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Motor Carrier Freight Details and Invoice
  • Specification
  • EDI Inspector
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X12 210 Motor Carrier Freight Details and Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

Delimiters
  • Segment
  • * Element
  • > Component
EDI sample
  • Sample from Ratelinx - BellSports
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B3
020
Beginning Segment for Carrier's Invoice
Max use 1
Required
C3
040
Currency
Max use 1
Optional
N9
060
Reference Identification
Max use 300
Optional
G62
070
Date/Time
Max use 6
Optional
R3
080
Route Information - Motor
Max use 12
Optional
K1
100
Remarks
Max use 10
Optional
Bill To Party
Consignee
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IM
Motor Carrier Freight Details and Invoice (210, 980)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
210
Motor Carrier Freight Details and Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B3
020
Heading > B3

Beginning Segment for Carrier's Invoice

RequiredMax use 1

To transmit basic data relating to the carrier's invoice

Example
If either Delivery Date (B3-09) or Date/Time Qualifier (B3-10) is present, then the other is required
B3-01
147
Shipment Qualifier
Optional
Identifier (ID)

Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

B
Bill of Lading for Individual Shipment
C
Consolidated Shipment
F
Stop-off Shipment
B3-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

B3-03
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

BOL Number

B3-04
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
TP
Third Party Pay
B3-05
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • B306 is the billing date.
B3-07
193
Net Amount Due
Required
Numeric (N2)
Min 1Max 12

Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

Usage notes

A number with 2 decimal places. E.g., send $34.56 as a value of “3456".

B3-08
202
Correction Indicator
Optional
Identifier (ID)

Code used to indicate that the transaction set contains information which corrects previous information

Usage notes

BD = Balance Due Bill

BD
Balance Due Billing
B3-09
32
Delivery Date
Optional
Date (DT)
CCYYMMDD format

Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD

  • On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
B3-10
374
Date/Time Qualifier
Optional
Identifier (ID)

Code specifying type of date or time, or both date and time

017
Estimated Delivery
035
Delivered
B3-11
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

C3
040
Heading > C3

Currency

OptionalMax use 1

To specify the currency being used in the transaction set

Example
C3-01
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

  • C301 is the billing currency.
CAD
Canadian Dollar
MXP
Mexican Pesos
USD
US Dollar
C3-02
280
Exchange Rate
Optional
Decimal number (R)
Min 4Max 10

Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

C3-03
100
Currency Code
Optional
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

  • C303 is the payment currency.
C3-04
100
Currency Code
Optional
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

  • C304 is the rated currency.
N9
060
Heading > N9

Reference Identification

OptionalMax use 300

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PO
Purchase Order Number
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

G62
070
Heading > G62

Date/Time

OptionalMax use 6

To specify pertinent dates and times

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
G62-01
432
Date Qualifier
Optional
Identifier (ID)

Code specifying type of date

86
Actual Pickup Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

R3
080
Heading > R3

Route Information - Motor

OptionalMax use 12

To specify carrier and routing sequences and details

Usage notes

The R3 segment should only ever be sent for courier carriers that aren’t the original carrier. We do not process multiple stops at this time, so do not send multiple R3 loops.

Example
R3-01
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

R3-02
133
Routing Sequence Code
Required
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

B
Origin/Delivery Carrier (Any Mode)
O
Origin Carrier (Air, Motor, or Ocean)
S
Origin Carrier, Shipper's Routing (Rail)
R3-03
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • R303 is the station or city name at which carriers interchange shipments
K1
100
Heading > K1

Remarks

OptionalMax use 10

To transmit information in a free-form format for comment or special instruction

Usage notes

Send only a single K1 segment per invoice, any subsequent K1 segments will overwrite the prior Description.

Example
K1-01
61
Free-Form Message
Required
String (AN)
Min 1Max 30

Free-form information

K1-02
61
Free-Form Message
Optional
String (AN)
Min 1Max 30

Free-form information

0100 Bill To Party
OptionalMax 10
Variants (all may be used)
ConsigneeShipper
N1
110
Heading > Bill To Party > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

If N103 = ZZ, then N104 = Bill To Account Number

N3
130
Heading > Bill To Party > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
140
Heading > Bill To Party > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)

Code identifying the country

CA
Canada
MX
Mexico
US
United States of America (the)
N9
150
Heading > Bill To Party > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CO
Company Number
CONVEYANCE
Conveyance
CR
Customer ID
DI
Delivery Notes
EQUIPTYPE
Equipment Type
IK
Reference 1
IT
Account Number
LF
Lineal Foot
MD
Rate Mode
MI
Miles
PO
Purchase Order Number
Q1
Quote Number

If pricing is applied to a shipment outside of client specific pricing document or the carrier’s rules tariff, a quote indicator must be sent.

QQ
Division ID
RATEAMT
Rate Amount
RATETYPE
Rate Type
RATEUNIT
RateUnit
RT
Route ID
SKIDS
Number of Skids
SO
Sales Order Number
SQ
Spot Quote
SV
Service Level
TOTEQWGT
Total Equipment Weight
TOTVOLUME
Total Equipment Volume
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0100 Bill To Party end
0100 Consignee
RequiredMax 10
Variants (all may be used)
Bill To PartyShipper
N1
110
Heading > Consignee > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

If N103 = ZZ, then N104 = Bill To Account Number

N3
130
Heading > Consignee > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
140
Heading > Consignee > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)

Code identifying the country

CA
Canada
MX
Mexico
US
United States of America (the)
N9
150
Heading > Consignee > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CO
Company Number
CONVEYANCE
Conveyance
CR
Customer ID
DI
Delivery Notes
EQUIPTYPE
Equipment Type
IK
Reference 1
IT
Account Number
LF
Lineal Foot
MD
Rate Mode
MI
Miles
PO
Purchase Order Number
Q1
Quote Number

If pricing is applied to a shipment outside of client specific pricing document or the carrier’s rules tariff, a quote indicator must be sent.

QQ
Division ID
RATEAMT
Rate Amount
RATETYPE
Rate Type
RATEUNIT
RateUnit
RT
Route ID
SKIDS
Number of Skids
SO
Sales Order Number
SQ
Spot Quote
SV
Service Level
TOTEQWGT
Total Equipment Weight
TOTVOLUME
Total Equipment Volume
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0100 Consignee end
0100 Shipper
RequiredMax 10
Variants (all may be used)
Bill To PartyConsignee
N1
110
Heading > Shipper > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SH
Shipper
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

If N103 = ZZ, then N104 = Bill To Account Number

N3
130
Heading > Shipper > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
140
Heading > Shipper > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)

Code identifying the country

CA
Canada
MX
Mexico
US
United States of America (the)
N9
150
Heading > Shipper > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CO
Company Number
CONVEYANCE
Conveyance
CR
Customer ID
DI
Delivery Notes
EQUIPTYPE
Equipment Type
IK
Reference 1
IT
Account Number
LF
Lineal Foot
MD
Rate Mode
MI
Miles
PO
Purchase Order Number
Q1
Quote Number

If pricing is applied to a shipment outside of client specific pricing document or the carrier’s rules tariff, a quote indicator must be sent.

QQ
Division ID
RATEAMT
Rate Amount
RATETYPE
Rate Type
RATEUNIT
RateUnit
RT
Route ID
SKIDS
Number of Skids
SO
Sales Order Number
SQ
Spot Quote
SV
Service Level
TOTEQWGT
Total Equipment Weight
TOTVOLUME
Total Equipment Volume
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0100 Shipper end
0200 Loop
OptionalMax 10
N7
160
Heading > 0200 Loop > N7

Equipment Details

RequiredMax use 1

To identify the equipment

Example
N7-11
40
Equipment Description Code
Required
Identifier (ID)
Min 2Max 2

Code identifying type of equipment used for shipment

0200 Loop end
Heading end

Detail

0300 Loop
OptionalMax 999
S5
010
Detail > 0300 Loop > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

  • Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers.
    The original stop-off location (shipper) shall be transmitted in loop 0100.
Example
If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

S5-02
163
Stop Reason Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the reason for the stop

S5-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

S5-04
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
S5-05
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

S5-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

S5-09
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

  • S509 is the stop reason description.
N9
020
Detail > 0300 Loop > N9

Reference Identification

OptionalMax use 10

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

If pricing is applied to a shipment outside of client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CO
Company Number
CONVEYANCE
Conveyance
CR
Customer ID
DI
Delivery Notes
EQUIPTYPE
Equipment Type
IK
Reference 1
IT
Account Number
LF
Lineal Foot
MD
Rate Mode
MI
Miles
PO
Purchase Order Number
Q1
Quote Number

If pricing is applied to a shipment outside of client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

QQ
Division ID
RATEAMT
Rate Amount
RATETYPE
Rate Type
RATEUNIT
RateUnit
RT
Route ID
SKIDS
Number of Skids
SO
Sales Order Number
SQ
Spot Quote
SV
Service Level
TOTEQWGT
Total Equipment Weight
TOTVOLUME
Total Equipment Volume
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

G62
030
Detail > 0300 Loop > G62

Date/Time

OptionalMax use 10

To specify pertinent dates and times

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
G62-01
432
Date Qualifier
Optional
Identifier (ID)

Code specifying type of date

86
Actual Pickup Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

0310 Bill To Party
OptionalMax 2
Variants (all may be used)
ConsigneeShipper
N1
050
Detail > 0300 Loop > Bill To Party > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

Used only for BT type for the Bill To Account number.
Use ZZ (Mutually Defined) to send the Bill To Account Number

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
070
Detail > 0300 Loop > Bill To Party > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
080
Detail > 0300 Loop > Bill To Party > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

N9
090
Detail > 0300 Loop > Bill To Party > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CO
Company Number
CONVEYANCE
Conveyance
CR
Customer ID
DI
Delivery Notes
EQUIPTYPE
Equipment Type
IK
Reference 1
IT
Account Number
LF
Lineal Foot
MD
Rate Mode
MI
Miles
PO
Purchase Order Number
Q1
Quote Number

If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

QQ
Division ID
RATEAMT
Rate Amount
RATETYPE
Rate Type
RATEUNIT
RateUnit
RT
Route ID
SKIDS
Number of Skids
SO
Sales Order Number
SQ
Spot Quote
SV
Service Level
TOTEQWGT
Total Equipment Weight
TOTVOLUME
Total Equipment Volume
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0310 Bill To Party end
0310 Consignee
RequiredMax 2
Variants (all may be used)
Bill To PartyShipper
N1
050
Detail > 0300 Loop > Consignee > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

Used only for BT type for the Bill To Account number.
Use ZZ (Mutually Defined) to send the Bill To Account Number

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
070
Detail > 0300 Loop > Consignee > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
080
Detail > 0300 Loop > Consignee > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

N9
090
Detail > 0300 Loop > Consignee > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CO
Company Number
CONVEYANCE
Conveyance
CR
Customer ID
DI
Delivery Notes
EQUIPTYPE
Equipment Type
IK
Reference 1
IT
Account Number
LF
Lineal Foot
MD
Rate Mode
MI
Miles
PO
Purchase Order Number
Q1
Quote Number

If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

QQ
Division ID
RATEAMT
Rate Amount
RATETYPE
Rate Type
RATEUNIT
RateUnit
RT
Route ID
SKIDS
Number of Skids
SO
Sales Order Number
SQ
Spot Quote
SV
Service Level
TOTEQWGT
Total Equipment Weight
TOTVOLUME
Total Equipment Volume
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0310 Consignee end
0310 Shipper
RequiredMax 2
Variants (all may be used)
Bill To PartyConsignee
N1
050
Detail > 0300 Loop > Shipper > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SH
Shipper
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

Used only for BT type for the Bill To Account number.
Use ZZ (Mutually Defined) to send the Bill To Account Number

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
070
Detail > 0300 Loop > Shipper > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
080
Detail > 0300 Loop > Shipper > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

N9
090
Detail > 0300 Loop > Shipper > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CO
Company Number
CONVEYANCE
Conveyance
CR
Customer ID
DI
Delivery Notes
EQUIPTYPE
Equipment Type
IK
Reference 1
IT
Account Number
LF
Lineal Foot
MD
Rate Mode
MI
Miles
PO
Purchase Order Number
Q1
Quote Number

If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

QQ
Division ID
RATEAMT
Rate Amount
RATETYPE
Rate Type
RATEUNIT
RateUnit
RT
Route ID
SKIDS
Number of Skids
SO
Sales Order Number
SQ
Spot Quote
SV
Service Level
TOTEQWGT
Total Equipment Weight
TOTVOLUME
Total Equipment Volume
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0310 Shipper end
0300 Loop end
0400 Loop
RequiredMax 9999
LX
120
Detail > 0400 Loop > LX

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

N9
130
Detail > 0400 Loop > N9

Reference Identification

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CO
Company Number
CONVEYANCE
Conveyance
CR
Customer ID
DI
Delivery Notes
EQUIPTYPE
Equipment Type
IK
Reference 1
IT
Account Number
LF
Lineal Foot
MD
Rate Mode
MI
Miles
PO
Purchase Order Number
Q1
Quote Number

If pricing is applied to a shipment outside of a client specific pricing document or a carrier’s rules tariff, a quote indicator must be sent.

QQ
Division ID
RATEAMT
Rate Amount
RATETYPE
Rate Type
RATEUNIT
RateUnit
RT
Route ID
SKIDS
Number of Skids
SO
Sales Order Number
SQ
Spot Quote
SV
Service Level
TOTEQWGT
Total Equipment Weight
TOTVOLUME
Total Equipment Volume
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

POD
137
Detail > 0400 Loop > POD

Proof of Delivery

OptionalMax use 1

To provide proof of delivery

Example
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Required
String (AN)
Min 1Max 60

Free-form name

L5
140
Detail > 0400 Loop > L5

Description, Marks and Numbers

OptionalMax use 30

To specify the line item in terms of description, quantity, packaging, and marks and numbers

Usage notes

1 – L502 may be used to send quantity information as part of the product description.
2 – One L5 record, which describes the good shipped, should be included per invoice.

Example
If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
L5-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L5-02
79
Lading Description
Optional
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

  • L502 may be used to send quantity information as part of the product description.
L5-03
22
Commodity Code
Optional
String (AN)
Min 1Max 30

Code describing a commodity or group of commodities

L5-04
23
Commodity Code Qualifier
Optional
Identifier (ID)

Code identifying the commodity coding system used for Commodity Code

N
National Motor Freight Classification (NMFC)
L0
170
Detail > 0400 Loop > L0

Line Item - Quantity and Weight

OptionalMax use 10

To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

Usage notes

L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item.

Example
If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
If Weight Unit Code (L0-11) is present, then Weight (L0-04) is required
If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required
If either Quantity (L0-13) or Yes/No Condition or Response Code (L0-15) is present, then the other is required
L0-01
213
Lading Line Item Number
Required
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L0-04
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

Required on non-accessorial. Send as a decimal.

L0-05
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

A1
Dimensional Weight
A2
Reweighed By Carrier
A3
Shippers Weight
B
Billed Weight
G
Gross Weight
N
Actual Net Weight
L0-08
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • L008 is the number of handling units of the line item tendered to the carrier.
Usage notes

Required on non-accessorial.

L0-09
211
Packaging Form Code
Optional
Identifier (ID)

Code for packaging form of the lading quantity

Usage notes

Required on non-accessorial.

CTN
Carton
PCS
Pieces
PLT
Pallet
SKD
Skid
SLP
Slip Sheet
L0-11
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

K
Kilograms
L
Pounds
L0-13
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • L013 can only be used if the code in L009 is PLT, SKD, or SLP.
  • L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item.
L0-14
211
Packaging Form Code
Optional
Identifier (ID)

Code for packaging form of the lading quantity

CAS
Case
CTN
Carton
PLT
Pallet
SKD
Skid
L0-15
1073
Yes/No Condition or Response Code
Optional
Identifier (ID)
Min 1Max 1

Code indicating a Yes or No condition or response

  • L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify.
L1
180
Detail > 0400 Loop > L1

Rate and Charges

OptionalMax use 10

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

Example
L1-01
213
Lading Line Item Number
Required
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L1-02
60
Freight Rate
Optional
Decimal number (R)
Min 1Max 9

Rate that applies to the specific commodity

L1-03
122
Rate/Value Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code qualifying how to extend charges or interpret value

L1-04
58
Charge
Optional
Numeric (N2)
Min 1Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

L1-08
150
Special Charge or Allowance Code
Optional
Identifier (ID)
Min 3Max 3

Code identifying type of special charge or allowance

Usage notes

Required on accessorial charges only

L1-09
121
Rate Class Code
Optional
Identifier (ID)
Min 1Max 3

Code identifying specifically designated class of goods; Note: For international air shipments, see IATA Resolution 600k

L1-12
276
Special Charge Description
Optional
String (AN)
Min 2Max 25

Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150

L4
190
Detail > 0400 Loop > L4

Measurement

OptionalMax use 10

To describe physical dimensions and quantities

Example
L4-01
82
Length
Required
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

Required
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

L4-03
65
Height
Required
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

L4-04
90
Measurement Unit Qualifier
Required
Identifier (ID)

Code specifying the linear dimensional unit

C
Centimeters
E
Feet
N
Inches
X
Meters
L4-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

L7
200
Detail > 0400 Loop > L7

Tariff Reference

OptionalMax use 10

To reference details of the tariff used to arrive at applicable rates or charge

Example
L7-01
213
Lading Line Item Number
Required
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L7-07
59
Freight Class Code
Required
String (AN)
Min 2Max 5

Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.

L7-13
294
Tariff Distance
Optional
Numeric (N0)
Min 1Max 5

Distance on which the rate for a shipment is based

0400 Loop end
Detail end

Summary

L3
010
Summary > L3

Total Weight and Charges

OptionalMax use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

Example
If either Volume (L3-09) or Volume Unit Qualifier (L3-10) is present, then the other is required
If either Weight (L3-01) or Weight Qualifier (L3-02) is present, then the other is required
L3-01
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

L3-02
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

B
Billed Weight
G
Gross Weight
N
Actual Net Weight
L3-05
58
Charge
Optional
Numeric (N2)
Min 1Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

  • L305 is the total charges.
L3-09
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

L3-10
184
Volume Unit Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code identifying the volume unit

L3-11
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample from Ratelinx - BellSports

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231101*0059*U*00401*000000001*0*T*>
GS*IM*SENDERGS*RECEIVERGS*20231101*005931*000000001*X*004010
B3**12345*2468*CC**20190412*12500**20190415*017*SCAC
C3*USD
N9*PO*A5619
G62*86*20190410
N1*CN*Consignee
N3*1234 TEST ST
N4*CRANBURY*NJ*08512
N1*SH*SHIPPER
N3*456 MAIN ST
N4*BATAVIA*IL*60510
N1*BT*BILL TO
N3*PO BOX 77065
N4*MADISON*WI*53707
LX*1
L5*1*PRODUCT DESCRIPTION*15234001*N
L0*1***360*N***1*PLT**L**14*CAS*W
L1*1*12500*PH*999
L7*1******55
LX*2
L5*2*PERCENT DISCOUNT
L1*2***-5000****DSC****IDIS
LX*3
L5*3*GENERAL SURCHARGE (FUEL FRT)
L1*3*7.5*AV*5000****ENS****FSC
L3*360*G***12500******1
GE*1*000000001
IEA*1*000000001

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