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Ship Notice/Manifest
  • Specification
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X12 856 Ship Notice/Manifest

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Consolidated ASN example
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
TD1
110
Carrier Details (Quantity and Weight)
Max use 20
Required
TD5
120
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
REF
150
Reference Identification
Max use 1
Required
PER
151
Administrative Communications Contact
Max use 3
Optional
DTM
200
Date/Time Reference
Max use 10
Required
N1 Loop Consolidator
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010VICS

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30

A unique control number assigned by the original shipper to identify a specific shipment

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BSN03 is the date the shipment transaction set is created.
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BSN04 is the time the shipment transaction set is created.
BSN-05
1005
Hierarchical Structure Code
Required
Identifier (ID)

Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set

0001
Shipment, Order, Packaging, Item

Pick and Pack Structure

Heading end

Detail

HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
110
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Example
TD1-01
103
Packaging Code
Required
String (AN)

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Usage notes

Note: Code identifying the type of packaging; Part 1: Packaging Form,
Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required.
Nordstrom is only concerned with Part 1 codes. Any legal code or spaces
can be used for Part 2.

Part 1/2
CTN
Carton
HRB
On Hanger or Rack in Boxes

Code used for GOH. HRB code is used ONLY when goods are shipped as a hanging packaging type. Use CTN code when goods are shipped on a hanger within a carton.

Part 2/2
25
Corrugated or Solid
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

Usage notes

The number of packages in the shipment as described in TD101

TD1-06
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

LB
Pound
TD5
120
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

1
1st Carrier after Origin Carrier
2
2nd Carrier after Origin Carrier
3
3rd Carrier after Origin Carrier
4
4th Carrier after Origin Carrier
5
5th Carrier after Origin Carrier
6
6th Carrier after Origin Carrier
7
7th Carrier after Origin Carrier
8
8th Carrier after Origin Carrier
9
9th Carrier after Origin Carrier
A
Origin Carrier, Agent's Routing (Rail)
B
Origin/Delivery Carrier (Any Mode)
O
Origin Carrier (Air, Motor, or Ocean)
S
Origin Carrier, Shipper's Routing (Rail)
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
AE
Air Express
C
Consolidation
D
Parcel Post
E
Expedited Truck
H
Customer Pickup
L
Contract Carrier
M
Motor (Common Carrier)
R
Rail
S
Ocean
T
Best Way (Shippers Option)
U
Private Parcel Service
TD5-06
368
Shipment/Order Status Code
Optional
Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

BK
Back Ordered from Previous Order
BP
Shipment Partial, Back Order to Ship on (Date)
CC
Shipment Complete on (Date)
CM
Shipment Complete with Additional Quantity
CP
Partial Shipment on (Date), Considered No Backorder
CS
Shipment Complete with Substitution
DE
Deleted Order
IC
Item Canceled
IS
Item Represents Substitution from Original Order
PR
Partial Shipment
SS
Split Shipment
TD5-12
284
Service Level Code
Optional
Identifier (ID)

Code indicating the level of transportation service or the billing service offered by the transportation carrier

DS
Door Service
ND
Next Day Air
PB
Priority Mail
PI
Priority Mail Insured
SC
Second Day Air
REF
150
Detail > HL Loop > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
IA
Internal Vendor Number
MB
Master Bill of Lading

NOTE: Special characters such as dashes cannot be used in the BOL number. refer to the GS1 website (www.gs1us.org) for the complete GS1 US Bill of Lading Guidelines.

REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER
151
Detail > HL Loop > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Optional
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

DI
Delivery Instructions Contact
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

DTM
200
Detail > HL Loop > DTM

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N1 Loop Consolidator
OptionalMax 1
Variants (all may be used)
N1 Loop Ship FromN1 Loop Ship To
N1
220
Detail > HL Loop > N1 Loop Consolidator > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Note: Element is used to provide Consolidator SCAC in the CS (Consolidator) loop – 4/4 AN.

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

CS
Consolidator
Required
String (AN)
Min 1Max 60

Free-form name

N3
240
Detail > HL Loop > N1 Loop Consolidator > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
250
Detail > HL Loop > N1 Loop Consolidator > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Loop Consolidator end
N1 Loop Ship From
OptionalMax 1
Variants (all may be used)
N1 Loop ConsolidatorN1 Loop Ship To
N1
220
Detail > HL Loop > N1 Loop Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 10

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Element is used to provide the Nordstrom Ship From location in the SF (Ship From) loop.

N3
240
Detail > HL Loop > N1 Loop Ship From > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
250
Detail > HL Loop > N1 Loop Ship From > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Loop Ship From end
N1 Loop Ship To
RequiredMax 1
Variants (all may be used)
N1 Loop ConsolidatorN1 Loop Ship From
N1
220
Detail > HL Loop > N1 Loop Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 4Max 4

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Element is used to provide the 4 digit Nordstrom Ship To location in the ST (Ship To) loop – Nordstrom ship to locations are 4 digits with leading 0’s (4/4 N0).

N3
240
Detail > HL Loop > N1 Loop Ship To > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
250
Detail > HL Loop > N1 Loop Ship To > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Loop Ship To end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
050
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1

To provide reference to a specific purchase order

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 8Max 8

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Note: Nordstrom's original 8 digit purchase order number. Please do not include dashes or any other special characters.

Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • PRF04 is the date assigned by the purchaser to purchase order.
TD1
110
Detail > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Example
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Required
String (AN)

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Usage notes

Note: Code identifying the type of packaging; Part 1: Packaging Form,
Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required.
Nordstrom is only concerned with Part 1 codes. Any legal code or spaces
can be used for Part 2.

Part 1/2
CTN
Carton
HRB
On Hanger or Rack in Boxes

Code used for GOH. HRB code is used ONLY when goods are shipped as a hanging packaging type. Use CTN code when goods are shipped on a hanger within a carton.

Part 2/2
25
Corrugated or Solid
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

TD1-06
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

LB
Pound
REF
150
Detail > HL Loop > HL Loop > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 4Max 4

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Note: Nordstrom's 4 digit department number. Nordstrom department numbers should be 4 digits with leading 0’s. For example, department 28 would be sent as 0028.

N1 Loop Buying Party
OptionalMax >1
N1
220
Detail > HL Loop > HL Loop > N1 Loop Buying Party > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04
67
Identification Code
Required
String (AN)
Min 4Max 4

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Note: This is the mark-for location. Nordstrom's 4 digit store number. Nordstrom store numbers should be 4 digits with leading 0’s. For example, store 1 would be sent as 0001.

N1 Loop Buying Party end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
190
Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

If the MAN segment is present, the LIN segment is required. If the LIN segment is present, the SN1 segment is required.

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
GM
SSCC-18 and Application Identifier

This is a twenty-character GS1-128 Serial Shipping Container Code (SSCC-18) that includes the two digit application identifier. The symbology code and the modulo 103 check digit are not included.
The GS1-128 Serial Shipping Container Code (SSCC-18) must be a unique number and cannot be duplicated.

MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
European Article Number (EAN) (2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Note: 12 digit UPC or 13 digit EAN

SN1
030
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Usage notes

This segment is used to specify the quantities associated with the item identified in the LIN at the item level.

If the MAN segment is present, the LIN segment is required. If the LIN segment is present, the SN1 segment is required.

Case Pack UPC’s – Please note that if Nordstrom sends your company a case pack UPC (unit of measure of ‘CA’ in PO103), we require the 856 back at the individual component level (an individual UPC for each item).

Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

Note: A numerical value greater than 0 is required. Do not send 0 or negative quantities.

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
EA
Each
HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of HL segments.
    If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Consolidated ASN example

ISA*00* *00* *12*999999999 *12*2062336664 *100401*2039*U*00401*000000180*0*P*>~
GS*SH*999999999*2062336664*20100401*2039*180*X*004010VICS~
ST*856*0001~
BSN*00*040120102036*20100401*2036*0001~
HL*1**S~
TD1*CTN*21****G*105.00*LB~
TD5**2*CAIE*M~
REF*BM*CTEP7590662356124~
REF*CN*CTEP7590662356124~
REF*MB*CTEP7590662356124~
PER*DI*ANN SMITH*TE*2062335525~
DTM*011*20100405~
N1*ST**92*0089~
N1*SF**92*1234~
N3*444 MAIN DRIVE~
N4*FREMONT*CA*11111~
HL*2*1*O~
PRF*11133333***20100330~
TD1*CTN*6****G*30*LB~
REF*DP*0276~
N1*BY**92*0002~
HL*3*2*P~
MAN*GM*00089175300100067087~
HL*4*3*I~
LIN**UP*891111111111~
SN1**1*EA~
HL*5*2*P~
MAN*GM*00089175300100067094~
HL*6*5*I~
LIN**UP*891111111112~
SN1**1*EA~
HL*7*2*P~
MAN*GM*00089175300100067100~
HL*8*7*I~
LIN**UP*891111111113~
SN1**1*EA~
HL*9*2*P~
MAN*GM*00089175300100067117~
HL*10*9*I~
LIN**UP*891111111114~
SN1**1*EA~
HL*11*2*P~
MAN*GM*00089175300100067124~
HL*12*11*I~
LIN**UP*891111111115~
SN1**1*EA~
HL*13*2*P~
MAN*GM*00089175300100067131~
HL*14*13*I~
LIN**UP*891111111116~
SN1**1*EA~
HL*15*1*O~
PRF*13621032***20100330~
TD1*CTN*9****G*45*LB~
REF*DP*0276~
N1*BY**92*0005~
HL*16*15*P~
MAN*GM*00089175300100067148~
HL*17*16*I~
LIN**UP*891111111111~
SN1**1*EA~
HL*18*15*P~
MAN*GM*00089175300100067155~
HL*19*18*I~
LIN**UP*891111111112~
SN1**1*EA~
HL*20*15*P~
MAN*GM*00089175300100067162~
HL*21*20*I~
LIN**UP*891111111113~
SN1**1*EA~
HL*22*15*P~
MAN*GM*00089175300100067179~
HL*23*22*I~
LIN**UP*891111111114~
SN1**1*EA~
HL*24*15*P~
MAN*GM*00089175300100067186~
HL*25*24*I~
LIN**UP*891111111115~
SN1**1*EA~
HL*26*15*P~
MAN*GM*00089175300100067193~
HL*27*26*I~
LIN**UP*891111111116~
SN1**1*EA~
HL*28*15*P~
MAN*GM*00089175300100067209~
HL*29*28*I~
LIN**UP*891111111117~
SN1**1*EA~
HL*30*15*P~
MAN*GM*00089175300100067216~
HL*31*30*I~
LIN**UP*891111111118~
SN1**1*EA~
HL*32*15*P~
MAN*GM*00089175300100067223~
HL*33*32*I~
LIN**UP*891111111119~
SN1**1*EA~
HL*34*1*O~
PRF*13621032***20100330~
TD1*CTN*6****G*30*LB~
REF*DP*0276~
N1*BY**92*0024~
HL*35*34*P~
MAN*GM*00089175300100067230~
HL*36*35*I~
LIN**UP*891111111111~
SN1**1*EA~
HL*37*34*P~
MAN*GM*00089175300100067247~
HL*38*37*I~
LIN**UP*891111111112~
SN1**1*EA~
HL*39*34*P~
MAN*GM*00089175300100067254~
HL*40*39*I~
LIN**UP*891111111113~
SN1**1*EA~
HL*41*34*P~
MAN*GM*00089175300100067261~
HL*42*41*I~
LIN**UP*891111111114~
SN1**1*EA~
HL*43*34*P~
MAN*GM*00089175300100067278~
HL*44*43*I~
LIN**UP*891111111115~
SN1**1*EA~
HL*45*34*P~
MAN*GM*00089175300100067285~
HL*46*45*I~
LIN**UP*891111111116~
SN1**1*EA~
CTT*46~
SE*136*0001~
GE*1*180~
IEA*1*000000180~

Small package ASN example

ISA*00* *00* *12*9999999999 *12*2062336664 *100402*0110*U*00401*100004475*0*P*>~
GS*SH*999999999999*2062336664*20100402*0110*200004475*X*004010VICS~
ST*856*300032643~
BSN*00*P286113*20100402*0110*0001~
HL*1**S~
TD1*CTN25*1****G*1*LB~
TD5**2*UPSN~
REF*BM*1Z3909820314009185~
REF*CN*1Z3909820314009185~
REF*MB*1Z3909820314009185~
PER*DI*ANN SMITH*TE*2062335525~
DTM*011*20100402~
N1*SF**92*1234~
N3*1234 MAIN ST.~
N4*SEATTLE*WA*98111~
N1*ST**92*0399~
HL*2*1*O~
PRF*13222222***20100331~
TD1*CTN25*1****G*1*LB~
REF*DP*0180~
N1*BY**92*0342~
HL*3*2*P~
MAN*GM*00007471220030172642~
HL*4*3*I~
LIN**EN*1233333333333~
SN1**1*EA~
CTT*4~
SE*26*300032643~
ST*856*300032644~
BSN*00*P286116*20100402*0110*0001~
HL*1**S~
TD1*CTN25*1****G*7*LB~
TD5**2*UPSN~
REF*BM*1Z3909820314009247~
REF*CN*1Z3909820314009247~
REF*MB*1Z3909820314009247~
PER*DI*ANN SMITH*TE*2062335525~
DTM*011*20100402~
N1*SF**92*1234~
N3*1234 MAIN ST.~
N4*SEATTLE*WA*98111~
N1*ST**92*0399~
HL*2*1*O~
PRF*13222222***20100331~
TD1*CTN25*1****G*7*LB~
REF*DP*0180~
N1*BY**92*0323~
HL*3*2*P~
MAN*GM*00007471220030172659~
HL*4*3*I~
LIN**EN*4022222222222~
SN1**2*EA~
CTT*4~
SE*26*300032644~
GE*2*200004475~
IEA*1*100004475~

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