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Ship Notice/Manifest
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X12 856 Ship Notice/Manifest

X12 Release 3060
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop Shipment
HL
010
Hierarchical Level
Max use 1
Required
TD1
110
Carrier Details (Quantity and Weight)
Max use 20
Optional
TD5
120
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
REF
150
Reference Identification
Max use 1
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00306
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1995
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Test Indicator
Required
Identifier (ID)
Min 1Max 1
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
YYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
003060
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1995

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
X12.10 Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Required
Date (DT)
YYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
BSN-05
1005
Hierarchical Structure Code
Optional
Identifier (ID)
0001
Shipment, Order, Packaging, Item
DTM
040
Heading > DTM

Date/Time Reference

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
YYMMDD format
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
DTM-04
623
Time Code
Optional
Identifier (ID)
CD
Central Daylight Time
CS
Central Standard Time
CT
Central Time
ED
Eastern Daylight Time
ES
Eastern Standard Time
ET
Eastern Time
LT
Local Time
MD
Mountain Daylight Time
MS
Mountain Standard Time
MT
Mountain Time
PD
Pacific Daylight Time
PS
Pacific Standard Time
PT
Pacific Time
DTM-05
624
Century
Optional
Numeric (N0)
Min 2Max 2
Heading end

Detail

HL Loop Shipment
RequiredMax 200000
HL
010
Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
110
Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If Commodity Code Qualifier (TD1-03) is present, then Commodity Code (TD1-04) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
TD1-01
103
Packaging Code
Optional
String (AN)
Usage notes
Part 1/2
CTN
Carton
PLT
Pallet
UNT
Unit
Part 2/2
25
Corrugated or Solid
94
Wood
76
Paper
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
TD1-03
23
Commodity Code Qualifier
Optional
Identifier (ID)
Z
Mutually defined.
TD1-04
22
Commodity Code
Optional
String (AN)
Min 1Max 30
TD1-05
79
Lading Description
Optional
String (AN)
Min 1Max 50
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
G
Gross Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
TD5
120
Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
If Transit Time Direction Qualifier (TD5-10) is present, then Transit Time (TD5-11) is required
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)
B
Origin/Delivery Carrier (Any Mode)
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 20
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
L
Contract Carrier
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
TD5-06
368
Shipment/Order Status Code
Optional
Identifier (ID)
CC
Shipment Complete on (Date)
CP
Partial Shipment on (Date), Considered No Backorder
SS
Split Shipment
TD5-10
732
Transit Time Direction Qualifier
Optional
Identifier (ID)
CD
Calendar Days (Includes weekends and Holidays)
WD
Working Days (Excludes weekends and holidays)
TD5-11
733
Transit Time
Optional
Decimal number (R)
Min 1Max 4
REF
150
Detail > HL Loop Shipment > REF

Reference Identification

OptionalMax use >1
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
MA
Ship Notice/Manifest Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
N1 Loop
OptionalMax 200
N1
220
Detail > HL Loop Shipment > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
SF
Ship From
ST
Ship To
VN
Vendor
Optional
String (AN)
Min 1Max 35
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
15
Standard Address Number (SAN)
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 20
N2
230
Detail > HL Loop Shipment > N1 Loop > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 35
Optional
String (AN)
Min 1Max 35
N3
240
Detail > HL Loop Shipment > N1 Loop > N3

Address Information

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 35
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 35
N4
250
Detail > HL Loop Shipment > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop end
HL Loop Order
RequiredMax 200000
HL
010
Detail > HL Loop Shipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
050
Detail > HL Loop Shipment > HL Loop Order > PRF

Purchase Order Reference

OptionalMax use 1
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
PRF-02
328
Release Number
Optional
String (AN)
Min 1Max 30
Optional
Date (DT)
YYMMDD format
PRF-05
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
PRF-06
367
Contract Number
Optional
String (AN)
Min 1Max 30
PRF-07
92
Purchase Order Type Code
Optional
Identifier (ID)
SA
Stand-alone Order
HL Loop Shipping Tare
RequiredMax 200000
HL
010
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
T
Shipping Tare
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
190
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > MAN

Marks and Numbers

OptionalMax use >1
Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
GM
UCC/EAN-128 Serial Shipping Container Code Format
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
PAL
215
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > PAL

Pallet Information

OptionalMax use 1
Example
PAL-01
883
Pallet Type Code
Optional
Identifier (ID)
4
Standard
6
Wood
HL Loop Pack
RequiredMax 200000
HL
010
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MEA
080
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > MEA

Measurements

OptionalMax use 40
Example
MEA-01
737
Measurement Reference ID Code
Required
Identifier (ID)
PA
Pallet Dimensions
PD
Physical Dimensions
PK
Package Dimensions
MEA-02
738
Measurement Qualifier
Required
Identifier (ID)
HT
Height
LN
Length
SZ
Skid Height
WD
Width
WT
Weight
MEA-03
739
Measurement Value
Required
Decimal number (R)
Min 1Max 15
Usage notes
MEA-04
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
CM
Centimeter
E5
Inches, Fraction--Actual
E8
Inches, Decimal--Actual
KG
Kilogram
LB
Pound
OZ
Ounce - Av
MAN
190
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > MAN

Marks and Numbers

OptionalMax use >1
Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
GM
UCC/EAN-128 Serial Shipping Container Code Format
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
HL Loop Item
RequiredMax 200000
HL
010
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > LIN

Item Identification

OptionalMax use 1
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
AI
Alternate ISBN
EN
(ISBN-13) – Effectively doubles the number of ISBNs available.
IB
International Standard Book Number (ISBN)
UK
UCC/EAN-14
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 40
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
AI
Alternate ISBN
EN
(ISBN-13) – Effectively doubles the number of ISBNs available.
IB
International Standard Book Number (ISBN)
UK
UCC/EAN-14
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 40
LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
AI
Alternate ISBN
EN
(ISBN-13) – Effectively doubles the number of ISBNs available.
IB
International Standard Book Number (ISBN)
UK
UCC/EAN-14
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 40
SN1
030
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > SN1

Item Detail (Shipment)

OptionalMax use 1
Example
If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
UN
Unit
SN1-04
646
Quantity Shipped to Date
Optional
Decimal number (R)
Min 1Max 9
SN1-05
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 9
SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
UN
Unit
MEA
080
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > MEA

Measurements

OptionalMax use 40
Example
MEA-01
737
Measurement Reference ID Code
Required
Identifier (ID)
PD
Physical Dimensions
MEA-02
738
Measurement Qualifier
Required
Identifier (ID)
HT
Height
LN
Length
WD
Width
WT
Weight
MEA-03
739
Measurement Value
Required
Decimal number (R)
Min 1Max 15
Usage notes
MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CM
Centimeter
E5
Inches, Fraction--Actual
E8
Inches, Decimal--Actual
KG
Kilogram
LB
Pound
OZ
Ounce - Av
CUR
310
Detail > HL Loop Shipment > HL Loop Order > HL Loop Shipping Tare > HL Loop Pack > HL Loop Item > CUR

Currency

OptionalMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
SE
Selling Party
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
HL Loop Item end
HL Loop Pack end
HL Loop Shipping Tare end
HL Loop Order end
HL Loop Shipment end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

OptionalMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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