Neiman Marcus
/
Ship Notice/Manifest
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Neiman Marcus. Contact Neiman Marcus for official EDI specifications. To report any errors in this guide, please contact us.
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X12 856 Ship Notice/Manifest

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
Shipment
HL
0100
Hierarchical Level
Max use 1
Required
TD1
1100
Carrier Details (Quantity and Weight)
Max use 20
Optional
TD5
1200
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
REF
1500
Bill of Lading Number
Max use 1
Optional
REF
1500
Carrier's Reference Number (PRO/Invoice)
Max use 1
Optional
DTM
2000
Current Schedule Delivery
Max use 1
Optional
DTM
2000
Shipped
Max use 1
Optional
Ship From
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
0200
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
07
Revision
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
BSN-05
1005
Hierarchical Structure Code
Required
Identifier (ID)
0001
Shipment, Order, Packaging, Item
Heading end

Detail

HL Shipment
RequiredMax >1
HL
0100
Detail > Shipment > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
1100
Detail > Shipment > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
Example
TD1-01
103
Packaging Code
Required
String (AN)
Part 1/2
CTN
Carton
Part 2/2
25
Corrugated or Solid
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7
Usage notes
TD1-06
187
Weight Qualifier
Required
Identifier (ID)
G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
TD5
1200
Detail > Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
TD5-01
133
Routing Sequence Code
Required
Identifier (ID)
A
Origin Carrier, Agent's Routing (Rail)
B
Origin/Delivery Carrier (Any Mode)
O
Origin Carrier (Air, Motor, or Ocean)
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
String (AN)
Min 4Max 4
Usage notes
TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)
Min 1Max 2
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35
Usage notes
REF
1500
Detail > Shipment > REF

Bill of Lading Number

OptionalMax use 1
Example
Variants (all may be used)
REFCarrier's Reference Number (PRO/Invoice)
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
REF-02
127
Reference Identification
Required
String (AN)
Min 10Max 18
Usage notes
REF
1500
Detail > Shipment > REF

Carrier's Reference Number (PRO/Invoice)

OptionalMax use 1
Example
Variants (all may be used)
REFBill of Lading Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
CN
Carrier's Reference Number (PRO/Invoice)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
DTM
2000
Detail > Shipment > DTM

Current Schedule Delivery

OptionalMax use 1
Example
Variants (all may be used)
DTMShipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
067
Current Schedule Delivery
Required
Date (DT)
CCYYMMDD format
Usage notes
DTM
2000
Detail > Shipment > DTM

Shipped

OptionalMax use 1
Example
Variants (all may be used)
DTMCurrent Schedule Delivery
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
N1 Ship From
OptionalMax 1
Variants (all may be used)
Ship To
N1
2200
Detail > Shipment > Ship From > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
Required
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Ship From end
N1 Ship To
OptionalMax 1
Variants (all may be used)
Ship From
N1
2200
Detail > Shipment > Ship To > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Ship To end
HL Order
RequiredMax >1
HL
0100
Detail > Shipment > Order > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
0500
Detail > Shipment > Order > PRF

Purchase Order Reference

OptionalMax use 1
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
Usage notes
PRF-07
92
Purchase Order Type Code
Required
Identifier (ID)
BH
Bill and Hold
NO
Not for Sale
OS
Special Order
PR
Promotion
RE
Reorder
SA
Stand-alone Order
SP
Sample
SS
Supply or Service Order
ST
Standing Order
ZZ
Mutually Defined
REF
1500
Detail > Shipment > Order > REF

Department Number

OptionalMax use 1
Example
Variants (all may be used)
REFInvoiceREFSupplier Site
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Usage notes
DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
REF
1500
Detail > Shipment > Order > REF

Invoice

OptionalMax use 1
Example
Variants (all may be used)
REFDepartment NumberREFSupplier Site
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Usage notes
IV
Seller's Invoice Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50
Usage notes
REF
1500
Detail > Shipment > Order > REF

Supplier Site

OptionalMax use 1
Example
Variants (all may be used)
REFDepartment NumberREFInvoice
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Usage notes
IA
Supplier Site
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
N1 Loop
OptionalMax >1
N1
2200
Detail > Shipment > Order > N1 Loop > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
Usage notes
BY
Buying Party (Purchaser)
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Loop end
HL Pack
RequiredMax >1
HL
0100
Detail > Shipment > Order > Pack > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > Shipment > Order > Pack > MAN

Marks and Numbers Information

OptionalMax use >1
Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
GM
GS1-128 Shipping Code
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
Usage notes
HL Item
RequiredMax >1
HL
0100
Detail > Shipment > Order > Pack > Item > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > Shipment > Order > Pack > Item > LIN

Item Identification

OptionalMax use 1
Example
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
EN
EAN/UCC - 13
UK
GTIN 14-digit Data Structure
UP
UCC - 12
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)
VA
Vendor's Style Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 30
Usage notes
LIN-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
PIM Stock Keeping Unit (SKU)
LIN-07
234
Product/Service ID
Required
String (AN)
Min 12Max 12
Usage notes
SN1
0300
Detail > Shipment > Order > Pack > Item > SN1

Item Detail (Shipment)

OptionalMax use 1
Example
If either Quantity (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
Usage notes
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SN1-04
646
Quantity Shipped to Date
Optional
Decimal number (R)
Min 1Max 15
SN1-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
Usage notes
SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
EA
Each
PID
0700
Detail > Shipment > Order > Pack > Item > PID

Product

OptionalMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
PID
0700
Detail > Shipment > Order > Pack > Item > PID

Vendor color description

OptionalMax use 1
Example
Variants (all may be used)
PIDProductPIDVendor size description
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
73
Vendor color description
PID-05
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
PID
0700
Detail > Shipment > Order > Pack > Item > PID

Vendor size description

OptionalMax use 1
Example
Variants (all may be used)
PIDProductPIDVendor color description
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
74
Vendor size description
PID-05
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
HL Item end
HL Pack end
HL Order end
HL Shipment end
Detail end

Summary

CTT
0100
Summary > CTT

Transaction Totals

OptionalMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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