X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IN: Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010VICS

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 810: Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BIG

BIG Beginning Segment for Invoice

Required · Max use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIG01 is the invoice issue date.

Usage notes

Date invoice was generated. Displayed in CCYYMMDD format. Future dates are not valid. Dates over 17 months old are not valid. Date should be the same as the shipment date.

BIG-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 10

Identifying number assigned by issuer

Usage notes

Must be a unique invoice number no longer than 10-digits in length. Duplicates will reject from the AP system.

BIG-04 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Nordstrom's original purchase order number.

050 Heading > REF

REF Department Number

Required · Max use 1

To specify identifying information

Usage notes

There should always be three occurrences of the REF segment.

Variants (all may be used)

REFInternal Vendor NumberREFSeller's Invoice Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• DP: Department Number
  Nordstrom department number where merchandise will be sold. Nordstrom department numbers are 4-digit numeric with leading 0's. For example, department 28 should be sent as 0028.

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

050 Heading > REF

REF Internal Vendor Number

Required · Max use 1

To specify identifying information

Usage notes

There should always be three occurrences of the REF segment.

Variants (all may be used)

REFDepartment NumberREFSeller's Invoice Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IA: Internal Vendor Number
  Nordstrom assigned Vendor/Supplier Number. This number is REQUIRED for any invoice to be processed successfully by Nordstrom. The Supplier number can be found in the REF/IA segment on the original 850 and the Vendor number in the N1/TO segment. The maximum allowable length is 10.

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

050 Heading > REF

REF Seller's Invoice Number

Required · Max use 1

To specify identifying information

Usage notes

There should always be three occurrences of the REF segment.

Variants (all may be used)

REFDepartment NumberREFInternal Vendor Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IV: Seller's Invoice Number
  Vendor's Packing Slip Number, Picking Ticket Number or Control Number.

  The maximum allowable length is 10.

  If no packing slip number is available, we suggest repeating the invoice number again in this field to fulfill any system requirements.

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 10

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Buying Party (Purchaser) Required Max 1

Variants (all may be used)

Ship To

070 Heading > Buying Party (Purchaser) > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)
  Ship to Location (Store or Distribution Center).

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Nordstrom requires one invoice per PO, per shipment per destination. Always invoice according to the ship-to destination.

Most Nordstrom shipments go to a Distribution Center. In this case, both N1 segments (N101 = BY and N101=ST) should contain the Distribution Center number in the N104.

In the event of a Direct to Store shipment, both N1 segments (N101 = BY and N101=ST) should contain the Store number in the N104.

Both must be 4-digit numeric with leading 0's. For example: Distribution Center 89 would be sent as '0089'. See Store Directory in the Appendix on our web site for a complete list of Nordstrom locations.

N1 Ship To Required Max 1

Variants (all may be used)

Buying Party (Purchaser)

070 Heading > Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To
  Ship to Location (Store or Distribution Center).

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Nordstrom requires one invoice per PO, per shipment per destination. Always invoice according to the ship-to destination.

Most Nordstrom shipments go to a Distribution Center. In this case, both N1 segments (N101 = BY and N101=ST) should contain the Distribution Center number in the N104.

In the event of a Direct to Store shipment, both N1 segments (N101 = BY and N101=ST) should contain the Store number in the N104.

Both must be 4-digit numeric with leading 0's. For example: Distribution Center 89 would be sent as '0089'. See Store Directory in the Appendix on our web site for a complete list of Nordstrom locations.

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

To specify terms of sale

Usage notes

Payment Due Date or Days Due is required in order for the invoice to load successfully into Nordstrom's AP system.

If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 01: Basic
• 02: End of Month (EOM)
• 05: Discount Not Applicable
• 08: Basic Discount Offered
• 12: 10 Days After End of Month (10 EOM)

ITD-02 · 333 · Terms Basis Date Code · Required · Identifier (ID)

Code identifying the beginning of the terms period

• 3: Invoice Date

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

Percentage of merchandise cost discounted if invoice is paid before the terms discount due date (ITD04). The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as "10.5'', and 2% is sent as "2''.

ITD-04 · 370 · Terms Discount Due Date · Optional · Date (DT) · CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional · Date (DT) · CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-08 · 362 · Terms Discount Amount · Optional · Numeric (N2) · Min 1 Max 10

Total amount of terms discount

Usage notes

Dollar amount of invoice merchandise cost discounted if invoice is paid on or before Terms Discount Due Date (ITD04).

ITD-13 · 765 · Day of Month · Optional · Numeric (N0) · Min 1 Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

Usage notes

If using codes '02' or '12' in ITD01, this is the number of days after EOM the invoice is due.

140 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Detail

IT1 Loop Required Max >1

010 Detail > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

IT1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• IT101 is the purchase order line item identification.

Usage notes

Invoice line number.

IT1-02 · 358 · Quantity Invoiced · Required · Decimal number (R) · Min 1 Max 10

Number of units invoiced (supplier units)

Usage notes

Units shipped per line item.

IT1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

See Section III for code list.

• DZ: Dozen
• EA: Each
• EP: Eleven pack
• OP: Two pack
• P3: Three pack
• P4: Four-pack
• P5: Five-pack
• P6: Six pack
• P7: Seven pack
• P8: Eight-pack
• P9: Nine pack
• PC: Piece
• PR: Pair
• ST: Set
• TP: Ten-pack

IT1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

Usage notes

Price per unit. The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as "15.95'', and $29.00 would be sent as "29''.

IT1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

Usage notes

This data element is used to clarify or alter the basis of unit price. The unit price expressed in IT104 is always in the same terms as the unit of measure in IT103, unless otherwise specified in IT105.

• LD: Catalog Price per Dozen
• LE: Catalog Price per Each
• NC: No Charge
• PE: Price per Each
• QT: Quoted
• WD: Wholesale Price per Dozen
• WE: Wholesale Price per Each

IT1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• EN: European Article Number (EAN) (2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

IT1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

UPC/EAN Code.

050 Detail > IT1 Loop > CTP

CTP Pricing Information

Optional · Max use 25

To specify pricing information

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

Usage notes

Required if merchandise is being purchased at special cost lower than the unit cost reported in the IT1 segment.

• ALT: Alternate Price
• MSR: Manufacturer's Suggested Retail
• PRP: Promotional price
  Promotion/Event.

• RES: Resale
  Retail price.

CTP-03 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

Usage notes

The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as "15.95'', and $29.00 would be sent as "29''.

PID Loop Optional Max >1

060 Detail > IT1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

The PID segment is used to provide product/item descriptions in text and/or coded formats.

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form
  The description will be found in PID05.

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Style Description – to avoid formatting errors, do not include special characters.

SAC Loop Optional Max >1

180 Detail > IT1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

There is one segment for each Allowance, Charge, Service, or Promotion being specified. If this segment appears in the summary area of the transaction set, the data applies to the entire transaction set. If this segment appears in the detail area of the transaction set, the data applies only to that line item. The data specified in the summary area is exclusive of the data specified in the detail area; it is not the sum of the data in the detail area, i.e., allowances or charges.

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID) · Min 4 Max 4

Code identifying the service, promotion, allowance, or charge

Usage notes

Code identifying the charge.

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

Usage notes

Total dollar amount of charge per that line item.

SAC-08 · 118 · Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate expressed in the standard monetary denomination for the currency specified

• SAC08 is the allowance or charge rate per unit.

Usage notes

Rate per each unit of style on invoice.

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SAC-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
• SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
• In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.

Usage notes

Quantity of line item to apply the charge rate against.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 06: Charge to be Paid by Customer

Summary

010 Summary > TDS

TDS Total Monetary Value Summary

Required · Max use 1

To specify the total invoice discounts and amounts

TDS-01 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

Usage notes

Total amount of the invoice plus all charges minus all allowances.

TDS-02 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS02 indicates the amount upon which the terms discount amount is calculated.
• TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

Usage notes

Total amount of invoice eligible for terms discount.

030 Summary > CAD

CAD Carrier Detail

Optional · Max use 1

To specify transportation details for the transaction

Usage notes

If sending the CAD segment, CAD04 is mandatory to Nordstrom.

If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required

CAD-01 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• A: Air
• AE: Air Express
• C: Consolidation
• CE: Customer Pickup / Customer's Expense
• D: Parcel Post
• E: Expedited Truck
• H: Customer Pickup
• L: Contract Carrier
• M: Motor (Common Carrier)
• P: Private Carrier
• R: Rail
• S: Ocean
• T: Best Way (Shippers Option)
• U: Private Parcel Service

CAD-04 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

Usage notes

Should contain valid 4-digit SCAC. If not available, do not send CAD segment.

CAD-07 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• BM: Bill of Lading Number
• CN: Carrier's Reference Number (PRO/Invoice)

CAD-08 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SAC Loop Optional Max >1

040 Summary > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

If sending the SAC, SAC02 is mandatory to Nordstrom.

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
• C: Charge
• N: No Allowance or Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• A260: Advertising Allowance
• A530: Basic Reorder Allowance
• B320: Competitive Allowance
• B340: Competitive Price
• B370: Concession Money
• B940: Cutting Charge
• B950: Damaged Merchandise
• C000: Defective Allowance
• C260: Discount - Incentive
• C310: Discount
• C350: Distributor Discount/Allowance
• C540: Early Buy Allowance
• C550: Early Payment Allowance
• D500: Handling
• D920: Insurance Fee
• D970: Insurance Surcharge
• D980: Insurance
• E740: New Store Allowance
• E750: New Store Discount
• F800: Promotional Allowance
• F810: Promotional Discount
• F910: Quantity Discount
• G440: Resellers Discount
• G470: Restocking Charge
• G740: Service Charge
• G870: Shrink-Wrap Charge
• G890: Single Invoice Allowance
• G970: Small Order Charge
• H000: Special Allowance
• H010: Special Buy
• H060: Special Equipment Charge
• H480: Subject to Cooperative Advertising Allowance
• H550: Surcharge
• I170: Trade Discount
• I290: Trimming Charge
• I410: Unsaleable Merchandise Allowance
• I530: Volume Discount

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

Usage notes

Total dollar amount of charge.

SAC-08 · 118 · Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate expressed in the standard monetary denomination for the currency specified

• SAC08 is the allowance or charge rate per unit.

Usage notes

Rate applied against charge/allowance quantity.

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SAC-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
• SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
• In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.

Usage notes

Quantity applied against charge/allowance rate.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 02: Off Invoice
• 06: Charge to be Paid by Customer

ISS Loop Optional Max >1

060 Summary > ISS Loop > ISS

ISS Invoice Shipment Summary

Required · Max use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume

If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required

If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required

ISS-01 · 382 · Number of Units Shipped · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

Usage notes

Number of units shipped.

ISS-02 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• BX: Box
• CA: Case
• PK: Package

ISS-03 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

Usage notes

Total weight of shipment.

ISS-04 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• 50: Actual Kilograms
• LB: Pound
• OZ: Ounce - Av

070 Summary > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

Usage notes

The number of IT1 segments present in the transaction set.

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Consolidated Invoice

ST*810*00001~
BIG*20100402*234730**13333333~
REF*DP*0043~
REF*IA*0000011111~
REF*IV*837255~
N1*ST**92*0799~
N1*BY**92*0799~
ITD*01*3****20100517*45~
DTM*011*20100402~
IT1**19*EA*19**UP*999999999991~
PID*F****SCOOP NK BLT BK JKT~
IT1**13*EA*19**UP*999999999992~
PID*F****SCOOP NK BLT BK JKT~
IT1**36*EA*19**UP*999999999993~
PID*F****SCOOP NK BLT BK JKT~
IT1**37*EA*19**UP*999999999994~
PID*F****SCOOP NK BLT BK JKT~
IT1**19*EA*19**UP*999999999995~
PID*F****SCOOP NK BLT BK JKT~
IT1**13*EA*19**UP*999999999996~
PID*F****SCOOP NK BLT BK JKT~
IT1**36*EA*19**UP*999999999997~
PID*F****SCOOP NK BLT BK JKT~
IT1**19*EA*19**UP*999999999998~
PID*F****SCOOP NK BLT BK JKT~
IT1**19*EA*19**UP*999999999999~
PID*F****SCOOP NK BLT BK JKT~
IT1**37*EA*19**UP*999999999910~
PID*F****SCOOP NK BLT BK JKT~
IT1**35*EA*19**UP*999999999911~
PID*F****SCOOP NK BLT BK JKT~
IT1**13*EA*19**UP*999999999912~
PID*F****SCOOP NK BLT BK JKT~
IT1**37*EA*19**UP*999999999913~
PID*F****SCOOP NK BLT BK JKT~
IT1**35*EA*19**UP*999999999914~
PID*F****SCOOP NK BLT BK JKT~
IT1**13*EA*19**UP*999999999915~
PID*F****SCOOP NK BLT BK JKT~
IT1**37*EA*19**UP*999999999916~
PID*F****SCOOP NK BLT BK JKT~
TDS*794200~
CAD*U***CAIE***BM*06187030001278092~
ISS*25*CA*621*LB~
CTT*16~
SE*46*00001~

Invoice Ship to Store

ST*810*0386~
BIG*20100330*3373421**19999999~
REF*DP*0035~
REF*IA*012999999~
REF*IV*3373421~
N1*BY**92*0001~
N1*ST**92*0001~
ITD*01*3****20100429~
DTM*011*20100330~
IT1*1*4*EA*19*WE*UP*999999999999~
PID*F****TEAM DUFFLE M BLK~
IT1*2*2*EA*19*WE*UP*999999999991~
PID*F****TEAM DUFFLE M GPH~
IT1*3*2*EA*19*WE*UP*999999999992~
PID*F****TEAM DUFFLE M SGD~
IT1*4*2*EA*19*WE*UP*999999999993~
PID*F****TEAM DUFFLE M RED~
IT1*5*2*EA*19*WE*UP*999999999994~
PID*F****TEAM DUFFLE M MDN~
TDS*22800~
ISS*12*CA*1*LB~
CTT*5~
SE*23*0386~