Rural King
/
Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • Sample from Rural King 1
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BIG
0200
Beginning Segment for Invoice
Max use 1
Required
CUR
0400
Currency
Max use 1
Required
YNQ
0550
Yes/No Question
Max use 5
Optional
Mark-for Party
N1 Loop Ship From
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
0200
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
Usage notes
BIG-04
324
Purchase Order Number
Optional
String (AN)
Min 1Max 22
Usage notes
BIG-07
640
Transaction Type Code
Optional
Identifier (ID)
Usage notes
CN
Credit Invoice
DI
Debit Invoice
DR
Debit Memo
CUR
0400
Heading > CUR

Currency

RequiredMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
SE
Selling Party
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
Usage notes
CUR-03
280
Exchange Rate
Optional
Decimal number (R)
Min 4Max 10
YNQ
0550
Heading > YNQ

Yes/No Question

OptionalMax use 5
Usage notes
Example
YNQ-01
1321
Condition Indicator
Optional
Identifier (ID)
5L
Prepaid
YNQ-02
1073
Yes/No Condition or Response Code
Required
Identifier (ID)
N
No
Y
Yes
N1 Mark-for Party
OptionalMax 1
Variants (all may be used)
N1 Loop Ship FromN1 Loop Ship To
N1
0700
Heading > Mark-for Party > N1

Party Identification

RequiredMax use 1
Usage notes
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
Z7
Mark-for Party
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N1 Mark-for Party end
N1 Loop Ship From
RequiredMax 1
Variants (all may be used)
Mark-for PartyN1 Loop Ship To
N1
0700
Heading > N1 Loop Ship From > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Loop Ship From end
N1 Loop Ship To
RequiredMax 1
Variants (all may be used)
Mark-for PartyN1 Loop Ship From
N1
0700
Heading > N1 Loop Ship To > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N3
0900
Heading > N1 Loop Ship To > N3

Party Location

OptionalMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
Usage notes
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
Usage notes
N4
1000
Heading > N1 Loop Ship To > N4

Geographic Location

OptionalMax use 1
Usage notes
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop Ship To end
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 1
Usage notes
Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
01
Basic
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)
3
Invoice Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
Usage notes
ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
Usage notes
ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
Usage notes
ITD-08
362
Terms Discount Amount
Optional
Numeric (N2)
Min 1Max 10
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
0100
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 15
Usage notes
IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
Usage notes
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
Usage notes
IN
Buyer's Item Number
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VN
Vendor's (Seller's) Item Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
UCC - 12
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
OptionalMax 1000
PID
0600
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
IT1 Loop end
Detail end

Summary

TDS
0100
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
SAC Loop
OptionalMax >1
SAC
0400
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
A122
Additional Tariff Classifications
A310
Air Express Charge
A570
Beyond Freight Charges
B210
Co-op Credit
B720
Cooperative Advertising/Merchandising Allowance (Performance)
B750
Core Charge
B950
Damaged Merchandise
C000
Defective Allowance
C010
Deficit Freight
C530
Duty Charge
C750
Excess Value Fee
D170
Free Goods
D240
Freight
D350
Goods and Services Credit Allowance
D890
Installation and Training
E190
Labor Charges
E565
Markdown Allowance
E890
Ocean Freight
F050
Other (See related description)
F180
Pallet
F680
Price Deviation
F800
Promotional Allowance
F810
Promotional Discount
F910
Quantity Discount
F970
Rebate
G821
Shipping
G960
Slotting Allowance
H850
Tax
I090
Tool Charge
I530
Volume Discount
I590
Warranties
IDCT
Improper Documentation
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
CTT
0700
Summary > CTT

Transaction Totals

OptionalMax use 1
Usage notes
Example
If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10
CTT-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
SE
0800
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Sample from Rural King 1

ST*810*000000001~
BIG*20210709*9300464568*20210629*216230-00***DI~
CUR*SE*USD~
YNQ*5L*Y~
N1*SF*SUPPLIER SHIP FROM NAME*92*20221~
N1*ST*COLLINSVILLE RURAL KING #46*92*0046~
N3* 9525 COLLINSVILLE RD~
N4*COLLINSVILLE*IL*62234*US~
N1*Z7**92*002~
ITD*01***20200821**20200920**902****2% 30 Days, Net 60~
IT1*000002*12*EA*22**IN*56TR*VN*SCA56TR*UP*10073286623864~
PID*F****ITEM DESCRIPTION~
TDS*26400~
SAC*C*D240***274883**********Freight Charge~
CTT*1~
SE*16*000000001~

Sample from Rural King 2

ST*810*000000019~
BIG*20220102*INV-123456*20220101*RTV-999999***CN~
CUR*BY*USD~
N1*SF**92*1234500001~
N1*ST*Rural King, Columbus*92*32~
N3*2985 N National Rd~
N4*Columbus*IN*47201~
ITD******20220131******Net 30~
IT1*1*6*EA*3.790**IN*65370432~
TDS*2274~
SE*11*000000019~

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