Sears
/
Ship Notice/Manifest
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Sears. Contact Sears for official EDI specifications. To report any errors in this guide, please contact us.
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X12 856 Ship Notice/Manifest

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
TD1
110
Carrier Details (Quantity and Weight)
Max use 20
Required
TD5
120
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
TD3
130
Carrier Details (Equipment)
Max use 12
Optional
REF
150
Reference Identification
Max use 5
Required
PER
151
Administrative Communications Contact
Max use 1
Optional
DTM
200
Date/Time Reference
Max use 1
Required
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Usage notes

BSN05 indicates the structure of the 856 and tells Sears how to process the document.

Only one data structure may be used within a single transaction set.
That is, if packaging levels are used, they may appear below or above the item level, but their placement must be consistent within the same transaction set. The code in BSN05 will indicate the order in which the levels are used.

The shipment identification number in BSN02 must be a unique number and must remain unique for 30 days. Sears will check for duplicates using the reference number in BSN02. If a duplicate is encountered, the transaction set will be rejected.

Time created (BSN04) is required on all DRP, RIM, SAS, ISOS and RSOS ship notices. This data element is used in the duplicate checking process. A 24 hour clock is used.

If you are using Standard Carton Pack (BSN02 contains 0002) then HL03 of the pack-level HL segment must contain P. Do not use T (Tare) even if you are shipping on pallets; always use P (Pack).

Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30

A unique control number assigned by the original shipper to identify a specific shipment

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BSN03 is the date the shipment transaction set is created.
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BSN04 is the time the shipment transaction set is created.
BSN-05
1005
Hierarchical Structure Code
Required
Identifier (ID)

Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set

0001
Shipment, Order, Packaging, Item
0002
Shipment, Order, Item, Packaging
0004
Shipment, Order, Item
Heading end

Detail

HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
S
Shipment
TD1
110
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Usage notes

This segment is mandatory in all DRP, RIM, SAS, RSOS, and ISOS
ship notices.

The lading quantity reflects the total number of shipping units (cartons, pallets, packages) in the shipment as consigned to the carrier. The gross weight reflects the total weight in pounds of the shipment as stated on the associated Bill of Lading and as consigned to the carrier.

For ship notices that contain a Tare or Pack level (BSN05 contains 0001 or 0002) the quantity in TD102 must equal the total number of MAN segments reported in all Tare or Pack levels included in the ship notice.

Per standards, if either TD109 or TD110 is present, then the other is required. These elements are not mandatory for Sears.

Example
If either Volume (TD1-09) or Unit or Basis for Measurement Code (TD1-10) is present, then the other is required
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

Usage notes

The number of packages in the shipment

TD1-06
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

LB
Pound
TD1-09
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

TD1-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CF
Cubic Feet
TD5
120
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

2 - 4 SCAC code

TD3
130
Detail > HL Loop > TD3

Carrier Details (Equipment)

OptionalMax use 12

To specify transportation details relating to the equipment used by the carrier

Usage notes

This segment is required on DRP, RIM, SAS and SIMI ship notices to specify the trailer number for Truckload shipments. This segment is not used for LTL shipments.

Example
If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required
TD3-01
40
Equipment Description Code
Optional
Identifier (ID)

Code identifying type of equipment used for shipment

TL
Trailer (not otherwise specified)
TD3-02
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

Usage notes

2 - 4 SCAC code (trailer prefix)

TD3-03
207
Equipment Number
Optional
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

Usage notes

1 - 10 Trailer number

REF
150
Detail > HL Loop > REF

Reference Identification

RequiredMax use 5

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

AO
Appointment Number
BM
Bill of Lading Number
BN
Booking Number
CN
Carrier's Reference Number (PRO/Invoice)
SN
Seal Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

2 - 12 Shipment Reference Number (REF01=AO)
2 - 12 Bill of Lading Number (REF01=BM)
17-17 Standardized Bill of Lading Number (REF01=BM)
2 - 12 Booking Number (REF01=BN)
2 - 13 Carrier's Reference Number (PRO/Invoice) (REF01=CN)
2 - 12 Seal Number (REF01=SN)

PER
151
Detail > HL Loop > PER

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

The information in this segment may be used to contact the vendor about problems with their 856. The email address information is preferred, the telephone number is also helpful.

The contact information sent in this segment is not currently stored in any database. It may be used to help in locating a contact at the vendor, but this is not always available to all levels that address errors; e.g. the application.

The telephone number must contain numerics only; do not include dashes or parentheses.

The PER segment can be used to send both the phone number and email address.

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

1 - 80 Email address (PER Qualifier=EM)
10 - 15 Telephone number with area code and extension, if
applicable (PER Qualifier=TE)

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of communication number

PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

DTM
200
Detail > HL Loop > DTM

Date/Time Reference

RequiredMax use 1

To specify pertinent dates and times

Usage notes

This segment is required on all ship notices to specify the actual ship date (DTM*011).

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

N1 Loop
OptionalMax 2
Usage notes

The N1 segment at the shipment level identifies the shipper and the ship to location for the physical shipment - the same details as entered on the associated Bill of Lading.

For RIM, if the buyer has instructed you to ship directly to the retail
store, ignore the N1ST from the original PO. Send the unit number from the N1Z7 segment from the PO as the shipment level N1ST; the N1Z7 is not required at the order level.

The N1*ST segment is required on all ship notices except ISOS and RSOS Direct-to-Customer, or Ship-to-Installer orders to identify the ship to unit number. This may be a store, distribution center or crossdock facility, or consolidation point for the order.

ISOS and RSOS do not require an N1ST segment if the merchandise is shipping direct-to-customer. The N1ST is required, however, for all shipments to a Sears’ facility. If the buyer has instructed you to ship directly to the retail store, , ignore the N1ST from the original PO. Send the unit number from the N1Z7 segment from the PO as the shipment level N1ST; the N1Z7 is not required at the order level.

N1
220
Detail > HL Loop > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
ST
Ship To
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

4 - 7 Ship To; use only when N101 contains code ST

N1 Loop end
HL Loop
RequiredMax 200000
HL
010
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
O
Order
PRF
050
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1

To provide reference to a specific purchase order

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • PRF04 is the date assigned by the purchaser to purchase order.
PID
070
Detail > HL Loop > HL Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
S
Structured (From Industry Code List)
PID-03
559
Agency Qualifier Code
Required
Identifier (ID)

Code identifying the agency assigning the code values

  • Use PID03 to indicate the organization that publishes the code list being referred to.
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
PID-04
751
Product Description Code
Required
String (AN)

A code from an industry code list which provides specific data about a product characteristic

  • PID04 should be used for industry-specific product description codes.
FL
TD1
110
Detail > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 1

To specify the transportation details relative to commodity, weight, and quantity

Example
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

TD1-06
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

LB
Pound
REF
150
Detail > HL Loop > HL Loop > REF

Reference Identification

RequiredMax use 3

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DP
Department Number
IA
Internal Vendor Number
MR
Merchandise Type Code
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

3 - 3 Department number
9 - 9 Internal vendor number
2 - 6 Merchandise Type Code

N1 Loop
RequiredMax 2
N1
220
Detail > HL Loop > HL Loop > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
Z7
Mark-for Party
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

4 - 7 Sears’ unit number

N1 Loop end
HL Loop
OptionalMax 200000
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
T
Shipping Tare
MAN
190
Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers

OptionalMax use 1

To indicate identifying marks and numbers for shipping containers

Usage notes

This segment, at the tare level, is used to specify the identification numbers for a pallet. This segment is required when the Tare level is used.

The Tare level may be used only in a Pick and Pack data structure.
Only one MAN segment will be present in each HL-Tare loop. Use code GM in MAN01 to specify the SSCC-18 serial shipping container code.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

20 - 20 SSCC-18 and Application Identifier.

HL Loop
OptionalMax 200000
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
P
Pack
PO4
060
Detail > HL Loop > HL Loop > HL Loop > HL Loop > PO4

Item Physical Details

OptionalMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Example
Optional
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

MAN
190
Detail > HL Loop > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers

OptionalMax use >1

To indicate identifying marks and numbers for shipping containers

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
CP
Carrier-Assigned Package ID Number
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Usage notes

1 – 48 Carrier-Assigned Package ID number
20 - 20 SSCC-18 and Application Identifier

HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
LIN
020
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

13 - 13 European Article Number (LIN Qualifier=EN)
4 - 5 Sears-assigned item number (LIN Qualifier =IN)
3 - 3 Sears’ SKU number (LIN Qualifier =IZ)
12 - 12 U.P.C. number (LIN Qualifier =UP)
1 - 30 Vendor's Style Number (LIN Qualifier =VA)
1 - 15 Vendor's Item Number (LIN Qualifier =VN)

LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

See LIN03

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

See LIN03

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

See LIN03

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

See LIN03

SN1
030
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
ST
Set
SLN
040
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > SLN

Subline Item Detail

OptionalMax use 1

To specify product subline detail item data

Example
If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN01 is the identifying number for the subline item.
  • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
SLN-03
662
Relationship Code
Required
Identifier (ID)

Code indicating the relationship between entities

  • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
I
Included
S
Substituted
SLN-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SLN-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

SLN-07
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

RE
Retail Price per Each
SLN-09
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
SLN-10
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

13 - 13 European Article Number (LIN02=EN)
4 - 5 Sears-assigned item number (LIN02=IN)
3 - 3 Sears’ SKU number (LIN02=IZ)
12 - 12 U.P.C. number (LIN02=UP)
1 - 30 Vendor's Style Number (LIN02=VA)
1 - 15 Vendor's Item Number (LIN02=VN)

SLN-11
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
SLN-12
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

See SLN10

SLN-13
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
SLN-14
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

See SLN10

SLN-15
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
IN
Buyer's Item Number
IZ
Buyer's Size Code
UP
U.P.C. Consumer Package Code (1-5-5-1)
VA
Vendor's Style Number
VN
Vendor's (Seller's) Item Number
SLN-16
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

See SLN10

PRF
050
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > PRF

Purchase Order Reference

OptionalMax use 1

To provide reference to a specific purchase order

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • PRF04 is the date assigned by the purchaser to purchase order.
TD5
120
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example
TD5-06
368
Shipment/Order Status Code
Optional
Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

CP
Partial Shipment on (Date), Considered No Backorder
HL Loop end
HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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