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Stedi maintains this guide based on public documentation from Sears. Contact Sears for official EDI specifications. To report any errors in this guide, please contact us.
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X12 824 Application Advice

X12 Release 4010
Delimiters
  • Segment
  • * Element
  • > Component
EDI sample
  • Sample from Sears
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BGN
020
Beginning Segment
Max use 1
Required
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
AG
Application Advice (824)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
824
Application Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BGN
020
Heading > BGN

Beginning Segment

RequiredMax use 1
Usage notes
Example
BGN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BGN-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
Usage notes
Required
Date (DT)
CCYYMMDD format
BGN-06
127
Reference Identification
Optional
String (AN)
Min 1Max 30
Usage notes
N1 Loop
RequiredMax 2
N1
030
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
ST
Ship To
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
REF
070
Heading > N1 Loop > REF

Reference Identification

OptionalMax use 2
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
DP
Department Number
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
Usage notes
PER
080
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 3
Usage notes
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
N1 Loop end
Heading end

Detail

OTI Loop
RequiredMax >1
OTI
010
Detail > OTI Loop > OTI

Original Transaction Identification

RequiredMax use 1
Example
OTI-01
110
Application Acknowledgment Code
Required
Identifier (ID)
BR
Batch Reject
OTI-02
128
Reference Identification Qualifier
Optional
Identifier (ID)
AG
Agent's Shipment Number
OTI-03
127
Reference Identification
Optional
String (AN)
Min 1Max 30
Usage notes
TED Loop
RequiredMax 100
TED
070
Detail > OTI Loop > TED Loop > TED

Technical Error Description

RequiredMax use 1
Example
TED-01
647
Application Error Condition Code
Required
Identifier (ID)
ZZZ
Mutually Defined
TED-02
3
Free Form Message
Required
String (AN)
Min 1Max 60
Usage notes
NTE
080
Detail > OTI Loop > TED Loop > NTE

Note/Special Instruction

RequiredMax use 100
Usage notes
Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)
ERN
Error Notes
NTE-02
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
TED Loop end
OTI Loop end
SE
090
Detail > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Detail end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Sample from Sears

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1257*U*00401*000000001*0*T*>
GS*AG*SENDERGS*RECEIVERGS*20231106*125713*000000001*X*004010
ST*824*0001
BGN*00*Reference number*20230505
N1*ST**92*Ship To Unit
N1*BY**92*Location Number
REF*DP*Department number
REF*IA*Internal vendor number
PER*IC*SHC EDI SUPPORT*EM*SEARSEDI@SEARSHC.COM
OTI*BR*AG*BSN02 from 856
TED*ZZZ*MUTUALLY DEFINED
NTE*ERN*Error information
SE*11*0001
GE*1*000000001
IEA*1*000000001

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