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Purchase Order

X12 850 Purchase Order

X12 Release 5010

Back to RealTruck.com

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Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI sample

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Test PO

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Overview

Interchange Control Header

Functional Group Header

Transaction Set Header

Beginning Segment for Purchase Order

Reference Information - Customer Order

Reference Information - Division Code

Reference Information - Division Code

Reference Information - Memo Field

Administrative Communications Contact

Service, Promotion, Allowance, or Charge Information

Carrier Details (Routing Sequence/Transit Time)

Party Identification

Additional Name Information

Geographic Location

Baseline Item Data

Product/Item Description

Transaction Totals

Monetary Amount Information

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

Interchange Control Header

RequiredMax use 1

—

Example

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

Authorization Information

Required

String (AN)

Min 10Max 10

—

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

Security Information

Required

String (AN)

Min 10Max 10

—

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)
12: Phone (Telephone Companies)
ZZ: Mutually Defined

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

Interchange Date

Required

Date (DT)

YYMMDD format

—

Interchange Time

Required

Time (TM)

HHMM format

—

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

Acknowledgment Requested

Required

Identifier (ID)

—

0: No Interchange Acknowledgment Requested

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Responsible Agency Code

Required

Identifier (ID)

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

Transaction Set Control Number

Required

String (AN)

Min 4Max 9

—

0200

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

Purchase Order Type Code

Required

Identifier (ID)

—

DS: Dropship
NE: New Order
SS: Supply or Service Order

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Date

Required

Date (DT)

CCYYMMDD format

—

0500

Heading > REF

Reference Information - Customer Order

OptionalMax use >1

—

Example

Variants (all may be used)

REFReference Information - Division Code REFReference Information - Division Code REFReference Information - Memo Field

Reference Identification Qualifier

Required

Identifier (ID)

—

CO: Customer Order Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

0500

Heading > REF

Reference Information - Division Code

OptionalMax use >1

—

Example

Variants (all may be used)

REFReference Information - Customer Order REFReference Information - Division Code REFReference Information - Memo Field

Reference Identification Qualifier

Required

Identifier (ID)

—

CC: Contract Co-op Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

0500

Heading > REF

Reference Information - Division Code

OptionalMax use >1

—

Example

Variants (all may be used)

REFReference Information - Customer Order REFReference Information - Division Code REFReference Information - Memo Field

Reference Identification Qualifier

Required

Identifier (ID)

—

19: Division Identifier

Reference Identification

Required

String (AN)

Min 1Max 50

—

0500

Heading > REF

Reference Information - Memo Field

OptionalMax use >1

—

Example

Variants (all may be used)

REFReference Information - Customer Order REFReference Information - Division Code REFReference Information - Division Code

Reference Identification Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

Reference Identification

Required

String (AN)

Min 1Max 50

—

0600

Heading > PER

Administrative Communications Contact

OptionalMax use 1

—

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

Contact Function Code

Required

Identifier (ID)

—

OC: Order Contact

Name

Required

String (AN)

Min 1Max 60

—

Communication Number Qualifier

Required

Identifier (ID)

—

TE: Telephone

Communication Number

Required

String (AN)

Min 1Max 256

—

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

Communication Number

Optional

String (AN)

Min 1Max 256

—

SAC Loop

OptionalMax >1

—

1200

Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

Allowance or Charge Indicator

Required

Identifier (ID)

—

A: Allowance
C: Charge
P: Promotion
S: Service

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

B870: Customs Charge
C310: Discount
D240: Freight
D500: Handling
E380: Lift Gate (Truck) or Forklift Service at Pickup/Delivery
G821: Shipping
H750: Tax - Sales Tax (State and Local)

Amount

Required

Numeric (N2)

Min 1Max 15

—

Percent, Decimal Format

Optional

String (AN)

Min 1Max 6

—

Description

Optional

String (AN)

Min 1Max 80

—

SAC Loop end

2400

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 1

—

Example

Transportation Method/Type Code

Required

Identifier (ID)

—

ZZ: Mutually defined

Routing

Required

String (AN)

Min 1Max 35

—

Example values

```
FHD
```
```
FR
```

N1 Loop

RequiredMax 1

3100

Heading > N1 Loop > N1

Party Identification

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

Name

Required

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent
ZZ: Mutually Defined

Identification Code

Optional

String (AN)

Min 2Max 80

—

3200

Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

Name

Required

String (AN)

Min 1Max 60

—

3300

Heading > N1 Loop > N3

Party Location

RequiredMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3400

Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

Heading end

Detail

PO1 Loop

RequiredMax >1

0100

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Quantity

Required

String (AN)

Min 4Max 100

—

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

Unit Price

Required

String (AN)

Min 4Max 17

—

Product/Service ID Qualifier

Required

Identifier (ID)

—

VC: Vendor's (Seller's) Catalog Number

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Product/Service ID Qualifier

Required

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

ZZ: Mutually Defined

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PID Loop

RequiredMax >1

0500

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

Item Description Type

Required

Identifier (ID)

—

F: Free-form

Description

Required

String (AN)

Min 1Max 80

—

PID Loop end

2890

Detail > PO1 Loop > MTX

Text

OptionalMax use >1

—

Example

Note Reference Code

Required

Identifier (ID)

Min 3Max 3

—

Textual Data

Required

String (AN)

Min 1Max 4096

—

PO1 Loop end

Detail end

Summary

CTT Loop

RequiredMax >1

0100

Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

—

Example

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

0200

Summary > CTT Loop > AMT

Monetary Amount Information

RequiredMax use 1

—

Example

Amount Qualifier Code

Required

Identifier (ID)

—

TT: Total Transaction Amount

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

CTT Loop end

0300

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

Transaction Set Control Number

Required

String (AN)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Interchange Control Trailer

RequiredMax use 1

—

Example

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Test PO

ISA*00* *00* *01*040132628 *ZZ*012550194U *230920*1804*U*00501*000037741*0*P*>~
GS*PO*040132628*012550194U*20230920*1804*000037741*X*005010~
ST*850*0001~
BEG*00*DS*4461852**20230920~
PER*OC*David K*TE*1 (201) 352-9258*EM*dkanter@yahoo.com~
TD5****ZZ*FHD~
N1*ST*David K*92*DROPSHIP CUSTOMER~
N3*7057 Turnpike~
N4*Novis Hill*NJ*24092*US~
PO1*1*2.00*EA*11.40**VC*VC-143243*SK*SK-143243~
PID*F****Descriptions~
PO1*2*1.00*EA*8.55**VC*VC-1424242323*SK*1424344323~
PID*F****Descriptions~
CTT*2~
AMT*TT*31.35~
SE*14*0001~
GE*1*000037741~
IEA*1*000037741~

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