Northern Tool and Equipment
/
Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
REF
050
Reference Identification
Max use 12
Required
N1 Loop Remit To
N1 Loop Ship To
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
140
Date/Time Reference
Max use 10
Required
FOB
150
F.O.B. Related Instructions
Max use 1
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
BIG-07
640
Transaction Type Code
Required
Identifier (ID)
DI
Debit Invoice
REF
050
Heading > REF

Reference Identification

RequiredMax use 12
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
3L
Branch Identifier
19
Division Identifier
AN
Associated Purchase Orders
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
N1 Loop Remit To
OptionalMax >1
Variants (all may be used)
N1 Loop Ship To
N1
070
Heading > N1 Loop Remit To > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
RI
Remit To
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
090
Heading > N1 Loop Remit To > N3

Address Information

OptionalMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
100
Heading > N1 Loop Remit To > N4

Geographic Location

OptionalMax use 1
Usage notes
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop Remit To end
N1 Loop Ship To
RequiredMax 1
Variants (all may be used)
N1 Loop Remit To
N1
070
Heading > N1 Loop Ship To > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
090
Heading > N1 Loop Ship To > N3

Address Information

OptionalMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
100
Heading > N1 Loop Ship To > N4

Geographic Location

OptionalMax use 1
Usage notes
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop Ship To end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1
Example
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
DTM
140
Heading > DTM

Date/Time Reference

RequiredMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
FOB
150
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
DF
Defined by Buyer and Seller
PP
Prepaid (by Seller)
TP
Third Party Pay
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Example
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
IT1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
Usage notes
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10
IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
BO
Bottle
BR
Barrel
BX
Box
CA
Case
CN
Can
CT
Carton
DR
Drum
EA
Each
FT
Foot
GA
Gallon
HR
Hours
IN
Inch
LB
Pound
OZ
Ounce - Av
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SF
Square Foot
SL
Sleeve
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
Buyer's Part Number
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VP
Vendor's (Seller's) Part Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EC
Engineering Change Level
IT1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
RequiredMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
TDS-02
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
TDS-03
610
Amount
Optional
Numeric (N2)
Min 1Max 15
TDS-04
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
TXI
020
Summary > TXI

Tax Information

OptionalMax use 10
Example
TXI-01
963
Tax Type Code
Required
Identifier (ID)
TX
All Taxes
TXI-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
CAD
030
Summary > CAD

Carrier Detail

RequiredMax use 1
Example
CAD-05
387
Routing
Required
String (AN)
Min 1Max 35
SAC Loop
OptionalMax >1
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
A260
Advertising Allowance
B210
Co-op Credit
C000
Defective Allowance
C310
Discount
C460
Drop Dock
C680
Environmental Protection Service
D240
Freight
D500
Handling
E380
Lift Gate (Truck) or Forklift Service at Pick-up/Delivery
E620
Metals Surcharge
E750
New Store Discount
F970
Rebate
G090
Recovery Feed
G830
Shipping and Handling
H000
Special Allowance
I530
Volume Discount
I590
Warranties
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15
SAC-12
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)
02
Off Invoice
SAC-15
352
Description
Required
String (AN)
Min 1Max 80
SAC Loop end
ISS Loop
OptionalMax >1
ISS
060
Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1
Example
ISS-01
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
ISS-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
ISS Loop end
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10
SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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