelf-Life Expiration
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code identifying the broad category to which a measurement applies
Code identifying a specific product or process characteristic to which a measurement applies
- DP
- Depth
- HT
- Height
- LN
- Length
- VOL
- Volume
- WT
- Weight
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- DZ
- Dozen
- EA
- Each
- LB
- Pound
- UN
- Unit
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
The value specifying the minimum of the measurement range
- When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
The value specifying the maximum of the measurement range
Code used to benchmark, qualify or further define a measurement value
Code used to express an attribute response when a numeric measurement value cannot be determined
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
Code defining function performed at the port or terminal with respect to a shipment
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Carrier Detail
To specify details of the transportation equipment and carrier routing details
Code specifying the method or type of transportation for the shipment
- C
- Consolidation
- H
- Customer Pickup
- M
- Motor (Common Carrier)
- P
- Private Carrier
- T
- Best Way (Shippers Option)
Standard Carrier Alpha Code
- W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Code identifying type of equipment used for shipment
- TL
- Trailer (not otherwise specified)
Prefix or alphabetic part of an equipment unit's identifying number
- W2706 is required when W2701 equals "G" or "R".
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- CL
- Complete
- PR
- Partial Shipment
Code specifying special transportation handling instructions
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
- 503
- Special Handling
- 504
- Freight
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
The number assigned by a vendor referencing an allowance, promotion, deal or charge
A unique number identifying an exception or modification to an offered or existing promotion
Allowance or Charge Rate per Unit
Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- DZ
- Dozen
- EA
- Each
- LB
- Pound
- UN
- Unit
Total dollar amount for the allowance or charge
Percent expressed as a percent
- G7209 is the allowance or charge percent.
Dollar basis to be used in the percent calculation of the allowance, charge or tax
Loop Header
To indicate that the next segment begins a loop
Assigned Number
To reference a line number in a transaction set
- The LX loop conveys serial number data.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- N906 reflects the time zone which the time reflects.
Date/Time
To specify pertinent dates and times
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Loop Trailer
To indicate that the loop immediately preceding this segment is complete
Summary
Total Shipment Information
To provide totals relating to the shipment
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Number of units (pieces) of the lading commodity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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