X12 812 Credit/Debit Adjustment
This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- CD
- Credit/Debit Adjustment (812)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 812
- Credit/Debit Adjustment
Beginning Credit/Debit Adjustment
To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction
- BCD05 indicates whether the net of the detail is a credit or a debit.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCD01 is the credit/debit adjustment date.
Number assigned by issuer of a credit or debit memo
Code designating the action to be taken by all parties
- O
- Deduct from Next Remittance
Monetary amount
- BCD04 is the net amount of this complete transaction.
Code indicating whether amount is a credit or debit
- C
- Credit
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCD06 is the invoice date.
Identifying number assigned by issuer
- If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.
Used when credit Memo is associated with a supplier invoice
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCD09 is the purchase order date.
Identifying number for Purchase Order assigned by the orderer/purchaser
Used when credit Memo is associated with a Scheel's Sports PO
Code identifying purpose of transaction set
- For BCD11, only codes 00, 05, 06, 07, and 15 are permitted to be used.
- 00
- Original
Code specifying the type of transaction
- CR
- Credit Memo
Code qualifying the Reference Identification
- CT
- Contract Number
- PD
- Promotion/Deal Number
- RZ
- Returned Goods Authorization Number
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Vendor Number is Mandatory all other codes are expected based on nature of Credit memo
Code qualifying the Reference Identification
- 11
- Account Number
This is the supplier assigned account number to Scheels - Mandatory
- BM
- Bill of Lading Number
Used when Credit is associated with a shipment on behalf of Scheel's Sports
- CN
- Carrier's Reference Number (PRO/Invoice)
Used when Credit is associated with a shipment on behalf of Scheel's Sports
- CO
- Customer Order Number
- CT
- Contract Number
- IA
- Internal Vendor Number
- PD
- Promotion/Deal Number
- RZ
- Returned Goods Authorization Number
Received
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 050
- Received
Used when issuing credit for Return Products
Shipped
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 011
- Shipped
Used when Credit is associated with a shipment on behalf of Scheel's Sports
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Used to indicate amount not included within the CDD loop
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
Code identifying the service, promotion, allowance, or charge
- A260
- Advertising Allowance
- B210
- Co-op Credit
- C000
- Defective Allowance
- C310
- Discount
- D240
- Freight
- D500
- Handling
- E710
- New Discount
- E740
- New Store Allowance
- E750
- New Store Discount
- F800
- Promotional Allowance
- F910
- Quantity Discount
- G470
- Restocking Charge
- I170
- Trade Discount
- I530
- Volume Discount
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Name
To identify a party by type of organization, name, and code
Vendor and Bill To are mandatory
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- SF
- Ship From
- ST
- Ship To
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 92
- Assigned by Buyer or Buyer's Agent
Required for Ship To
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Required for Ship To
**If there is no store related to the purchase order then please populate this data field with a value of "106" for the Ship to
Detail
Credit/Debit Adjustment Detail
To provide information relative to a line item adjustment
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- 01
- Pricing Error
- 06
- Quantity Contested
- 08
- Substitute Product
- 25
- Item Not Accepted
- 59
- Item not received
- 81
- Credit as Agreed
- RM
- Returned Material
- RX
- Mark Down Allowance
Code indicating whether amount is a credit or debit
- C
- Credit
Number of supplier units credited or debited
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Per unit (case) price or allowance/charge difference between original billing and corrected amount (may be unit full list price or allowance/charge where item was not on original billing or where full credit/debit amount is being transacted, i.e., returns or contested quantities)
Code identifying pricing specification
- INV
- Invoice Billing Price
- UCP
- Unit cost price
Price per unit of product, service, commodity, etc.
Code identifying pricing specification
- If comparison pricing is used, then CDD12 and CDD13 are required.
- OPP
- Original Purchase Order Price
Price per unit of product, service, commodity, etc.
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- UCC - 12
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT
- Buyer's Style Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- EAN/UCC - 14
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- SE
- Serial Number
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- G470
- Restocking Charge
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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